Department of the Interior
Determination and Findings
Based on the attached October 3, 2005, Office of Management and Budget memorandum:
the emergency procurement authority in subsection 32A( c) of the Office of Federal Procurement Policy Act (41 U.S.C. 428a( c))may be used; and
the amount specified in subsections (c ), (d), and (f) of section 32 of the Office of Federal Procurement Policy Act (41 U.S.C. 428) shall be $250,000.
Based on enactment of section 101, Public Law 109-62, and pursuant to the authority delegated me under Part 209, Chapter 4 of the Department of the Interior Departmental Manual, I hereby amend Determination 2.(1) of the Department of the Interior Determination and Findings issued on September 6, 2005 to raise the procurement threshold for micro-purchases to $250,000 only with prior express approval by the Office of Management and Budget and subject to the definitions, limitations, program management responsibilities, and additional acquisition responsibilities identified in Appendix A (Revised) to this Determination and Findings.
Only under exceptional circumstances, which are defined as life-threatening circumstances and those situations posing an immediate threat to the safety of individuals and the public health, and with prior approval of the Office of Management and Budget (see above) are Department of the Interior bureaus/offices authorized to exercise the increased single micro-purchase authorities identified in section B.2.(a) and (b) ofAppendix A (Revised) (attached).
/signed P. Lynn Scarlett/ 10/04/2005
P. Lynn Scarlett Date
Assistant Secretary – Policy,
Management and Budget
Appendix A (Revised: 10/04/05)
Management Controls for Implementing Section 101 of the Second Emergency Supplemental Appropriations Act to Meet Immediate Needs Arising From the Consequences of Hurricane Katrina, Public Law 109-62
For purposes of implementing the Second Emergency Supplemental Appropriations Act to Meet Immediate Needs Arising From the Consequences of Hurricane Katrina, Public Law 109-62, under United States Department of the Interior Determination and Findings, Amendment 3, the following definitions apply:
B.Program management responsibilities.
Single Micropurchase Procurement Authority up to $15,000:
Must be based on cardholder supervisor's written approval/endorsement.No warrant required for use of charge card as a procurement instrument for open market purchases and charges against Federal Supply Schedules and other established sources over $2,500 up to $15,000.
Single Micropurchase Procurement Authority Over $15,000 up to $50,000: Only with prior express approval by the Office of Management and Budget Through DOI Senior Procurement Executive.
(Applies to open market purchases over $15,000 up to $50,000.)May only be granted to cardholders that: (1) have obtained supervisor's written approval/endorsement; (2) are in good standing relative to their warrant and charge card privileges; (3) have satisfactorily completed Department of the Interior Purchase Card training and meet the 80 hour training requirement for Level IIB contracting officers as identified in the Department of the Interior Contracting Officer's Warrant Manual's section on Individual Warrant Qualification Requirements, accessible at: http://www.doi.gov/pam/cows.html#4, i.e.,Candidates must satisfactorily complete 40 hours training in Federal Acquisition Regulation simplified acquisitions and procedures for federal supply schedule ordering, and an additional 40 hours in one or more of the following topics:
Single Micropurchase Procurement Authority Over $50,000 up to $250,000: Only with prior express approval by the Office of Management and Budget Through DOI Senior Procurement Executive.
(Applies to open market purchases over $50,000 up to $250,000.) May only be granted to Level III or Level IV contracting officers that: (1) have obtained supervisor's written approval/endorsement; (2) are in good standing relative to their warrant and charge card privileges; (3) have satisfactorily completed Department of the Interior Purchase Card training and meet the training requirements for their respective warrant level as identified in the Department of the Interior Contracting Officer's Warrant Manual's section on Individual Warrant Qualification Requirements, accessible at: http://www.doi.gov/pam/cows.html#4.
corrective actions taken;
any identified best practices; and
*In cases where hurricane relief support is provided for a period beyond 60 days following the bureau/office Hurricane Relief Acquisition Review Board's initial meeting, interim reports shall be provided to the Interior CAO in intervals of not more than 60 days.A final, comprehensive report will be required when a board has completed its review activities following the termination of bureau/office Katrina relief/support.
Increased program management approvals based on the risk and value of “significant acquisitions.”
Additional program management responsibilities to monitor contractor performance, as well as to verify that contractors have performed fully in accordance with the terms & conditions of their “significant acquisitions.”
Additional financial management controls.
The boards shall establish internal reporting requirements (including frequency thereof) for Katrina-related rescue/relief acquisition activities, with emphasis on “significant acquisitions.” Bureaus/offices will use Attachment B (format for tracking significant acquisition information) as a reporting tool in addition to appropriate Bank of America charge card, and Federal Procurement Data System-Next Generation reports to meet their review, oversight and reporting needs.
C. Additional Acquisition Responsibilities.
Cognizant contracting officers shall fully document the transaction, including the date and time of the request, the name and contact information of the requesting official, and funding authorization information.
REPORT OF “SIGNIFICANT ACQUISITION” ACTIONS FOR THE PERIOD OF __________ TO ___________ FOR THE KATRINA RELIEF EFFORT
DOI Bureau/ Office
Dollar Amt of Action
Source of Funding (e.g., FEMA)
Contract vehicle no. (e.g., contract, purchase order, delivery order, task order no.)
Period of Performance
Significant Acquisition Authority Used*
Approving Official (e.g., CAO, SPE, HCA, etc.)
*Identify type of “Significant Acquisition” awarded.See definition in Paragraph A of Management Controls, Appendix A.