BLM-22 Financial Management

51 FR 25110, July 10,1986; Modification published 73 FR 17376, April 1, 2008

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INTERIOR/LLM-22
 
SYSTEM NAME:
Financial Management--Interior, BLM-22.
 
SYSTEM LOCATION:
U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Vendors and their designated payee who have sold items to BLM. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act).

CATEGORIES OF RECORDS IN THE SYSTEM:  
The record contains the vendor's and payee's address, description of the items purchased, purchase price, and the purchase order number; and information on debts owed the Bureau.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:  
43 U.S.C. 1201.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the records is to designate payees to whom payments are to be made. Disclosures outside the Department of the Interior may be made 

• (1)  To Federal, State or local agencies in response to specific requests for pertinent information, 
• (2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when 
  • (a)  the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and 
  • (b)  the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, 
• (3)  Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, 
• (4)  To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, and
• (5)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
  • (c)  The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES: 
Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).   

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 
Computer, mag-tape.

RETRIEVABILITY:
Indexed by name of vendor and payee, and the purchase order number.

SAFEGUARDS: 
In accordance with 43 CFR 2.51.

RETENTION AND DISPOSAL: 
Record destroyed 6 years, 3 months after payment in accordance with BLM Manual 1271, Category G, Item No. 117.

SYSTEM MANAGER(S) AND ADDRESS: 
Chief, Division of Budget and Finance, U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.

NOTIFICATION PROCEDURE: 
To determine whether the records are maintained on you in this system, write to the Systems Manager. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES: 
To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 R 2.63.

CONTESTING RECORD PROCEDURES:
To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.

RECORD SOURCE CATEGORIES: 
Vendors and GSA purchase contracts.