International Travel Guidance for DOI Employees

DOI Guidance for Offical International Travel 

International travel preparations take several weeks to complete, so travelers should begin the necessary steps as soon as possible. Office of the Secretary personnel can direct questions to the DOI Office of International Affairs Director, Karen Senhadji at 202-208-5479. Bureau personnel may wish to confer with their own international office/ program to determine if additional guidelines or routing are necessary. In addition, travelers may wish to direct specific questions to the particular points of contact listed for the steps below. 

REQUIRED for All DOI International Travelers:

  1. Submit DOI International Travel Clearance Form (DI-1175). All DOI employees must submit an electronic International Travel Clearance Form (DI-1175) 60-180 days before travel departure date, for all international destinations including cross border travel locations and same day travel to Mexico and Canada. The link to the international travel form can be found here: ForeignTravelForms. Please note: Pulse Secure (VPN) is required to access the form. For travel by political appointees, even if you have permission from your leadership, please notify Karen Senhadji as soon as you learn of the planned travel to facilitate timely reporting and approvals for your trip. In addition, note that all political appointee travel MUST be routed to and approved by the DOI Deputy Chief of Staff. In addition, note that all political appointee travel MUST be routed to and approved by the DOI Deputy Chief of Staff.
  2. Request your official passport and/or visa. All DOI employees traveling on official business must do so on an official passport. This is required per both DOI and State Department policy and applies even when just crossing the border for the day or traveling to and from a U.S. territory. Note that an official passport (brown cover) is distinct from a tourist/personal passport (navy blue cover) and that application procedures and guidance differ for each. Passport and visa information that you may find on public-facing Department of State or foreign embassy websites is for tourist passports and visas, and additional steps or different requirements may be applicable to official passports and visas. It normally takes 6-8 weeks to obtain an official passport, and an additional 1-3 weeks to obtain each visa from foreign governments, so travelers must begin this process as soon as possible. To obtain an official passport (new/renewal), an official visa, or to give notification of all travel in order to retrieve an official passport stored by the DOI Passports and Visas Division, submit the Official Passport, Visa, and Notification for all Travel Request Form, along with a draft copy of the DI-1175 international travel clearance form or a Concur travel authorization, to the DOI Passports and Visas Division as soon as you know you will need to travel (to all countries, including Canada). The Passports and Visas Division will provide you with guidance on which forms and supplementary materials to complete and submit for processing. The DOI Passports and Visas Division can be contacted at tel. 202-208-5292, or fax 202-219-9822. Visit our website for more information or to schedule an appointment.
  3. Complete required State Department security training. The Department of State requires that all U.S. government personnel travelling internationally on official business to take the online Counter-Threat Awareness Training (CT401/CTAT-formerly known as HSTOS training) before departure. Travelers anticipating international travel can register to take the course directly (at no charge) with State Department/Bureau of Diplomatic Security Registrar.  They should send an email with a completed SF-182 (and contractor memorandum, if applicable) to DS-Registrar@state.gov
  4. Request electronic country clearance (eCC) from the State Department. All U.S. government travelers who travel on official business internationally must receive approval from the local U.S. Embassy to enter the country. The Electronic Country Clearance must be obtained by submitting an eCC request to the State Department at least two weeks prior to travel.  
  5. Review State Department guidance on travel. Travelers should consult the State Department travel destinations website for information relevant to their destination, and to learn about any travel alerts or warnings. It is highly recommended that all travelers register for the Smart Traveler Enrollment Program.  
  6. Check for and get necessary immunizations. Plan ahead—immunizations may take several weeks to take effect, and some must be administered independently of one another. Each traveler’s medical and health concerns will vary.  It is highly prudent to compare one’s individual health status/concerns with the details available from the Center for Disease Control, and to consult a medical professional. 
  7. Contact DOI security personnel for latest security information. Security risks change constantly, make sure to contact Chris Riemer 202-208-6206, Neil Hernandez  202-208-6211, or Candace Shea 202-208-1570 in the Office of Law Enforcement and Security (OLES). Please note, OLES must be informed of international travel by PAS (Senate Confirmed) appointees. 
  8. Notify your personnel security branch if traveling internationally with a Security Clearance (Secret, Top Secret, SCI). This includes personal travel.
  9. Review DOI polices on international travel with electronics. Visit the DOI International Travel with Electronics Advisory Site for more information on travelling with electronics, as well as the official memo for the Department of the Interior Security Requirements for International Travelers and the use of Electronics on International Travel. Contact your IT support office/ Associate Director for Information Resources if you wish to take DOI- issued electronic devices with you.  
  10. Ensure compliance with all other federal/DOI travel requirements. In addition to international travel requirements, DOI employees must also complete all of the same documentation and approval procedures that are in place for domestic travel, including compliance with federal travel regulations (i.e. use of U.S. owned airlines to and from the continental U.S; when different classes of travel are permitted and when layovers for travel are allowed etc.) and completion of a travel authorization. (These travel requirements are administered by the Office of Financial Management, and are documented in the Departmental Manual Chapter 347 and the DOI Temporary Duty Travel Policy Guidance document.)

