General travel guidelines for DOI employees can be found in the
Departmental Manual, specifically 347 DM. Additional guidance for international
travel can be found on this page or by contacting your bureau's international travel
coordinator (see table below). DOI employees traveling for the International Technical Assistance program should review the process detailed here and visit the ITAP page for additional information.
All DOI Employees must have the following documents prior to
Travel Authorization: A Travel Authorization (DI-1020) is required for each international
trip. Blanket TAs are not allowed for international travel. Each Assistant
Secretary determines who signs the TA for their office and Bureaus. The TA is
not signed nor reviewed by the Department.
Foreign Travel Certification: The Department's Foreign Travel
Certification Form (DI-1175)is required for each international trip, except for Canada and trips that do not
involve an overnight stay. (Note: this requirement includes the freely
associated States of the Republic of Palau, the Republic of the Marshall
Islands and the Federated States of Micronesia, but not U.S. territories.) Each
Assistant Secretary determines who signs the DI-1175 for their offices and
Bureaus. For trips to Canada and trips that do not involve an overnight stay, a
DI-1175 may still be required for internal bureau control purposes; communicate
with bureau international offices if the need arises. All travel that does not
require an approved/signed DI-1175
an approved Travel Authorization should
be provided to the Passport Office in order for the traveler to be provided
their official passport.
The DI-1175 also
must be approved by the Department via the Office of International Affairs. USGS travelers should contact their
bureau's International Programs Office for guidance on submitting the DI-1175
to the Department. Non-USGS travelers
must request OIA approval through the OIA
U.S. Embassy Approval: Requests for embassy approval can be made by a bureau's International Office or
by the traveler themselves via the State Department's eCountry Clearance website.
Please check with your bureau representative to determine if you are
responsible for submitting the clearance. Employees in the Office of the
Secretary are responsible for submitting their own clearance.
It is highly recommended that travelers check the most recent
State Department warnings and alerts to learn about security risks for American
travelers in a given country. Travel warnings and alerts can be found at http://travel.state.gov. OIA
also suggests that travelers register for in the Smart
Traveler Enrollment Program.
Official U.S. Government
Passport: Employees traveling internationally on government business are
required to travel on official passports (and visas as required). DOI
employees (except for USGS and BOR) whose positions require international
travel must apply for and obtain their official government passports through
the Passport and Visa Division of the Department's Office of International
Affairs (OIA). Bureau employees should submit a request for issuance of a
passport through their Bureau International Travel Coordinator.Employees of the Office of the Secretary or
PMB seeking an official passport may contact OIA's Passport and Visa Division directly at email@example.com. Please submit
applications at least 4-6 weeks in advance of travel to the OIA's
Passport and Visa Division, to allow time for processing by the State
Department's passport office. Passports can be requested using this form and a
DI-117/TA (as applicable). USGS and BOR International
Offices can obtain passports and visas for their employees. Normally, an
official passport must be valid for six months after your
date of travel, as many countries will not accept passports that are near
Please note that
bureau employees must work with their bureau's International Office
Travel Contacts to process all of the documents listed above according to
their bureau's policy. Office of the Secretary and PMB Employees should
contact the DOI Office of International Affairs.
DOI employees traveling for the International
Technical Assistance Program: The ITAP travel process of DOI employees is detailed here, and forms and instructions for ITAP travel can be found on DOI-ITAP's travel page.
All DOI employees must follow U.S. Government
Regulations regarding foreign travel, which require the use of U.S. owned
airlines to and from the continental U.S., regulate when different classes of
travel are permitted, and define when layovers for travel are allowed.
All DOI employees are required to make foreign
travel arrangements through the DOI-approved travel system. They cannot be
arranged outside of the contracted providers nor paid for with a personal
credit card. Use of the travel system will assure compliance with federal
official travel regulations.
Note that country clearances, passports, and visas may take several
weeks to process. Travelers should initiate necessary action as early as
|BLM||Colin Strylowski, International Affairs Specialist
|BSEE||Julie Fleming, Acting Chief, Office of International Programs
|NPS||Rudy D'Alessandro, International Cooperation Specialist
|BOEM||Emily Lindow, Chief of Staff, Bureau of Ocean Energy Management
|USGS||Kevin Kunkel, Director of International Programs
|ONRR||Jennifer Goldblatt, Chief of Staff, Office of Natural Resources Revenue
|DOI Passports and Visas
||Corinthia Stewart & Tiffany Cephas
For changes to this guidance, please contact Karen Senhadji. Updated February 2015.