Office of Trust Records (OTR)

The Office of Trust Records (OTR) was established in 1999 to develop and implement a program for the economical and efficient management of trust records in compliance with the American Indian Trust Fund Management Reform Act of 1994 (Public Law 103-412) and the Federal Records Act (44 U.S.C. Chapter 31 Records Management by Federal Agencies). The OTR records management program was developed, implemented, and continues to evolve to ensure that Indian records are maintained, records retention schedules are consistent with program needs, and records are safeguarded throughout their life-cycles.

The Director of OTR, also referred to as the Records Officer, reports to the Deputy Special Trustee for Program Management and is responsible for management of OST and Indian Affairs records programs, consistent with requirements set forth in the Federal Records Act. OTR provides records management services to OST and Indian Affairs. Indian Affairs is comprised of the Assistant Secretary-Indian Affairs (AS-IA), the Bureau of Indian Affairs (BIA), the Bureau of Indian Education (BIE), and the Office of Justice Services (OJS). OTR also provides services to other Department of the Interior bureaus and offices that create Indian trust records: the Bureau of Land Management (BLM), the Office of Hearings and Appeals (OHA), the Office of Natural Resources Revenue (ONRR), the National Business Center (NBC), and the Office of the Solicitor (SOL).

Mission

OTR's mission is to provide records management services through training, technical assistance and guidance in an effort to protect and safeguard Indian records for tribes, individual Indians, and federal agencies.

Vision

Protect the Past, Serve the Present, Educate the Future

Objectives and Goals

OTR objectives are to effectively deliver records management training and technical assistance; periodically update the Indian Affairs records management program; promote records management to OST, Indian Affairs, and tribes; to preserve and safeguard permanent records; and to provide litigation support.

It is OTR's goal to continuously advocate effectual records management practices and to efficiently address technological advancements in records management.

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