RECOMMENDED for all DOI International Travelers

  1. Confirm health insurance coverage. Travelers should verify international coverage through their personal medical insurance representative, since not all carriers provide coverage overseas. Please note that State Department posts are increasingly requiring U.S. Government travelers to provide proof of medical evacuation insurance to obtain electronic country clearance (eCC). The State Department has provided a list of providers for this service which can be reimbursed as a voucher expense. The traveler should make sure that the coverage purchased meets the criteria for the coverage required by the relevant post.
  2. Notify bank and credit card companies of travel. Some banks or credit cards may close an account if they notice unexpected overseas activity. Travelers should contact their bank and credit card companies beforehand to provide the destination and dates of travel, as well as to inquire about any foreign transaction fees that may be applied if the credit or debit card is used outside of the U.S., and whether cards may require the use of a longer pin number or chip.
  3. Consult the latest exchange rate. Exchange rates fluctuate. There are many Internet sources to determine the most current exchange rate, such as Currency Converter.
  4. Consider requirements for electrical outlets. Other countries use a number of outlets that are not compatible with standard U.S. electronic devices. There are many internet sources which indicate if adapters are needed, such as the European Union standards site.
  5. Consider the time difference. There are many Internet sources to determine the time difference between your home and destination, such as the World Clock site.

Department and Bureau International Travel Contacts

Please note that bureau employees must work with their bureau's International Office Travel Contacts to process all of the documents listed above according to their bureau's policy. Office of the Secretary and PMB Employees should contact the DOI Office of International Affairs (INT).

DOI employees traveling for the International Technical Assistance Program: To learn more about the ITAP travel process of DOI employees, read "DOI-ITAP Travel Process for Bureau Employees".

BIA Ashley Fry  
BLM Chris Tollefson 202-742-0660
BOR Omero Martinez 202-513-0557
BOR Jeff Morris 303-445-3373
FWS Doris Burnette 703-358-1999
FWS Lillian Moore 703-358-2587
BSEE Julie Fleming 703-787-1681
NPS Rudy D'Alessandro 202-354-1805
BOEM Emily Lindow 202-513-0825
OSMRE Sterling Rideout 202-208-2868
USGS Kevin Kunkel 703-648-6206
ONRR Chris Mentasti 202-513-0614
OS Tabitha Anderson 202-208-3624
OWF Amy Krause 202-570-2233
DOI Passports and Visas Tiffany Cephas 202-208-5292
DOI Passports and Visas Crystal Franklin  202-208-5292

Additional Links and Forms

Appointments

To make an appointment for an in-person or phone consultation with our Passports and Visas Division please use the below icons. Alternatively, messages can be sent to staff via telephone at 202-208-5292.

To schedule an appointment for consultation, please click on the image below.

For changes to this guidance, please contact Karen Senhadji. Updated October 2020.

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