Financial Operations Division

The Financial Operations Division provides enterprise-wide leadership and execution of the Department’s core financial transaction processing activities. The division is responsible for the efficient, accurate and compliant execution of collections, reimbursable agreements, travel operations, relocation payments, and disbursements ensuring alignment with federal financial management requirements, Treasury regulations and Departmental policies.  Ensures timely, accurate, and compliant stewardship of agency funds in compliance with the Treasury Financial Manual (TFM), OMB Circular A-11 Preparation, Submission and Execution of the Budget, Prompt Payment Act and Digital Accountability and Transparency Act of 2014 (Data Act).

Structure and Responsibilities

The Financial Operations Division is comprised of three main branches:

Disbursements - Responsible for the execution of all Departmental payments.

•  IPP Payments

  • Processes payments through the Invoice Processing Platform (IPP), ensuring invoices are properly reviewed, approved and paid in accordance with Prompt Payment Act requirements.

• Non Reference Payments

  • Manages disbursements that do not flow through IPP, including payments such as utilities, certain contractual payments and other non-standard transactions.

Reimbursables & Collections – Manages the full lifecycle of reimbursable agreements, accounts receivable, and cash collections.

• Accounts Receivable & Billing

  • Manages the establishment, tracking, and collection of accounts receivable.

• Cash & Collections

  • Oversees the receipt, deposit, and reconciliation of all incoming funds.

• IAA & G Invoicing – Buyer Office

  • Manages the Department’s role as a requesting (buyer) agency for Interagency Agreements (IAAs).

• IAA & G Invoicing – Seller Office

  • Administers the Departments role as a servicing (seller) agency for IAAs.

Travel Operations & Permanent Change of Station (PCS) – Provides centralized management and oversight of travel and relocation financial operations

• PCS

  • Manages financial processing and reimbursement related to employee relocation.

• Travel and Reimbursement

  • Oversees the processing of travel authorizations, vouchers, and reimbursements for official travel.

Employee Resource

 Financial Operations Division SharePoint