INTERIOR/NPS-4, Travel Records

48 FR 51698, November 10, 1983; Modification published 53 FR 51324 (December 21, 1988) and 73 FR 63992, October 28, 2008
 
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DEPARTMENT OF THE INTERIOR
 
Office of the Secretary
 
Privacy Act of 1974—Revision of Systems of Records Notices
 
Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, notice is hereby given that the Department of the Interior proposes to revise existing notices describing records maintained by the National Park Service. Except as noted below, all changes being published are editorial in nature, and reflect organization changes and other minor administrative or system revisions which have occurred since the publication of the material in the Federal Register on April 11,1977 (42 FR 19072), March 6,1981 (46 FR 15587), and August 6,1982 (47 FR 34208). The revised system notices are published in their entirety below.
 
Substantive changes, being made to specific notices, are: 
  • 1.  A compatible disclosure to consumer reporting agencies, as authorized by 5 U.S.C. 552a(b)(12) and the Debt Collection Act of 1982 (Pub. L. 97-365), is being added to all the system notices published below except NPS-7 and NPS-21.
  • 2.  The system name for NPS-16 is changed from “Position and Manpower Reporting System” to “Organization - Roster, PAY/PERS” with no substantive change to the categories of records maintained on National Park Service employees.
  • 3.  A compatible routine disclosure to the general public is added to the notice for NPS-13, which pertains to concessioner records.
  • 4.  The notice describing law enforcement records, NPS-19, is revised to clarify that fingerprint information is included in the records, and a compatible routine disclosure to local and regional law enforcement agencies of fingerprint data has been added.
  • 5.  The notice describing NPS payroll records, NPS-20, is being revised to reflect the conversion of such records to the recently established Department-wide integrated payroll system (PAY/PERS). The notice also clarifies the routine disclosure of pertinent payroll information to insurance carriers, charitable institutions, and Federal and State agencies. Also added is a compatible routine disclosure to other Federal agencies for the purpose of collecting debts owed the Federal government through administrative or salary offset.
  • 6.  NPS-7 which pertains to historical files is revised to add a compatible disclosure to historical researchers.
 
5 U.S.C. 552a(e)(ll) requires that the public be provided a 30-day period in which to comment. Therefore, written comments on these proposed changes can be addressed to the Department Privacy Act Officer, Office of the Secretary (PIR), U.S, Department of the Interior. Washington, D.C. 20240.
 
Comments received on or before December 12,1983, will be considered. The system notices shall be effective as proposed without further notice at the end of the comment period, unless comments are received which would require a contrary determination.
 
Dated:  November 3,1983.
Oscar W. Mueller, Jr.,
Acting Director, Office of Information Resources Management.
 
INTERIOR/NPS-4
 
SYSTEM NAME: 
Travel Records--Interior, NPS-4.
 
SYSTEM LOCATION:
(1) Office of the Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240, (2) All Regional Offices of the National Park Service, (3) Input documents   prepared in substantially all facilities of the National Park Service
 
(See Appendix for Regional and other office addresses).
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
National Park Service employees who travel on official business.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
Traveler's name, address, social security number, organization number, amounts of travel funds advanced, and/or vouchered, and itinerary.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5701, et seq., 16 U.S.C. 1, 44 U.S.C. 3101, FPM R 101-7, GAO Titles 5 and 7.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the record is for: (1)  Travel advance control, control of GTR’s and preparation of travel authorization, and vouchers. Disclosures outside the Department of the Interior may be made:
 
  • (1)  To the U. S. Department of Justice or in a proceeding before a court or adjudicative body when 
    • (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and 
    • (b)  the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; 
  • (2)  Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigation or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; 
  • (3)  To disclose debtor information to the IRS, or another Federal agency or its contractor solely to aggregate information for the IRS, to collect debts owed to the Federal government through the offset of tax refunds.
  • (4)  To appropriate agencies, entities, and persons when:
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
    • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
 
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
 
STORAGE:
Maintained on prescribed standard forms.
 
RETRIEVABILITY:
Travel advance cards, outstanding GTR's, and intineraries are filed alphabetically. Travel authorizations and vouchers are filed numerically, but cross-referenced on the preceding documents.
 
SAFEGUARDS:
Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
 
RETENTION AND DISPOSAL:
Travel records are retained in office of origin three years, then sent to Federal Records Center.
 
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Finance, Washington Office et al. (See System Location).
 
NOTIFICATION PROCEDURE:
To determine whether the records are maintained on you in this system, write to the Systems Manager. (See 43 CFR 2.60).
 
RECORD ACCESS PROCEDURES:
To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.71).
 
CONTESTING RECORD PROCEDURES:
To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71).
 
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained and respective travel office.

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