Bureau of Indian Affairs Systems of Records Notices

  • INTERIOR/BIA-1, Property Loan Agreement Files - 48 FR 41098 (September 13, 1983)

    Categories of individuals covered by the system: Individual Indians or non-Indians having a need for Government- owned real or personal property for use in a Bureau program. Categories of records in the system.

  • INTERIOR/BIA-02, Safety Records System - 74 FR 26254 (June 1, 2009); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: (1) Employee and contractor operators and incidental operators of a privately owned or leased, or government owned or leased motor vehicle and equipment; (2) Federal employees and contractors who have had an accident or an incident; (3) Injured employees and contractors who submit claims for medical attention or loss of earning capability due to on-the-job injury; and (4) Individuals filing tort claims against the United States government.

  • INTERIOR/BIA-04, Trust Asset and Accounting Management System - 79 FR 68292 (November 14, 2014); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individual Indians and Indian tribal groups that owners of land held in trust by the government.

  • INTERIOR/BIA-5, Indian Land Leases - 48 FR 41101 ( September 13, 1983)

    Categories of individuals covered by the system: Individual Indian and Indian tribal groups that are owners of real property held in trust by the government, and individuals or groups that are potential or actual lessees of that property.

  • INTERIOR/BIA-6, Navajo-Hopi Joint Use Project - 48 FR 41101 ( September 13, 1983)

    Categories of individuals covered by the system: Navajo and Hopi Indians who are residents of the Joint Use Area in Arizona.

  • INTERIOR/BIA-7, Tribal Enrollment Reporting and Payment System - 76 FR 59733 (September 27, 2011); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individual Indians who are applying for or have been assigned interests of any kind in Indian tribes, bands, pueblos or corporations, and individuals who are eligible to vote in Secretarial elections.

  • INTERIOR/BIA-8, Financial Assistance and Social Services – Case Management System 76 FR 56787 (September 14, 2011); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals who have applied for or are receiving social services or direct assistance from the BIA, including children, adults, elderly, and family members; individuals who provide services such as foster care, residential care, guardianship, and adoption subsidy; and individuals who provide services from funeral homes, local businesses and other Federal, state, local and tribal provider agencies.

  • INTERIOR/BIA-9, Traders License Files - 48 FR 41103 (September 13, 1983)

    Categories of individuals covered by the system: Applicants requesting licenses to trade on Indian reservations. Categories of records in the system.

  • INTERIOR/BIA-10, Indian Housing Improvement Program - 48 FR 41104 (September 13, 1983); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individual Indians who qualify as housing improvement participants.

  • INTERIOR/BIA-11, Indian Business Development Program (Grants) - 48 FR 41104 (September 13, 1983); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individual Indians who qualify as housing improvement participants

  • INTERIOR/BIA-12, Indian Trust Land Mortgages - 48 FR 41105 (September 13, 1983); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individual Indians who mortgaged trust land to customary lenders. Categories of records in the system.

  • INTERIOR/BIA-13, Loan Management Accounting System - 73 FR 40595 (July 15, 2008)

    Categories of individuals covered by the system: (1) Applicants who applied for or received loan guaranties, loan insurance, or interest subsidies. (2) Applicants who applied for guarantied bonds. (3) Purchasers of guarantied or insured loans.

  • INTERIOR/BIA-14, Travel Accounting System - 48 FR 41106 (September 13, 1983)

    Categories of individuals covered by the system: Individuals who are traveling at government expense. Categories of records in the system.

  • INTERIOR/BIA-15, Trip Reports - 48 FR 41107 (September 13, 1983)

    Categories of individuals covered by the system: Federal employees who are assigned to travel as part of their job.

  • INTERIOR/BIA-16, Travel Files -  48 FR 41107 (September 13, 1983)

    Categories of individuals covered by the system: Federal employees who are authorized to travel at government expense.

  • INTERIOR/BIA-17, Payroll - 48 FR 41108 (September 13, 1983)

    Categories of individuals covered by the system:  All employees of the BIA, including all types of employment.

  • INTERIOR/BIA-18, Case Incident Reporting System - 70 FR 1264 (January 6, 2005)

    Categories of individuals covered by the system: (1) Individuals violating laws on Indian Reservations and those who appear in court for violations of 25 CFR regulations. (2) Individuals primarily interested in Indian Affairs who advocate violence as a means of obtaining their goals.

  • INTERIOR/BIA-19, Indian Association Stock Purchase Records - 48 FR 41109 (September 13, 1983)

    Categories of individuals covered by the system: Indian stockholders.

  • INTERIOR/BIA-20, Correspondence Files System - 48 FR 41110 (September 13, 1983)

    Categories of individuals covered by the system: Individuals who correspond with or apply to the BIA Central Office on significant business or program matters.

  • INTERIOR/BIA-21, Correspondence Control System - 48 FR 41110 (September 13, 1983)

    Categories of individuals covered by the system: U.S. Senators and Congressmen, Governors of States, Indian leaders.

