Recurring End-of-Fiscal-Year Acquisition Cut-off Dates

5/10/2017
Last edited 9/15/2017

New Acquisition Projects

Procurement Packages for a new requirement with an estimated value greater than $150,000 must be submitted to IBC's Acquisition Services Directorate on or before May 15 (or the next Monday should this date fall on the weekend). Please note an acceptable Procurement Package must include a certified Procurement Request, a completed statement of work or specification and an independent government cost estimate. 

Procurement Packages for a new requirement with an estimated value less than $150,000 must be submitted to AQD on or before June 19 (or the next Monday should this date fall on the weekend). As stated above, an acceptable Procurement Package must include a certified PR, a completed statement of work or specification and an IGCE.

Modifications, Including Exercising Options

The time it takes to execute a contract modification will vary based on the nature of the change. Therefore, Procurement Packages for modifications that need to be executed in the current fiscal year must be submitted to AQD on or before July 14 (or the next Monday should this date fall on the weekend). Please note, an acceptable Procurement Package includes a certified PR (that identifies the contract/order number and servicing contracting officer's name), a description of the modification, and the IGCE.

Procurement Packages for modifications that need to be executed in the month of October must be submitted to AQD on or before August 4 (or the next Monday should this date fall on the weekend). Acceptable Procurement Packages shall include a certified PR (with the words "Subject to Availability of Funds" (if next year’s appropriation is planned), the contract / order number, and servicing CO's name), a description of the modification, and the IGCE.

Summary

PR Package
Due Date
Procurement Packages for new requirements valued GREATER than $150,000
May 15
Procurement Packages for new requirements valued LESS than $150,000
June 19
Procurement Packages for modifications to be executed in FY 2017
July 14
Procurement Packages for modifications in October 2017 (beginning of FY 2018)
August 4

 any of these dates fall on a weekend, the due date is the immediate Monday following the date.

Our Commitment

IBC's Acquisition Services Directorate understands today’s budgetary challenges, and therefore, if we receive an acceptable procurement package by the cut-off dates provided above, we will award that action by the end of the FY.  For any requirements received after these dates, AQD will strive to support the requirement - ensuring compliance with federal and departmental procurement rules and regulations - but we cannot guarantee we will make the award on time.