INTERIOR/WBR-7, Concessions

64 FR 69032 (December 9, 1999); Modification published 73 FR 20949 (April 17, 2008) and 86 FR 50156 (September 7, 2021)

============================================================================================================

DEPARTMENT OF THE INTERIOR

Bureau of Reclamation

Privacy Act of 1974, as Amended; Revisions to Existing System of Records

AGENCY:  Bureau of Reclamation, Interior.

ACTION:  Proposed revisions to an existing system of records.
--------------------------------------------------------------------------------------------------------------------------------------------------------------
SUMMARY:  Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), the Department of the Interior is issuing public notice of its intent to amend the existing system of records managed by the Bureau of Reclamation (Reclamation) entitled “Concessions, WBR-7.”

The notice is published in its entirety below.

DATES:  Persons wishing to comment on the proposed revisions must do so by January 10, 2000.

Effective date:  The proposed revised system of records will become effective without further notice on January 18, 2000, unless comments received result in a contrary determination. Reclamation will publish a new notice if changes are made based on review of comments received.

ADDRESSES:  Interested individuals may comment on this publication by writing to the Reclamation Privacy Act Officer, Bureau of Reclamation, PO Box 25007, Denver, Colorado 80225-0007 or comments may be sent by facsimile transmission to fax No. 1-800-822-7651. Comments will be available for inspection at the Bureau of Reclamation, Denver Federal Center, Sixth Avenue and Kipling Street, Building 67, Room 112, Denver, Colorado, from 7:30 a.m. to 4 p.m.

FOR FURTHER INFORMATION CONTACT:  For information regarding “Concessions, WBR-7” contact Mr. Vernon Lovejoy, Office of Policy at (303) 445-2913. For general information regarding Reclamation's Privacy Act program, contact Mr. Casey Snyder at (303) 445-2048.

SUPPLEMENTARY INFORMATION:  Recent Privacy Act Compilations list this system of records as Reclamation-7. When originally published in the Federal Register this system of records was identified as WBR-7. The content of the system of records is the same; the prefix on the system was changed to reflect organizational changes.

This system of records notice was previously published in the Federal Register on November 16, 1984 (49 FR 45493). This publication revises the system location, a purpose statement has been added which was not included in the original system of records notice, expands the categories of records in the system, and the system manager and address have been updated. All other changes proposed are editorial in nature.

Murlin Coffey,
Manager, Property and Office Services.

INTERIOR/WBR-7

SYSTEM NAME:  
Concessions.

SYSTEM LOCATION:
Commissioner's Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individual concessionaires. Records in this system pertaining to individuals contain information concerning sole proprietorships, but may also reflect personal information. In addition, the system maintains records concerning corporations and other business entities. Only the records relating to individuals are covered by the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
Concession agreements, concession contracts, rental or lease agreements with individuals, corporations, or other legal business entities providing services or concessions at Reclamation projects.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Reclamation Law of 1902, as amended, 43 U.S.C. 371, et seq.

PURPOSE:
To identify the person, persons, or business entities responsible for the management of a concession area, to determine their ability to manage a concession operation, and to determine or ensure compliance with the terms of the concession agreement, contract, lease, or rental agreement.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The Bureau of Reclamation is the primary user of the system and the primary use of the records is to give Reclamation information needed for administrative control over concessions operating at Reclamation facilities.

Disclosures outside the Department of the Interior may be made: 

• (1)  To State or local government agencies for taxation purposes; 
• (2)  To the Department of Justice when related to litigation or anticipated litigation; 
• (3)  Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license;
• (4)  From the record of an individual in response to an inquiry from a congressional office made at the request of that individual; 
• (5)  To non-Federal auditors under contract with the Departments of Interior or Energy or water user and other organizations with which the Bureau of Reclamation has written agreements permitting access to financial records to perform financial audits; and
• (6)  To appropriate agencies, entities, and persons when: 
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and 
  • (b)  Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and 
  • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
• (7) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
  • (a) Responding to a suspected or confirmed breach; or
  • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 
Records are maintained in manual form in file folders.

RETRIEVABILITY: 
By individual name.

SAFEGUARDS: 
In accordance with requirements of 43 CFR 2.51 for manual records.

RETENTION AND DISPOSAL: 
The records are maintained for 6 years and 3 months after close of fiscal year, unless involved in litigation. Disposal is in accordance with approved retention and disposal schedules.

SYSTEM MANAGER(S) AND ADDRESS: 
Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.

NOTIFICATION PROCEDURE: 
Written inquiries regarding the existence of a record(s) should be addressed to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES: 
Same as Notification above. See 43 CFR 2.63.

CONTESTING RECORD PROCEDURES: 
Written petitions for amendment should be addressed to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.

RECORD SOURCE CATEGORIES: 
Individuals on whom records are maintained.