Conference and Special Events Office

The Office of Facilities and Administrative Services (OFAS), Conference and Special Events Office (CSEO) provides event planning services, scheduling, and coordination of logistical and technical support for conference rooms, auditorium, employee courtyard, production studio and public space. These services are provided to internal as well as external customers. Listed below is a table that contains the conference facilities along with room capacity, room setup, audiovisual equipment and other important information.

External customers will incur fees for room rental & support services for the use of conference rooms, auditoriums and public spaces.

Alcohol Waiver

Conference Rooms, Auditoriums and Public Spaces
Room Capacity Room Setup Food / Beverages Permitted Equipped with Audiovisual
 1548

Conference Table, 15
Perimeter Seating, 15

Conference Table w/Seating around the perimeter  YES

65” Display Monitor
Internet
Conference Phone
Video Teleconferencing

2529

Conference Table, 9
Perimeter Seating, 13

Conference Table w/Seating around the perimeter YES

65” Display Monitor
Internet
Conference Phone
Video Teleconferencing
Flipchart

 John Muir Room 

U Shape Table, 21
Perimeter Seating, 10
Theater Seating, 30
Classroom, 30

U Shape, Classroom, Theater Seating, w/Seating around the perimeter YES Display Monitor
Internet
Conference Phone
Flipchart
 Rachel Carson Room 

Conference Table, 26
Perimeter Seating, 10
Theater Seating, 60
Classroom, 30
Pods, 24
Reception, 70

Conference Table, Classroom, Pods, Reception, Theater seating, w/seating around the perimeter YES

Projector and Screen
Display Monitor
Internet
Podium w/mic
Wireless Microphones (table top, lavalier & handheld)
Conference Phone
Flipchart

 Kiowa Room 

Conference Table, 25
Perimeter Seating, 30

Conference Table w/Seating around the perimeter  YES

Projector and Screen
Display Monitor
Conference Phone
Wireless Mics (lavalier & handheld)
Podium
Internet
Flipchart

North Penthouse

U Shape Conference Table, 25
Perimeter Seating, 25

U shape w/Seating around the perimeter  NO

Display Monitor
Conference Phone
Table Top Mics
Podium
Internet
Flipchart

North Penthouse Breakout A

Round Table, 6 

Round Table YES

Display Monitor
Conference Phone
Internet

North Penthouse Breakout B Round Table, 6  Round Table YES Display Monitor
Conference Phone
Internet
South Penthouse

Banquet (round tables), 60
Conference Table, 30
Theater Seating, 70
Reception, 70

Banquet, Conference Table, Reception, and Theater Seating  YES

Podium w/mic
Wireless Mics (table top, lavalier & handheld)
Display Monitor
Phone Conference
Internet
Flipchart

3004

Conference Table, 10
Perimeter Seating, 7

Conference Table w/Seating around the perimeter YES

Display Monitor
Conference Phone
Podium
Internet
Flipchart

1529

Conference Table, 10
Perimeter Seating, 9

Conference Table w/Seating around the perimeter YES

Display Monitor
Conference Phone
Internet
Flipchart

 Yates Auditorium

Fixed Theater 600
Stage

Theater seating  NO Full Audiovisual and Production
Multi-Camera Video Productions
Video Streaming and Video Recording
Podium w/mic
Screen
Display Monitors
Specialized Lighting
​Wired and Wireless Mics (lavalier, handheld & table top)
Production Studio Room 4041  Panel Format, 1-4  Panel Format w/Backdrop  NO

Video Production / Webinars / Video Streaming
Multi-Camera Video Productions
Pre-Recorded Messages
Public Service Announcements
Video Webinars
Video Streaming / Recording
Teleprompter
Phone Conferencing
Satellite Feed

 MIB Employee Courtyard  200 Fixed tables/chairs YES NO
Bison Bistro
(main seating area)
200 Tables and chairs, (receptions/award ceremonies) YES NO

Special Purpose Rooms

  • MIB Auditorium, South Penthouse
    Request form is required for reserving this space
    (Cost varies depending on requirements and time of meeting/event)
     
  • Production Studio
    Audio/Video Productions
     
  • South Penthouse and Roof Terrace
    This space was originally used as an employee lounge in the 1940's and contains a large collection of Native American murals. Today the penthouse and roof terrace are used for meetings, receptions, award ceremonies and press conferences.
     
  • Employee Courtyard
    The newly renovated courtyard can be used for luncheons, receptions and employee social gatherings.
  • Bison Bistro (MIB Cafeteria)
    The main seating area can be used for meetings, award ceremonies, receptions, etc.

     

Multi-Media and Livestreaming

Multi-Media (video, audio, recording, production support, etc.) and livesteaming (broadcast live events via the internet).

To ensure 508 compliance for certain livestream meetings or events posted on a government website, the CSE is required to obtain captioning services from an outside vendor which the program office would incur cost.

Helpful Tips and Information

  • Schedule rooms as far in advance as possible (including annual meetings).
  • Consider your logistical (audiovisual, catering, alcohol waiver, etc.) needs prior to planning and scheduling your meetings.
     

Payment Methods

  • When services require reimbursement, an authorized official must commit funds.
  • Credit Card
     

Contact

If you need assistance related to our services, please contact the OFAS service desk on (202) 208-2222, or one of the people below:

Mike Hershfeld - Audiovisual Team Leader
Phone: (202) 208-4572

Mariane Gately - Chief, Branch of Conference and Special Events
Phone: (202) 208-7204