Correspondence Files System

#..INTERIOR/BIA-20

   #....System name: Correspondence Files System--Interior, BIA-20.

     System location:
       Office of Administration, Bureau of Indian Affairs, 1951
   Constitution Avenue, NW, Washington, DC 20245.
     Categories of individuals covered by the system:
       Individuals who correspond with or apply to the BIA Central
   Office on significant business or program matters.
     Categories of records in the system:
       Subject and case files pertaining to individual Indians and
   tribes on various BIA programs and subject matters.
     Authority for maintenance of the system:
       5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan
   3 of 1950, 25 U.S.C. la, 2.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       The primary use of the record is to provide information for use
   by Department of the Interior; BIA; Indian Tribes; Indian Claims
   Commission; and the Indian Claims Division, Office of Finance, GSA.
   Disclosures outside the Department of the Interior may be made (1) to
   another Federal agency, a State or local government, an Indian Tribal
   Group or a contractor that will have jurisdiction over programs now
   controlled by the BIA, (2) to the U.S. Department of Justice when
   related to litigation or anticipated litigation, (3) of information
   indicating a violation or potential violation of a statute,
   regulation, rule, order or license, to appropriate Federal, State,
   local or foreign agencies responsible for investigating or
   prosecuting the violation or for enforcing or implementing the
   statute, rule, regulation, order or license, and (4) from the record
   of an individual in response to an inquiry from a Congressional
   office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:
       Manual: Letter files.
     Retrievability:
       (a) Cross-indexed by name of person or firm name and subject. (b)
   Retrieved by manual search.
     Safeguards:
       In accordance with 43 CFR 2.51.
     Retention and disposal:
       Records are permanent and are transferred to the GSA Federal
   Records Center after four years.
     System manager(s) and address:
       Director, Office of Admininstration, Bureau of Indian Affairs,
   1951 Constitution Avenue, NW, Washington, DC 20245.
     Notification procedure:
       To determine whether the records are maintained on you in this
   system write to the System Manager. See 43 CFR 2.60.
     Record access procedures:
       To see your records, write the System Manager. Describe as
   specifically as possible the records sought. If copies are desired,
   indicate the maximum you are willing to pay. See 43 CFR 2.63.
     Contesting record procedures:
       To request corrections or the removal of material from your
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories:
       Individual on whom the record is maintained.