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Summary of Outcomes




Outcome: Common Collaborative Strategies Across DOI

  • ADR
  • Reg-Neg
  • Public Participation and Outreach
  • Partnering
  • Consensus building
  • Community based collaboration
  • Interest Based negotiation
  • Joint fact finding
  • Adaptive Management/multi-party monitoring
  • Consultation (tribal, state)

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Outcome: Draft Outline of a Framework for Collaboration

Preamble
  • Why this tool this way
  • Link to mission
  • Value of relationship building
  • Increasing effectiveness through collaboration
  • Importance of clarity of intent and relationship to expectations
  • Value of clarity of language
Levels of Engagement
  • Inform
  • Seek input
  • Involve
  • Seek consensus
  • Empower
Information Content
  • Intent
  • Goal
  • Commitment
  • Tools
  •  

  Inform Seek Input Involve Seek Consensus Empower
Intent          
Goal          
Committment          
Tools          

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Outcome: Collaboration Principles
  • All the right parties are there
    • Inclusiveness not exclusiveness
    • Include full range of interests
    • Communities of place and interest
    • Synergy - 1+1=3
  • All voices are heard and respected
    • Openness
    • Establishing scope
    • Open to hear interests and values
  • Voluntariness
    • Decisional consensus
  • Relationship focus
    • Operating in good faith
    • Communication
    • Respectful
    • Appropriate length of time allowed for process
    • Ability to admit mistakes
  • Outcome-oriented process
    • Implementable
    • Continual evaluation and monitoring
    • Articulation of agreements, scope and boundries
    • Shared expectation
    • Adaptive management
  • Assure resources and information necessary for success are available to all parties
    • Respect and include info from all sources
  • Transparency
    • Good faith
    • Openly address conflict
    • Common language
    • Authority delineated
    • Clarity of expectations
  • Shared accountability and responsibility
    • Commitment to process and goals
    • Timeliness
    • Includes commitment of agency

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Outcome: Competencies Needed Among DOI Staff
Core Objectives
  • Stewardship
  • Public trust
  • Agency values and missions
  • SHARED GOVERNANCE
Outcomes
  • Decisions
    • Ownership
    • Better informed (technical, scientific, indigenous)
    • Integrative
    • Sustainable
  • Relationships and partnerships
    • Sustainable over time
    • Resilient and adaptable
    • Leveraging resources for collective goals
  • Ultimate results
    • Stewardship
    • Conservation

Clustered Core Competencies for Collaboration

  • Analytic skills
    • Stakeholder analysis
    • Issue analysis
  • Cultural awareness
    • External
    • Internal/organizational
    • Tribal
  • Communications
    • Listening
    • Written and oral communications
    • Translation
    • Scientists
  • Negotiation
    • Interest based
  • Personal traits
    • Honesty
    • Politeness
    • Creativity
    • Self awareness
    • Patience
    • Flexibility
    • Tact
    • Objectivity
    • Resilience
    • Neutrality
    • Receptiveness
    • Political savviness
    • Leadership=shared power, transformation
  • Process design
    • Tools/process selection
    • Documentation/record keeping
    • Evaluation
    • Outreach
    • Identify/access resources
  • Process management
    • Trust building
    • Facilitation/meeting mgmt
    • Time mgmt
    • Invent options/bridging
    • Conflict mgmt
    • Building shared vision
    • Keeping focused
    • Build stakeholder capacity
    • Motivational skills
    • Managing group dynamics, team building
    • Accountability=bring group to decision
    • Work across agency lines
  • Subject matter knowledge
    • Understanding agency policies
    • Understanding legal sideboards
      • Ability to define decision space
    • Understanding sovereignty issues
    • Ability to link sci/sci method to collaboration process

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Outcome: Competencies vs. Strategies

Functions/Competencies Stakeholder Scientists/Technical Experts Neutrals/Process Managers
Analytic Skills
     Stakeholder
     Issue

X
XX

XX

XX
X
Cultural Awareness
     Tribal
X
XX
Depends on issues XX
XX
Communications XX Translate  XX XX
Negotiation XX   Awareness  X
Personal Traits Receptiveness  XX
Shared power/leadership  XX
Objective  XXX Neutrality  XX
Leadership  XX
Receptionist  X
Process Design Trust Building  X Joint fact-finding  XX XXX
Process Management Shared vision, capacity, work for agency lines  X
Accountability  XX
Account  X XXX
Subject Matter Knowledge XX XX X

Conclusion: All strategies require elements of all these competencies.

