Equal Opportunity Directive 2000-18
United States Department of the Interior
Washington, D.C. 20240
June 30, 2000
EQUAL OPPORTUNITY DIRECTIVE NUMBER 2000-18
TO: Bureau Office Equal Opportunity Officers
FROM: E. Melodee Stith, Director Office for Equal Opportunity
SUBJECT: Prohibited Discrimination based on Genetic Information
On February 8, 2000 President Clinton issued Executive Order 13145, amending Title VII of the Civil Rights Act of 1964, as amended. This new Executive Order prohibits discrimination in federal employment covering all qualified persons and also prohibits discrimination against employees based on protected genetic information, or information about a request for or the receipt of genetic services.
The term "employee" includes an employee, applicant for employment, or former employee covered by Section 717 of the Civil Rights Act of 1964, as amended. The Executive Order, which is attached for your review and information, defines all requirements proscribed for Federal Departments and Agencies.
Please ensure that all EO Posters, EEO Counselors Manuals, notices (e.g., vacancy announcements), employee orientation manuals, personnel practices and procedures, etc., include prohibitions on discrimination based on genetic information. Also, any Bureau Diversity Training should include information that will help employees, managers, and supervisors understand and meet the requirements of this Order.
The Equal Employment Opportunity Commission (EEOC) will be responsible for coordinating Federal policy to
ensure compliance with the intent of this Order. Upon receipt of policy guidance from EEOC we will provide additional technical advice and amend the Departmental Manual Chapter, 373 DM 7, accordingly.
Attachment - As Stated
DISTRIBUTION: Bureau and Office Equal Opportunity Officers
INQUIRIES: Carolyn M. Burrell, Assistant Director, Complaints Processing and Adjudication, 202-208-5693
EXPIRES: When Superseded
The White House
Office of the Press Secretary
Section 1. Nondiscrimination in Federal Employment on the Basis of Protected Genetic Information.
1-101. It is the policy of the Government of the United States to provide equal employment opportunity in Federal employment for all qualified persons and to prohibit discrimination against employees based on protected genetic information, or information about a request for or the receipt of genetic services, This policy of equal opportunity applies to every aspect of Federal employment.
1-102. The head of each Executive department and agency shall extend the policy set forth in section 1--101 to all its employees covered by section 717 of Title VII of the Civil Rights Act of 1964, as amended (42
1-103. Executive departments and agencies shall carry out the provisions of this order to the extent permitted by law and consistent with their statutory and regulatory authorities, and their enforcement mechanisms. The Equal Employment Opportunity Commission shall be responsible for coordinating the policy of the Government of the United States to prohibit discrimination against employees in Federal employment based on protected genetic information, or information about a request for or the receipt of genetic services.
Sec. 2. Requirements Applicable to Employing Departments and Agencies.
- The term "employee" shall include an employee, applicant for employment, or former employee covered by section 717 of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000e--16).
- Genetic monitoring means the periodic examination of employees to evaluate acquired modifications to their genetic material, such as chromosomal damage or evidence of increased occurrence of mutations, that may have developed in the course of employment due to exposure to toxic substances in the workplace, in order to identify, evaluate, respond to the effects of, or control adverse environmental exposures in the workplace.
- Genetic services means health services, including genetic tests, provided to obtain, assess, or interpret generic information for diagnostic or therapeutic purposes, or for genetic, education or counseling.
- Genetic test means the analysis of human DNA, RNA, chromosomes, proteins, or certain metabolites in order to detect disease-related genotypes or mutations. Tests for metabolites fall within the definition of "genetic tests" when an excess or deficiency of the metabolites indicates the presence of a mutation or mutations. The conducting of metabolic tests by a department or agency that are not intended to reveal the presence of a mutations shall not be considered a violation of this order, regardless of the results of the tests. Test results revealing a mutation shall, however, be subject to the provisions of this order.
- Protected genetic information.
- In general, protected genetic information means:
- information about an individuals genetic tests;
- information about the genetic tests of an individuals family members; or
- information about the occurrence of a disease, or medical condition or disorder in family members of the individual.
- Information about an individuals current health status (including information about sex, age, physical exams, and chemical, blood, or urine analyses) is not protected genetic information unless it is described in subparagraph (1)
1--202. In discharging their responsibilities under this order, departments and agencies shall implement the following nondiscrimination requirements.
- The employing department or agency shall not discharge, fail or refuse to hire, or otherwise discriminate against any employee with respect to the compensation, terms, conditions, or privileges of employment of that employee, because of protected genetic information with respect to the employee, or because of information about a request for or the receipt of generic services by such employee.