  • INTERIOR/BIA-22, Native American Student Information System (NASIS) - 73 FR 40605 (July 15, 2008); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: All students who attend BIE-funded primary and secondary schools; All education staff who work at BIE-funded primary and secondary schools, including school administrators, principals, registrars, school clerks, teachers, teacher aides, counselors, school bus drivers (for certifications), janitorial staff, food service staff, school complex security staff, and dormitory staff; and Parents or guardians of, and emergency or authorized contacts for, students attending BIE-funded primary and secondary schools.

  • INTERIOR/BIA-23, Employment Assistance Case Files - 55 FR 34087 (August 21, 1990)

    Categories of individuals covered by the system: Individual Indians who are given assistance in connection with direct employment service or adult vocational training.

  • INTERIOR/BIA-24, Timber Cutting and Fire Trespass Claims Case Files - 48 FR 41112 (September 13, 1983)

    Categories of individuals covered by the system: Indian landowners who have filed trespass claims for fire or cutting damage to Indian forest lands under Bureau of Indian Affairs supervision.

  • INTERIOR/BIA-25, Integrated Records Management System - 72 FR 8769 (February 27, 2007)

    Categories of individuals covered by the system: Individual Indian and Indian tribal entities who are owners of land held in trust or restricted status by the Federal Government, individuals or groups that are potential or actual lessees of that property, and individual Indians who have trust fund accounts.

  • BIA-26, Electrical Utility Management System - 79 FR 24002 (April 29, 2014); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals covered by the system include customers, Indians and non-Indians, applying for electrical utility services from BIA Power Utilities for residential, commercial, industrial, lighting, preferred rate, and irrigation wells. This system contains records concerning corporations and other business entities, which are not subject to the Privacy Act. However, records pertaining to individuals acting on behalf of corporations and other business entities may reflect personal information.

  • INTERIOR/BIA-27, Bureau of Indian Affairs Probate Files - 72 FR 8767 (February 27, 2007); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals who are potential heirs, legatees, devisees, creditors, or parties interested in the estate of a decedent owning Indian land in trust or restricted status or who provide information to the BIA on the decedent. 

  • INTERIOR/BIA-28, AKTitle - 73 FR 40603 (July 15, 2008)

    Categories of individuals covered by the system: Individual Indians enrolled in Alaska Native Corporations and heirs.

  • INTERIOR/BIA-29, Fee to Trust Tracking System (FTTS) - 73 FR 40609 (July 15, 2008)

    Categories of individuals covered by the system: (1) Individuals applying to the Department of the Interior (DOI) for conversion of land from fee ownership into trust status.  (2) Individuals, Tribes, organizations or other stakeholders or their representatives with an interest in applications for converting land from fee ownership into trust status.  (3) DOI employees or contractors who process the applications for conversion of land from fee ownership into trust status if their contact information is required.

  • INTERIOR/BIA-30, Identity Information System (IIS) - 73 FR 40607 (July 15, 2008)

    Categories of individuals covered by the system: Those members from the following organizations who require access to BIA IT systems: (1) Employees and contractors of AS-IA, BIA and the Bureau of Indian Education (BIE); (2) Office of the Special Trustee for American Indians (OST); (3) Office of Hearings and Appeals (OHA); (4) Office of Historical Trust Accounting (OHTA); (5) Bureau of Land Management (BLM); and (6) Tribal users covered under a 638 Compact/Contract.

  • INTERIOR/BIA-31, Information Management System (IMS) - 73 FR 40597 (July 15, 2008)

    Categories of individuals covered by the system: Individuals who are employees of BIA and AS-IA who are the originators or approving officials for government documentation.

  • INTERIOR/BIA-32, Land Consolidation Tracking System (LCTS) - 73 FR 40611 (July 15, 2008)

    Categories of individuals covered by the system: (1) Land owners who are sellers and clients of the LCTS process; and (2) Indian Land Consolidation Office (ILCO) staff whose office and work information is used to validate staffing requirements.

  • INTERIOR/BIA-34, National Irrigation Information Management System (NIIMS) - 78 FR 7804 (February 4, 2013); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals covered by the system include current and former landowners and lessees, Federal employees, state and local government employees, Tribal government officials, and other individuals responsible for reimbursing the government for the construction of Indian Irrigation Projects or to whom the operation and maintenance costs of the projects have been or will be assessed, and other individuals with whom business is conducted.

  • INTERIOR/BIA-35, Behavioral Health and Wellness Program - 88 FR 44823 (July 13, 2023)

    Categories of individuals covered by the system: Individuals covered by the system include current and former BIE employees, contractors, students, parents, guardians or caretakers of students, and staff at BIE-operated K-12 schools, BIE-operated post-secondary institutions, tribally-controlled schools operated pursuant to a grant under the Tribally Controlled Schools Act of 1988 or a contract under the Indian Self-Determination and Education Assistance Act, and tribal colleges and universities. These individuals are collectively referred to as clients for purposes of this program.

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