Acquisition Services

We welcome the opportunity to discuss your project, and help you learn about us. Federal program managers may contact us at 703-964-3600 or email us. We can discuss your project requirements, what you are looking to accomplish, and tell you about our acquisition organization.

When you are ready to move forward with us, you may submit any documentation that supports your requirements to a new business agent for evaluation and acceptance.

Project Requirements

STEP 1 - Provide a clear description of your requirements through a Statement of Work/Statement of Objectives/Performance Based Work Statement.

STEP 2 - Include an Independent Government Cost Estimate. The IGCE is a required component of procurement planning. Procurement planning uses the IGCE as a baseline for conducting negotiations with the Contractor. For labor, these negotiations focus on the number of hours estimated to execute the task along with labor categories. Because hourly rates vary across labor categories, it is important that the estimator take care to provide realistic hourly estimates. Travel, materials, supplies, and other direct costs are to be considered when developing an IGCE. A well-constructed IGCE helps to ensure that the requesting agency receives services at a fair and reasonable cost and that any negotiations involved are kept to a minimum. For instructions and templates that you can use to help complete an IGCE, refer to the links below.

STEP 3 - Provide Period of Performance.

STEP 4 - Provide desired award date. IBC's Acquisition Services Directorate will review your information and notify you if the project is accepted. Upon acceptance of your project requirements, we will ask you to submit the funding document. Then, your project will be formally assigned to a contracting officer.

Funding and Documentation

IBC's acquisition staff will accept all funding documents, including Military Interdepartmental Purchase Requests, Interagency Agreements, Work Orders, or Purchase Requisitions.

For Department of the Interior, Office of the Secretary customers, please review the DOI Office of the Secretary Requisitions guidance.

We will accept the funds from the Ordering Agency in advance for the purpose of fulfilling the bona fide need. The bona fide needs rule mandates that a fiscal year's appropriation is obligated to meet a need arising in the fiscal year for which the appropriation was made.

Define the Project with a bona fide need. Provide a clear description of your requirements, project, or Statement of Work/Statement of Objectives, the estimated cost, your expected delivery date, and period of performance. Your bona fide need for the project cannot change throughout the life of the project.

The obligation includes the cost of the acquisition and our service fee. Once funds are accepted, we will begin working on the project.

Funding Document Details

The funding document, an Interagency Agreement or Military Interdepartmental Request, are now referred to as Part B. Part B, as the funding instrument, is sent to IBC's Acquisition Services Directorate. Often, our clients still attach their agency IA or MIPR at the end of Part B as an attachment.

The funding document must include the bona fide need. Your contracting officer will review the funding document for bona fide need and will look for specificity in the description statement.

We are required to collect the following data elements for your agency:

  • Appropriation Number or Treasury Symbol
  • Dun & Bradstreet Number
  • Agency Location Code
  • Station Code
  • Trading Partner Number
  • Agency Identification Code
  • Office Identification Code
  • First and Last Year of Availability
  • Type of Funding
    ___ One year
    ___ Multi Year
    ___ No Year

Visit the Funding Information page to access detailed information and templates for Part A and Part B.

Agreements between Agencies

The Office of Federal Procurement Policy releases government-wide guidance on interagency acquisitions with specific requirements for the content and format of Service Level and Interagency Agreements.

In accordance with OFPP guidelines, IBC developed a standard format for Service Level Agreements (Part A) and Interagency Agreements (Part B).