- The employing department or agency shall not limit, segregate, or classify employees in any way that would deprive or tend to deprive any employee of employment opportunities or otherwise adversely affect that employees status, because of protected genetic information with respect to the employee or because of information about a request for or the receipt of genetic services by such employee.
- The employing department or agency shall not request, require, collect, or purchase protected genetic information with respect to an employee, or information about a request for or the receipt of genetic services by such employee.
- The employing department or agency shall not disclose protected genetic information with respect to an employee, or information about a request for or the receipt of genetic services by an employee except:
- to the employee who is the subject of the information, at his or her request;
- to an occupational or other health researcher, if the research conducted complies with the regulations and protections provided for under part 46 of title 45, of the Code of Federal Regulations;
- if required by a Federal statute, congressional subpoena, or an order issued by a court of competent jurisdiction, except that if the subpoena or court order was secured without the knowledge of the individual to whom the information refers, the employer shall provide the individual with adequate notice to challenge the subpoena or court order, unless the subpoena or court order also imposes confidentiality requirements; or
- to executive branch officials investigating compliance with this order, .f the information is relevant to the investigation.
- The employing department or agency shall not maintain protected genetic information or information about a request for or the receipt of genetic services in general personnel files; such information shall be treated as confidential medical records and kept separate from personnel files.
Sec. 3. Exceptions.
1--301. The following exceptions shall apply to the nondiscrimination requirements set forth in section 1--202.
- The employing department or agency may request or require information defined in section 1-201(e) (1) (C) with respect to an applicant who has been given a conditional offer of employment or to an employee if:
- the request or requirement is consistent with the Rehabilitation Act and other applicable law;
- the information obtained is to be used exclusively to assess whether further medical evaluation is needed to diagnose a current disease, or medical condition or disorder, or under the terms of section 1-301(b) of this order;
- such current disease, or medical condition or disorder could prevent the applicant or employee from performing the essential functions of the position held or desired; and
- the information defined in section 1--201(e) (1) (C) of this order will not be disclosed to persons other than medical personnel involved in or responsible for assessing whether further medical evaluation is needed to diagnose a current disease, or medical condition or disorder, or under the terms of section 1--301(b) of this order.
- The employing department or agency may request, collect, or purchase protected genetic information with respect to an employee, or any information about a request for or receipt of genetic services by such employee if:
- the employee uses genetic or health care services provided by the employer (other than use pursuant to section 1--301(a) of this order);
- the employee who uses the genetic or health care services has provided prior knowing, voluntary, and written authorization to the employer to collect protected genetic information;
- the person who performs the genetic or health care services does not disclose protected genetic information to anyone except to the employee who uses the services for treatment of the individual; pursuant to section 1-202(d) of this order; for program evaluation or assessment; for compiling and analyzing information in anticipation of or for use in a civil or criminal legal proceeding; or, for payment or accounting purposes, to verify that the service was performed (but in such cases the genetic information itself cannot be disclosed
- such information is not used in violation of sections 1--202(a) or 1--202(b) of this order.
- The employing department or agency may collect protected genetic information with respect to an employee if the requirements of part 46 of title 45 of the Code of Federal Regulations are met.
- Genetic monitoring of biological effects of toxic substances in the workplace shall be permitted if all of the following conditions are met:
- the employee has provided prior, knowing, voluntary, and written authorization;
- the employee is notified when the results of the monitoring are available and, at that time, the employer makes any protected genetic information that may have been acquired during the monitoring available to the employee and informs the employee how to obtain such information;
- the monitoring conforms to any genetic monitoring regulations that may be promulgated by the Secretary of Labor; and
- the employer, excluding any licensed health care professionals that are involved in the genetic monitoring program, receives results of the monitoring only in aggregate terms that do not disclose the identity of specific employees.
- This order does not limit the statutory authority of a Federal department or agency to:
- promulgate or enforce workplace safety and health laws and regulations;
- conduct or sponsor occupational or other health research that is conducted in compliance with regulations at part 46 of title 45, of the Code of Federal Regulations; or collect protected genetic information as a part of a lawful program, the primary purpose of which is to carry out identification purposes.
Sec. 4. Miscellaneous
1-401. The head of each department and agency shall take appropriate action to disseminate this policy and, to this end, shall designate a high level official responsible for carrying out its responsibilities under this order.
1-402. Nothing in this order shall be construed to:
- limit the rights or protections of an individual under the Rehabilitation Act of 1973 (29 U.S.C. 701, et seq.), the Privacy Act of 1974 (5 U.S.C. 552a), or other applicable law; or
- require specific benefits for an employee or dependent under the Federal Employee Health Benefits Program or similar program.
1--403. This order clarifies and makes uniform Administration policy and does not create any right or benefit, substantive or procedural, enforceable at law by a party against the United States, its officers or employees, or any other person.
February 8, 2000