Conference and Special Events Office

The Office of Facilities and Administrative Services (OFAS), Conference and Special Events Office (CSEO) provides event planning services, scheduling, and coordination of logistical and technical support for conference rooms, auditorium, employee courtyard, production studio and public space. These services are provided to internal as well as external customers. Listed below is a table that contains the conference facilities along with room capacity, room setup, audiovisual equipment, and other important information.
 

EXTERNAL CUSTOMER 

External customers will incur fees for room rental & support services for the use of conference rooms, auditoriums and public spaces.

External Organization Requesting Use of Event Space Form

Alcohol Waiver Request

 

Conference Rooms, Auditoriums and Public Spaces
 
Room Standard
Capacity		 Room Setup Food / Beverages Permitted Equipped with Audiovisual
1529 Conference Table, 12
Perimeter Seating, 9		 Conference Table w/Seating around the perimeter
YES
 Display Monitor
Conference Phone
Internet
Flipchart
 1548

Conference Table, 24
Perimeter Seating, 20

 Conference Table w/Seating around the perimeter  YES

65” Display Monitor
Internet
Conference Phone
2529

Conference Table, 9
Perimeter Seating, 13

 Conference Table w/Seating around the perimeter YES

65” Display Monitor
Internet
Conference Phone
Flipchart
3004 Conference Table, 10
Perimeter Seating, 7		 Conference Table w/Seating around the perimeter YES Display Monitor
Conference Phone
Podium
Internet
Flipchart
Second Floor Library Conference Room

Conference Table, 10  Perimeter Seating, 10

 Conference Table  NO 75" Display Monitor
Conference Phone
Internet
Flipchart
John Muir Room 

U Shape Table, 21
Perimeter Seating, 10
Theater Seating, 30
Classroom, 30

 U Shape, Classroom, Theater Seating, w/Seating around the perimeter YES Display Monitor
Internet
Conference Phone
Flipchart
Kiowa Room  Conference Table, 25
Perimeter Seating, 30		 Conference Table w/Seating around the perimeter  YES Projector and Screen
Display Monitor
Conference Phone
Wireless Mics (lavalier & handheld)
Podium
Internet
Flipchart
North Penthouse

U Shape Conference Table, 25
Perimeter Seating, 25

 U shape w/Seating around the perimeter  NO

Display Monitor
Conference Phone
Table Top Mics
Podium
Internet
Flipchart

North Penthouse Breakout A

Round Table, 6 

 Round Table YES

Display Monitor
Conference Phone
Internet
North Penthouse Breakout B Round Table, 6  Round Table YES Display Monitor
Conference Phone
Internet
Rachel Carson Room  Conference Table, 26
Perimeter Seating, 10
Theater Seating, 50
Classroom, 30
Pods, 24
Reception, 50		 Conference Table, Classroom, Pods, Reception, Theater seating, w/seating around the perimeter YES Projector and Screen
Display Monitor
Internet
Podium w/mic
Wireless Microphones (table top, lavalier & handheld)
Conference Phone
Flipchart
South Penthouse

Banquet (round tables), 50
Conference Table, 30
Theater Seating, 50
Reception, 50

 Banquet, Conference Table, Reception, and Theater Seating  YES

Podium w/mic
Wireless Mics (table top, lavalier & handheld)
Display Monitor
Phone Conference
Internet
Flipchart
Bison Bistro
(main seating area)		 200 Tables and chairs, (receptions/award ceremonies) YES NO
Employee Courtyard  200 Fixed tables/chairs YES NO
Production Studio Room 4041  Panel Format, 1-4  Panel Format w/Backdrop  NO

Video Production / Webinars / Video Streaming
Multi-Camera Video Productions
Pre-Recorded Messages
Public Service Announcements
Video Webinars
Video Streaming / Recording
Teleprompter
Phone Conferencing
Satellite Feed
Yates Auditorium Fixed Theater 600
Stage		 Theater Seating NO Full Audiovisual and Production
Multi-Camera Video Productions
Video Streaming and Video Recording
Podium w/mic
Screen
Display Monitors
Specialized Lighting
Wired and Wireless Mics (lavalier, handheld & table top)

Special Purpose Rooms

  • Sidney Yates Auditorium, South Penthouse
    A Request form is required for External Organizations that reserve this space
    (Cost varies depending on requirements and time of meeting/event)
  • Production Studio
    Audio/Video Productions
     
  • South Penthouse and Roof Terrace
    This space was originally used as an employee lounge in the 1940's and contains a large collection of Native American murals. Today the penthouse and roof terrace are used for meetings, receptions, award ceremonies, and press conferences.
     
  • Employee Courtyard
    The newly renovated courtyard can be used for luncheons, receptions and employee social gatherings.
  • Employee Courtyard Guidelines
  • Bison Bistro (Cafeteria)
    The main seating area can be used for ceremonies and receptions.

     

Multi-Media and Livestreaming

Multi-Media (video, audio, recording, production support, etc.) and livestreaming (broadcast live events via the internet).

To ensure 508 compliance for certain livestream meetings or events posted on a government website, the CSE is required to obtain captioning services from an outside vendor which the program office would incur cost.

Helpful Tips and Information

  • Schedule rooms as far in advance as possible (including annual meetings).
  • Consider your logistical (audiovisual, catering, alcohol waiver, etc.) needs prior to planning and scheduling your meetings.
  • Large Event Support Information

 

Payment Methods

  • When services require reimbursement, an authorized official must commit funds.
  • Check
     

Contact

If you need assistance related to our services, please contact the Conference and Special Events at OFAS_Meetings_Events@ios.doi.gov, the scheduling/service desk on 202-208-4412, or one of the people below:

 

Albert Taylor - Support Services Analyst
Phone: (202) 494-2625

Mike Hershfeld - Audiovisual Team Leader
Phone: (202) 208-4572

Mariane Gately - Chief, Branch of Conference and Special Events
Phone: (202) 208-7204
 

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