Office of the Secretary Systems of Records Notices

  • INTERIOR/OIG-01, Management Information - 55 FR 14480 (April 18, 1990); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Past, present and prospective departmental employees, contractors, subcontractors, grantees, sub-grantees, lessees, licensees, and other persons doing business with the Department, or having contact with the Department or geographical areas under its jurisdiction. 

  • INTERIOR/OIG-02, Investigative Records - 88 FR 44827 (July 13, 2023)

    Final Rule for Privacy Act Exemptions - 89 FR 2147 (January 12, 2024)

    Categories of individuals covered by the system: The categories of individuals covered by the system include current and former DOI employees, potential employees, contractors, and subcontractors; complainants, witnesses, confidential and non-confidential informants, union officials; recipients of federal assistance or funds and their contractor or subcontractors and employees; alleged violators of DOI rules and regulations; individuals investigated and interviewed; persons suspected of violations of administrative, civil and criminal provisions; and grantees, sub-grantees, lessees, licensees, and other persons engaged in business with the DOI or having contact with the DOI or geographical areas under its jurisdiction.

  • INTERIOR/OS-02, Individual Indian Money (IIM) Trust Funds - 84 FR 44321 (August 23, 2019)

    Categories of individuals covered by the system:  Individuals covered by the system include individual Indians and Alaskan Natives (or their heirs); Tribes that compact trust programs, functions, services, and activities under Public Law 93-638 Self-Governance Compacts; current and former Federal employees and contractors who receive IIM account information or are IIM account holders, owners of land held in trust or restricted status by the Federal Government, officials acting in their official capacity to administer program activities, individuals owning purchasable fractional interests in land or who may be interested in participating in the Land Buy-Back Program; members of the public who make inquiries about the Cobell Settlement payments; acquaintances of IIM account holders, depositors into and claimants against IIM accounts; individuals who lease, contract, or who are permit holders on Indian lands; and individuals with whom OST conducts business.  The system also contains information about private organizations that provide contact information about individual Indian account holders whose whereabouts are unknown to OST, corporations and other business entities, which are not subject to the Privacy Act. However, information about individuals acting on behalf of corporations and other business entities may reflect personal information that may be covered by this notice.

  • INTERIOR/OS-03, The Box Index Search System (BISS) - 70 FR 43899 (July 29, 2005); modification published February 13, 2008, ​73 FR 8342 

    Categories of individuals covered by the system: Individuals whose names and other identifying information appear in file folders from inactive BIA and OST records being retired to the American Indian Records Repository. Future information may include individual Indian-related financial records from other Departmental bureaus or offices.

  • INTERIOR/OS-09, Hearings and Appeals Files  - 80 FR 26291 (May 7, 2015); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals involved or otherwise identified in hearings and appeals proceedings before the Office of the Director, Appeals Boards, and Hearings Divisions of Office of Hearings and Appeals.

  • INTERIOR/OS-10, Electronic Email Archive System (EEAS) - 68 FR 4220 (January 28, 2003); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: The system contains information on individuals who send and receive electronic messages using Internet email and interoffice email from and to those Departmental bureaus/offices involved with Indian Trust programs, and those individuals who are referred to in the electronic messages.

  • OS-12, Official Pilot Folders - 74 FR 49004 (September 25, 2009); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Professional, dual-function, and incidental pilots employed by Department of the Interior bureaus and offices.

  • OS-13, Aircraft Administrative Management and Fiscal Records - 74 FR 49002 (September 25, 2009); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system:  Employees and former employees of the National Business Center, Aviation Management Directorate (formerly known as the Office of Aircraft Services), and employees transferred from AMD to the Financial Management & Budget Directorate, Informational Technology Directorate, and the Acquisition Services Directorate.

  • INTERIOR/OS-14, Take Pride In America System - 68 FR 39958 (July 3, 2003); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system:  Individuals or contacts for organizations nominated for a Take Pride In America (TPIA) Award, and individuals who provide nominations.

  • INTERIOR/OS-20, Secretarial Controlled Correspondence File - 64 FR 20013 (April 23, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Persons who have written to the Secretary of the Interior on official business.

  • OS-21, Office of Insular Affairs Programs - 78 FR 17705 (March 22, 2013); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals who communicate with OIA concerning: (1) Grants or scholarships, (2) business opportunities in the Insular Areas, including business owners and entrepreneurs, and (3) assistance with personal or economic needs or victim assistance, which could potentially include any citizen, resident or Insular area alien or visitor.

  • INTERIOR/OS-25, Youth Conservation Corps (YCC) Enrollee Records - 56 FR 41700 (August 22, 1991) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Enrollees (YCC) of USDI Federal YCC program.

  • INTERIOR/OS-26, Youth Conservation Corps (YCC), Enrollee Payroll Recorder File - 56 FR 41700 (August 22, 1991); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Youth accepted into the YCC program.

  • INTERIOR/OS-27, Youth Conservation Corps (YCC) Enrollee Medical Records - 56 FR 41700 (August 22, 1991); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system:  A random sample of 600 1973 YCC enrollees.

  • INTERIOR/OS-29, Youth Conservation Corps (YCC) Recruitment Files - 51 FR 36862 (October 16, 1986) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Youths between the ages of 15 and 18 who file an application to attend a Department of the Interior, or State Grant YCC camp.

  • INTERIOR/OS-30, Minerals Revenue Management Support System (MRMSS) - 81 FR 16207 (March 25, 2016); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: Individuals covered by the system include lease and permit holders, current and former landowners and lessees, royalty payors and production operators, individuals who have reported rents, royalties, and bonuses from oil or other minerals or gas from producing or nonproducing Federal or Indian leases, current and former Federal employees and contractors, state and local government employees, and Tribal government officials. The system also contains records concerning corporations and other business entities that are not subject to the Privacy Act.  However, records pertaining to individuals acting on behalf of corporations and other business entities may reflect personal information.

  • INTERIOR/OS-35, Library Circulation Control System - 64 FR 16988 (April 7, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Individuals borrowing library materials from the Department of the Interior library.

  • INTERIOR/OS-46, Secretarial Subject Files - 64 FR 16983 (April 7, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Individuals writing to or receiving correspondence from the following Department of the Interior officials: The Secretary, the Under Secretary, the Deputy Secretary, the Solicitor, the Assistant Secretaries, the Deputy Assistant

  • INTERIOR/OS-47, Parking Assignment Records - 64 FR 16984 (April 7, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Individuals requesting a parking permit or joining a carpool from both the Federal and private sector. Categories of records in the system.

  • INTERIOR/OS-51, Property Accountability and Control System - 64 FR 17404 (April 9, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: (1) Individuals designated as Custodial Officers in the Office of the Secretary. (2) Individuals in independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary) who are charged with the management of property assigned to their agency, council, or commission.

  • INTERIOR/OS-69, Freedom of Information Act Appeals Files - 64 FR 16986 (April 7, 1999); modification published 86 FR 50156 (September 7, 2021)

    Categories of individuals covered by the system: FOIA appeals, FOIA requests and decisions on requests issued by bureaus and offices, records which track the processing of FOIA appeals, extension-of-time letters and related records, recommendations of the Office of the Solicitor and of other Department officials on appeals, and final decisions on appeals.

  • INTERIOR/OS-84, Delinquent Debtor File - 64 FR 18436 (April 14, 1999); modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021) 

    Categories of individuals covered by the system: Employees, former employees, and other Federal employees indebted and owing money to the Department of the Interior.

 

Retired or Removed Notices

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