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Outcome: Processes vs. Key Questions

Audience: trainers, trainees, knowledgeable users of collaboration

  Collaboration Consultation Information
  ADR   Public Partici-
pation
Partnering Consensus Building Inter-agency Tribal Public Public Relations Outreach
  Facili-tation Medi-ation                
Is it sometimes or often required by statute, regulation, or executive order?
 
 
X
 
 
 
X
X
 
X
Can it be used for interagency issues?
X
 
 
X
X
X
 
 
 
 
Area tribal interests directly involved?
X
X
X
X
X
 
X
 
 
 
Can it be used to avoid or prevent formal conflicts and disputes?
X
X
X
X
X
X
X
X
 
X
Can it be used to resolve conflicts or disputes once they formally arise?
X
X
 
 
X
 
 
 
 
 
Is a high level of trust required among the parties?
 
 
 
X
 
 
 
 
 
 
Is confidentiality important?
X
X
 
 
 
 
 
 
 
 
Is a neutral necessary?
X
X
 
 
 
 
 
 
 
 
Is a neutral useful?
X
X
X
 
X
X
 
 
 
 
Is the general public a key stakeholder?
 
 
X
 
X
 
 
 
 
X
Are there key precedential issues at stake? *
 
 
 
 
 
 
 
 
 
 

* Whole list of when collaboration is inappropriate needs to be developed.

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Outcome: When can I use what strategy?

Audience: field staff and managers

Specific Activity Community Based Collaboration Partnerships Public Participation Joint Fact Finding ADR
Dispute between personnel
 
 
 
 
X
Land use planning
X
 
X
X
 
Recreation
X
X
X
 
 
Rangeland health
 
 
X
 
 
Lands and realty
 
 
X
 
 
Dispute between government and the public
 
 
 
 
X
Energy development
X
X
X
 
X
Wild horse and burro
 
X
 
 
 
Cultural resource management
X
X
X
 
 
Education and interpretation
X
X
X
 
 

Goal: tied to programmatic, budgets, codes, performance measures.

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Outcome: Tool #3: Decision Tree(s)

Too hard to develop here, but useful for the future.

Framing the questions, being specific about tasks (plans, rules, science and studies, implementing actions, etc)

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GENERAL CONCLUSIONS
  • Collaboration is the preferred way of doing business.
  • Collaboration can be used in planning, developing regulations, managing land, resolving disputes, protecting a resource, implementing decisions, and taking action.
  • It can be done early long before a decision is made or dispute arises or late after a decision has been made and challenged administratively or via litigation.
  • Early collaboration is preferred over collaboration later in a decision, dispute, or action.

Collaboration includes:

  • Big Ideas
    • Stewardship
    • Conservation
    • Cooperation
    • Communication
  • Core Principles
  • Core Competencies
  • Tools
    • Advisory committees
    • Working groups
    • Public meetings
    • Negotiation
    • Public hearings
    • Fact sheets
    • Poster board sessions
    • Workshops
    • Scoping sessions
    • Facilitation
    • Neutral evaluation
    • Others
  • And processes and strategies that are collaborative and use one of more tools (including but not limited to, and often overlapping)
    • Mediation
    • Regulatory negotiation
    • Joint fact finding
    • Organizational development
    • Public participation
    • Public involvement
    • Community-based collaboration
    • Tribal consultation
    • Adaptive management
    • Joint monitoring
    • Others

NEXT STEPS

  • Summary of work - FACA guidance
  • All review products in draft
  • Second shot event to finalize - active P2
  • How to integrate into 4 Cs
  • Who to share with outside group
  • Share 4 Cs training info
  • How to bring resources to processes, scientists, skills, new hires, etc.
  • Interface with roundtable
  • Common definitions (before next time)/Glossary
  • Clearinghouse of info
  • List of website resources

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