Appendix 11


Certified Mail Return Receipt Requested

(Docket Number)
 
Address

Dear Addressee:

This letter is in reference to your complaint of discrimination filed against the U.S. Department of the Interior (Department), (Bureau/Office) on (postmark/filing date) . Your complaint has been assigned docket number (XXX-XX-XXX) . Please refer to this docket number in any correspondence referencing your complaint.

We have reviewed your complaint and have accepted the following claims of discrimination for investigation:

(Identify the claims of discrimination with specificity and clarity. Avoid fragmentation.)

Please review the accepted claim(s) carefully. If you are not satisfied with the accepted claim(s) as stated, you may, within five (5) calendar days of receipt of this letter, submit a statement to this Office concerning our articulation of your claim(s). It is important that your claim(s) are properly identified. Any unresolved differences regarding the identified claims will be recorded in the complaint file.

You will be contacted by an Equal Employment Opportunity (EEO) Complaints Investigator in the near future. It is expected that the investigation will be completed within 180 calendar days from the date you filed your complaint, or you will have the right to request a hearing before an Administrative Judge (AJ) from the Equal Employment Opportunity Commission (EEOC) after that time.

Upon completion of the investigation, you will be issued a copy of the Report of Investigation along with an election notice to request a hearing before an AJ or an immediate final agency decision without a hearing from the Director, Office for Equal Opportunity (OEO), Department of the Interior.

If you elect to have a hearing, you are required to certify to the AJ that you sent a copy of the hearing request to the Department. Your request for a hearing should be made directly to the EEOC and sent to the following address:

Address for the appropriate EEOC Field Office

A copy of your request for a hearing should also be provided to:

Address for the Bureau/Office

The hearing is an adjudicatory proceeding that completes the process of developing a full and appropriate record. The Administrative Judge will assume full responsibility for the adjudication of the complaint, including overseeing the development of the record. See 29 C.F.R. 1614.109 for more information about the hearing process.

If you request a final agency decision without a hearing, the Director, OEO will issue the decision within 60 calendar days of its receipt of your request.

If you are not satisfied with the final agency decision, you may appeal the decision to the EEOC within 30 calendar days of your receipt of the decision, with a copy of the appeal to the Director, OEO. Your appeal must be mailed to:

    Equal Employment Opportunity Commission
    Office of Federal Operations
    Post Office Box 19848
    Washington, D.C. 20036

or, you may hand-deliver your appeal to the EEOC at the following address:

    Equal Employment Opportunity Commission
    Office of Federal Operations
    1801 L Street, NW
    Washington, D.C. 20507

or, you may fax your appeal to the EEOC at (202) 663-7022.

You have the right to file a civil action in an appropriate U.S. District Court after 180 calendar days from the date you filed your complaint, if the Department has not issued a final decision and no appeal has been filed.

You also have the right to file a civil action within 90 calendar days of your receipt of the EEOC's decision on your appeal, or after 180 calendar days of filing an appeal if the EEOC has not issued a decision.

You will continue to receive specific information about your rights and responsibilities in the complaint process as your complaint progresses. If at any time you have questions regarding the process, you may contact (name of EEO Person) at (telephone number) .                                                                             

 

Sincerely,

 

Bureau/ Office Equal Opportunity Officer

 

Enclosure - EEOC Appeal Form 573

cc:   Complainant or Complainant's Representative Complaint File