Indian Land Leases

#..INTERIOR/BIA-5

   #....System name: Indian Land Leases--Interior, BIA-5.

     System location:
       (1) Area, Agency and Field Offices of the BIA. (2) Division of
   Automatic Data Processing Services, Bureau of Indian Affairs, 500
   Gold Ave., SW, Albuquerque, NM 87103. (3) Contractors, including
   Indian tribal groups and other federal agencies. (For a listing of
   specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system:
       Individual Indian and Indian tribal groups that are owners of
   real property held in trust by the government, and individuals or
   groups that are potential or actual lessees of that property.
     Categories of records in the system:
       Land description, heirship and current ownership of Indian trust
   lands and real property; identification of owners and lessees; water,
   surface and subsurface rights on that land; conservation, irrigation
   and land use projects; and information on all types of leases,
   including grazing, farming, minerals and mining, timber, business,
   etc; and records concerning individuals which have arisen as a result
   of that individual's receipt of overpayment(s) relative to the
   distribution of leased income.
     Authority for maintenance of the system:
       25 U.S.C. 415.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary uses of the records are (a) to control leases on
   Indian trust lands and real property, (b) for the collection and
   distribution of lease income (c) protection of water, surface and
   subsurface rights on Indian trust lands, and (d) planning, and
   implementing conservation, irrigation and land use projects on Indian
   lands. Disclosures outside the Department of the Interior may be
   made, (1) to another Federal agency, a State or local government,
   Indian tribal group or contractor having jurisdiction of programs
   ordinarily the responsibility of the BIA, (2) to the Department of
   Justice when related to litigation or anticipated litigation, (3) of
   information indicating a violation or potential violation of a
   statute, regulation, rule, order or license to appropriate Federal,
   State, local or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license, (4) to title insurance
   and abstracting companies and attorneys for the purposes of
   determining ownership of and encumbrances against title.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5
   U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting
   agency as defined in the Fair Credit Reporting Act (15 U.S.C.
   1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:  Manual: Letter files and maps. Computer: Mag-tape.
     Retrievability:  (a) Indexed by name of identification number of
   the individual. Computer file is in order by reservation and then by
   land lease numbers. (b) Retrieved by manual search, use of computer
   printouts, and batch inquiries of the computer.
     Safeguards:  Most records are maintained in accordance with 43 CFR
   2.51 for both manual and computer records. A program will be
   initiated to bring the safeguards for the remaining systems of
   records up to the same standards.
     Retention and disposal:  Records held two years after lease
   expiration and then transferred to the Federal Records Center.
   Records permanently retained on mag-tape. Prior information on mag-
   tape is erased as new data or changes are added.
     System manager(s) and address:  Director, Office of Trust
   Responsibilities, Bureau of Indian Affairs, 18th and C Streets NW,
   Washington, DC 20245.
     Notification procedure:  To determine whether the records are
   maintained on you in this system, write to the System Manager or,
   with respect to records maintained in the office for which he is
   responsible, an Area or Field Office Director, or an Agency
   Superintendent See 43 CFR 2.60.
     Record access procedures:  To see your records, write the officials
   listed in the Notification procedure. Describe as specifically as
   possible the records sought. If copies are desired, indicate the
   maximum you are willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories:
       Individual on whom record is maintained. Titles, deeds, birth and
   death notices, all types of land and water rights and usages
   documents.