INTERIOR/BLM-20, Employee Conduct Investigations

642 FR 19116 (April 11, 1977); Modification published 73 FR 17376 (April 1, 2008) and 86 FR 50156 (September 7, 2021)

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INTERIOR/LLM-20
 
SYSTEM NAME:  
Employee Conduct Investigations--Interior, BLM-20.
 
SYSTEM LOCATION:  
U.S. Department of the Interior, Bureau of Land   Management, 18th and C Streets, NW, Washington, DC 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:  
BLM employees.

CATEGORIES OF RECORDS IN THE SYSTEM: 
The record contains the employee’s name, work location, and subject matter.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
 5 U.S.C. 7301, 43 U.S.C.11, E.O. 11222.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:  
The primary uses of the records are (a) to identify employee and subject matter of allegation and (b) to accumulate investigative data to determine the validity of the allegation. 

Disclosures outside the Department of the Interior may be made, 

• (1)  To the U.S. Department of Justice when related to litigation or anticipated litigation, 
• (2)  Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or enforcing or implementing the statute, rule, regulation, order or license, 
• (3)  From the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, 
• (4)  To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit, and
• (5)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or  confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
  • (c)  The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
• (6) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
  • (a) Responding to a suspected or confirmed breach; or
  • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:  
Manual, file folders arranged alphabetically by name.

RETRIEVABILITY: 
INDEXED by name of employee.

SAFEGUARDS:  
In accordance with 43 CFR 2.51.

RETENTION AND DISPOSAL:  
Record destroyed seven years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:  
Associate Director, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.

NOTIFICATION PROCEDURE:  
To determine whether the records are maintained on you in this system, write to the Systems Manager.

RECORD ACCESS PROCEDURES:  
To see your records write to the Systems  Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.

CONTESTING RECORD PROCEDURES:  
To request corrections or the removal of material from your files, write the Systems Manager.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:  
Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H) and (I) and (f) and the portions of 43 CFR, part 2, subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975) and (I), and (f).