USGS-15 Earth Science Information Customer Records

55 FR 36907, September 7, 1990; Modification published 74 FR 23430, May 19, 2009
 
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INTERIOR/USGS-15 
 
SYSTEM NAME: 
Earth Science Information Customer Records—Interior, USGS-15. 
 
SYSTEM LOCATION: 
  • (1)  Earth Science Information Office (ESIO), National Mapping Division, U.S. Geological Survey, 509 National Center, Reston, Virginia 22092. 
  • (2)  Earth Science Information Centers (for specific locations contact the System Manager). 
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Individuals who have requested Earth Science information directly from, or whose requests have been forwarded to the Earth Science Information Office or its sponsored field centers.  The system also contains records concerning individuals in their entrepreneurial capacity, corporations, and other business entities whose records are not subject to the Privacy Act. 
 
CATEGORIES OF RECORDS IN THE SYSTEM: 
Contains name, address, credit card number and expiration date (as provided), customer’s inquiry, response to inquiry, orders for products, appropriate accounting entries, and information on deposits with and debts owed the Bureau as a result of customer orders. 
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
Executive Order 3206; OMB Circular A-16; 31 U.S.C. 3512. 
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 
The primary use of the records is for reference by Geological Survey (GS) and GS contract employees in processing customer inquiries, orders, and complaints.  Disclosure outside the Department of the Interior may be made to: 
 
  • (1)  The U.S. Department of Justice or in a proceeding before a court or adjudicative body when 
    • (a)  The United States, the Department of the Interior, a component of the Department or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and 
    • (b)  The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; 
  • (2)  Disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; 
  • (3)  A congressional office form the record of an individual in response to an inquiry the individual has made to the congressional office.
  • (4)  To appropriate agencies, entities, and persons when:
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
    • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.  
 
DISCLOSURE TO CONSUMER REPORTING AGENCIES: 
Disclosures pursuant to 5 U .S.C . 552a(b)(12).  Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701 (a)(3)). 
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 
 
STORAGE: 
Maintained in manual form in file folders, correspondence may be recorded on microfilm and key information recorded on magnetic disk or on magnetic tape in some instances. 
 
RETRIEVABILITY: 
Stored by account number, indexed by name and zip code. 
 
SAFEGUARDS: 
Maintained in GS or GS contract areas occupied by GS or GS contract personnel during working hours with the building locked and/or guarded during off hours. 
 
RETENTION AND DISPOSAL: 
Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 1500-07. 
 
SYSTEM MANAGER(S) AND ADDRESS: 
Chief, Earth Science Information Office (ESIO), National Mapping Division, U.S. Geological Survey, 509 National Center, Reston, Virginia 22092. 
 
NOTIFICATION PROCEDURE: 
Inquiries should be addressed to the System Manager. See 43 CFR 2.60. 
 
RECORD ACCESS PROCEDURES: 
Same as above. See 43 CFR 2.63. 
 
CONTESTING RECORD PROCEDURES: 
A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71. 
 
RECORD SOURCE CATEGORIES: 
Customers on whom record(s) are maintained and GS or GS contract information researchers.

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