USGS-20 Photo File System

63 FR 60377, November 9, 1998; Modification published 74 FR 23430, May 19, 2009
 
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DEPARTMENT OF THE INTERIOR 
 
Geological Survey 
 
Privacy Act of 1974; As Amended; Revisions to the Existing System of Records 
 
AGENCY: Geological Survey, Department of the Interior. 
 
ACTION: Proposed revisions to an existing system of records.
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SUMMARY:  In accordance with the Privacy Act of 1974, as amended (5 U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public notice of its intent to modify an existing Privacy Act system of records notice, EGS–20, ‘‘Photo File System.’’  The revisions will update the addresses of the System Location and System Manager.  In addition it will more clearly define Retention and Disposal. 
 
EFFECTIVE DATE:  5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day period in which to comment on the intended use of the information in the system of records. The Office of Management and Budget, in its Circular A–130, requires an additional 10-day period (for a total of 40 days) in which to make these comments. Any persons interested in commenting on this revised system of records may do so by submitting comments in writing to the U.S. Department of the Interior, U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS–807, 12201 Sunrise Valley Drive, Reston, VA 20192. Comments received within 40 days of publication in the Federal Register (December 21, 1998), will be considered. The system will be effective as proposed at the end of the comment period, unless comments are received which would require a contrary determination. 
 
ADDRESSES:  Send written comments to U.S. Department of the Interior, U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS–807, Reston, Virginia 20192. Hand deliver comments to the same address. 
 
FOR FURTHER INFORMATION CONTACT:  Chief, Eastern Publications Group, Geologic Division, Eastern Region Geology, U.S. Geological Survey, National Center, MS–903, Reston, Virginia 20192. SUPPLEMENTARY INFORMATION: The USGS is proposing to amend the system notice for EGS–20, ‘‘Photo File System’’ to more accurately and clearly describe the addresses of the System Location, System Manager, and redefine the Retention and Disposal. 
 
Dated: October 28, 1998. 
Paul R. Celluzzi, 
Chief, Corporate Information Technology Branch, Office of Information Services. 
 
Accordingly, the USGS proposes to amend the ‘‘Photo File System,’’ EGS– 20, in its entirety to read as follows: 
 
INTERIOR/EGS–20 
 
SYSTEM NAME: 
Photo File System—Interior, GS–20. 
 
SYSTEM LOCATION: 
U.S. Geological Survey, Geologic Division, Office of Scientific Publications, National Center, Mail Stop 790, Reston, VA 20192. 
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
U.S.G.S. employees. 
 
CATEGORIES OF RECORDS IN THE SYSTEM: 
Photographs. 
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
5 U.S.C. 301, 3101, 43 U.S.C. 1467. 
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 
The primary use of the records is to maintain photographs of USGS top level employees. 
 
Disclosure outside the Department of the Interior may be made: 
  • (1)  To the public in presentation and publications; 
  • (2)  To the U.S. Department of justice when related to litigation or anticipated litigations; 
  • (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or licensee; 
  • (4)  From the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
  • (5)  To appropriate agencies, entities, and persons when: 
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and 
    • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and 
    • (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.   
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 
 
STORAGE: 
PIC cards 5 by 8. 
 
RETRIEVABILITY: 
Indexed by name. 
 
SAFEGUARDS: 
Maintained in accordance with 43 CFR 2.51. 
 
RETENTION AND DISPOSAL: 
Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Items. 
 
SYSTEM MANAGER(S) AND ADDRESS: 
Chief, Eastern Publications Group, Geologic Division, Eastern Region Geology, National Center, MS–903, Reston, VA 20192 
 
NOTIFICATION PROCEDURE: 
Inquiries regarding the existence of records shall be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60. 
 
RECORD ACCESS PROCEDURES: 
A request for access shall be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63. 
 
CONTESTING RECORD PROCEDURES: 
A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71. 
 
RECORD SOURCE CATEGORIES: 
Photographs of individuals employed by the U.S.G.S.

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