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System of Award Management (SAM) Bulletin




FY 2013 Updates

The requirements for SAM (System of Award Management) registration have changed. You are  only required to register in SAM if you enter into a contractual agreement with the Federal Government.  PILT payment recipients (vendors) are NOT REQUIRED to register in SAM even though electronic payment is the most cost-effective, convenient method of payment.

If you are registered in SAM and have no updates to your banking information, you do not need to do anything else to receive your 2013 PILT payment.

If you are registered in SAM and have updates to your banking information, you need to visit the SAM website at https://www.sam.gov/portal/public/SAM to make changes and it will interface to our financial system so that you can receive your 2013 PILT payment.

If you are not registered in SAM to receive electronic payments and you receive a check each year, we encourage you to register in SAM.  If you wish to continue receiving a check, and your banking information has changed, you can fill out and submit a vendor update form to OSPayments_nbcdenver@nbc.gov with “Vendor Update” in the subject line.  This form can be obtained from Debbie Sanrah or Sann Deboutez at the addresses at the bottom of this update.  If you wish to continue receiving a check, and your banking information is the same, you do not need to do anything else to receive your 2013 PILT payment.

If you are a new vendor (county, town, or other unit of local government), you can register in SAM or fill out and submit a vendor update form to OSPayments_nbcdenver@nbc.gov with “Vendor Update” in the subject line.  This form can be obtained from Debbie Sanrah or Sann Deboutez at the addresses at the bottom of this update.

Should you have any questions or you need to request a form, please contact either Debbie Sanrah at (303) 969-7378 and debbie_s_sanrah@nbc.gov or Sann Deboutez at (303) 960-7748 and sann_j_deboutez@nbc.gov.  If you have any general questions on the PILT program, please contact Ryan D. Brown at 202-208-3078 and ryan_brown@ios.doi.gov.

FY 2012 Updates

In July 2012, the Central Contracting Registration (CCR) system will be replaced with a new System of Award Management (SAM). For 2012 PILT payments, registration in CCR at https://www.bpn.gov/ccr/ is still needed. The CCR help desk phone number is 866-606-8220.

If you are registered in CCR your information will be interfaced to SAM. After July, any future changes, updates and renewing your registration will need to be completed in SAM.

Additional Information:

For more information regarding the transition from CCR to SAM please go to: https://www.bpn.gov/ccr/NewsDetail.aspx?id=2012&type=N

The CCR help desk phone number is 866-606-8220 and CCR’s website is: www.bpn.gov.

In July 2012, SAM will be the primary supplier database for the U.S. Federal government. SAM collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies. Due to the conversion to a new Financial System (FBMS), the mandates require a valid registration in SAM.

The banking information and mailing address contained in SAM now interfaces with the Financial System from which PILT payments are issued. It is mandatory that all payment recipients (ACH or Check) register in SAM. When your county is registered with SAM, you must be sure that your banking information in SAM is current for ACH payments and the mailing address in SAM is correct if a check payment is received. If the information is not current it must be updated immediately.

In the past you have been instructed to contact NBC Denver to make banking information changes. However, since SAM now interfaces nightly with our payment system any manual banking changes that we make to our system for SAM registered counties will be overridden to match the information in SAM. When your county is registered with SAM, it is imperative that you update your banking information and your mailing address in SAM even if you have submitted changes to Denver. After this transition, PILT ACH or Check payments will be issued exclusively from the information that resides in SAM.

At this time we are requesting that you complete the SAM registration to include your DUNS (Duns and Bradstreet) number in order to continue to receive disbursements from the respective offices within the Department of the Interior.

If you have questions concerning receipt of payment please contact:
Sann Deboutez
Fiscal Service Specialist
DOI National Business Center-Denver
Accounting Operation Services Division
303-960-7748
303-969-7281 fax

For more information on SAM please go to https://www.SAM.gov/sam

For questions regarding SAM and the registration process email: askSAM@gsa.gov

For all other PILT related questions please contact:
Ryan D. Brown
202-208-3078