The Director of OTR is also the Records Officer (RO) for OST and Indian Affairs. The RO serves as the agency's senior technical expert on the agencies' electronic, paper, and all other records, and addresses records management issues.

Under the direction of the RO, the efficient management of administrative, program, and trust records is accomplished in compliance with the American Indian Trust Fund Management Reform Act of 1994 (Public Law 103-412) and the Federal Records Act (44 U.S.C. Chapter 31 Records Management by Federal Agencies).

The RO is responsible for leading, planning, and managing the agency's records management program. Some functions required of the RO include:

  • Managing the creation, maintenance, receipt, delivery, custody and control, processing, inventory, database management, and maintenance of Indian records and their accession and disposition, transfer, storage, security, and safety to ensure document preservation
  • Implementing the design, installation, training, implementation, and maintenance of an automated records management system that support overall records management and litigation support program requirements
  • Planning, controlling, directing, organizing, training, promoting, and performing other managerial activities for a comprehensive records management program for Indian Affairs and OST
  • Developing and managing the fiduciary trust records management program in concert with other Department of the Interior (DOI) bureaus and offices
  • Coordinating records management activities with other agencies such as the National Archives and Records Administration, the Department of Justice, and the Office of Management and Budget
  • Serving as DOI's designated official for authorizing access to Indian records at the American Indian Records Repository (AIRR)
  • Advising senior management about all aspects of records management