65 FR 1911 (January 12, 2000); Modification published 73 FR 17376 (April 1, 2008) and 86 FR 50156 (September 7, 2021)
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Computer database: Paper records are maintained in folders, by year.
Computer database files are retrievable by name of correspondent. Paper file copies are retrievable by subject matter.
Records are stored in a controlled area where access is controlled by a key card and is limited to BLM personnel, and maintained with safeguards meeting the requirements of 43 CFR 2.51, ‘‘Assuring Integrity of Records.’’ Paper records are maintained in folders in locked file cabinets. Access to computerized records requires use of proper passwords and user identification codes.
RETENTION AND DISPOSAL:
Computer database-and file copies destroyed in accordance with National Archives and Records Administration procedures and General Record Schedule 23/8.
SYSTEMS MANAGER(S) AND ADDRESS:
Assistant Director for Communications, U.S. Department of the Interior, Bureau of Land Management, 1849 C Street, NW., Washington, DC 20240.
To determine whether the records are maintained on you in this system, inquiries should be made to the Systems Manager identified above. A written, signed request stating that the requester seeks
information concerning records pertaining to him/her is required. The request envelope and letter should be clearly marked "PRIVACY ACT INQUIRY." (See 43 CFR 2.60 for procedures on making inquiries.)
RECORD ACCESS PROCEDURES:
To see your records, write to the Systems Manager above. Describe as specifically as possible the records sought. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the content requirements of 43 CFR 2.63. If copies are sought, indicate the maximum you are willing to pay (43 CFR 2.63(b)(4)).
CONTESTING RECORDS PROCEDURES:
Follow procedures addressed in the "Records Access Procedures" section above.
RECORD SOURCE CATEGORIES:
Correspondence responded to by the BLM Correspondence Unit.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: