Privacy Act of 1974--Establishment and Deletion of Notices of Systems of Records
Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), notice is hereby given that the Department of the Interior proposes to establish two new notices, and delete three notices describing systems of records maintained by the Bureau of Land Management (BLM). One new notice is entitled “Name File System— Interior, LLM-31” and describes the system of records containing a central file for names of all entities transacting business with BLM, and is designed to interface with all Privacy Act Systems in BLM. The names of individuals stored in the Name File System are only those names appearing in existing BLM Privacy Act systems with which it interfaces.
One new notice is entitled “Land & Minerals Authorization Tracking System—Interior, LLM-32” and describes the system of records containing information pertaining to land records, including the names and addresses of claimants and applicants, area descriptions, and payments due as a result of leasing or mineral extraction. This notice combines three previously published system notices, i.e., “Alaska Native Claims—Interior, BLM-5” which was previously published in the Federal Register on July 10,1986 (51 FR 25107); “Land and Resource Case File—Interior, BLM-7” which was previously published in the Federal Register on July 10,1986 (51 FR 25108); and "Recordation of Mining Claims—Interior, BLM-29" which was previously published in the Federal Register on July 10,1986 (51 FR 25112). These three systems are being deleted horn the Department’s inventory of Privacy Act systems of records notices. The two proposed new systems notices are published in their entirety below.
As required by the Privacy Act of 1974, as amended (5 U.S.C. 552a(r)), the Office of Management and Budget, the Senate Committee on Governmental Affairs, and the House Committee on Government Operation have been notified of this action. 5 U.S.C. 552a(e)(ll) requires that the public be provided a 30-day period in which to comment on the intended use of the information in the system of records.
The Office of Management and Budget in its Circular A-130 requires a 60-day period to review such proposal. Therefore, written comments on this proposal can be addressed to the Department Privacy Act Officer, Office of the Secretary (PMI), Room 2242, Main Interior Building, U.S. Department of the Interior, Washington, DC 20240. Comments received within 60 days of publication in the Federal Register (April 8,1991), will be considered. The notice shall be effective as proposed without further publication at the end of the comment period, unless comments are received which would require a contrary determination.
Dated: January 23, 1991.
Oscar W. Mueller, Jr.,
Director, Office of Management Improvement
Land & Minerals Authorization Tracking System--Interior, LLM-32.
(1) U.S. Department of the Interior, Bureau of Land Management, Service Center, Denver Federal Center, Building 50, Denver, Colorado 80225-0047,
(2) Field offices listed in Appendix XI.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals, companies, partnerships, and Governmental agencies transacting business with the Bureau of Land Management relating to lands and minerals programs. Some of the records in the system which pertain to individuals may reflect personal information, however, only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
Case serial number, type (authority for action), acreage, and status; name and address, percent and type of interest; legal description; actions; and general remarks (supplemental information about the case), e.g., the extent of oil and gas or other mineral holdings in national resource lands, and information on payments due as a result of lease and/or extraction of minerals or oil from the leased lands.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
43 U.S.C. 1601 (Alaska Native Claims Settlement Act), 43 U.S.C. 1701 (Federal Land Policy and Management Act), 42 U.S.C 4601 (Uniform Relocation Assistance and Real Property Acquisition Policies Act) and the various statutes as listed in the regulations in chapter II of title 43 of the Code of Federal Regulations.
The primary uses of records in the system are to facilitate the
(1) Processing of claims or application,
(2) Recordation of adjudicative actions, and
(3) Indexing of documentation in case files supporting administrative actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Disclosure outside the Department of the Interior may be made:
(1) To appropriate Federal agencies when concurrence or supporting information is required prior to granting or acquiring a right or interest in lands or resources,
(2) To Federal, State, or local agencies or a member of the general public in response to a specific request for pertinent information,
(3) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when
(a) The United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and
(b) The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled,
(4) To disclose pertinent information to appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation,
(5) To a member of Congress or a Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual,
(6) To the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals.
(7) To appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
(8) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
(a) Responding to a suspected or confirmed breach; or
(b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C.1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Electronic and manual records.
Indexed by name and a name identification number.
Maintained with safeguards meeting the requirements of 43 CFR 2.51(c) for computerized records.
RETENTION AND DISPOSAL:
Individual data elements destroyed when superseded or no longer needed for administrative purposes. See BLM Records Schedule 20, Item 64.
SYSTEM MANAGER(S) AND ADDRESS:
Service Center Director, Bureau of Land Management, U.S. Department of the Interior, Denver Federal Center, Building 50, Denver, Colorado 80225-0047.
A written request addressed to the System Manager, or to the offices cited in Appendix XI, is required. See 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
To see your record, write to the
(1) System Manager,
(2) BLM Privacy Act Officer, Headquarters Office,
(3) State Office Director, or
(4) BLM Director, Boise Interagency Fire Center. A request for access must meet the content requirements of 43 CFR 2.63. See Appendix XI for addresses.
CONTESTING RECORD PROCEDURES:
To request corrections in your record, write to the System Manager. A petition for amendment must meet the content requirements of 43 CFR 2.71.