Appendix A, Acronym Glossary, explains the acronyms used in the Handbook.
Appendix B, Glossary, contains a lexicon of financial terms used in the Handbook.
Appendix C, Budget Object Class Codes, references www.doi.gov/pfm/boct_03.pdf for the DOI current FY Budget Object Class Table. The DOI budget object codes and definitions are at www.doi.gov/pfm/boct_03_handbook.pdf.

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 1. OVERVIEW

1.1 What is the Purpose and Scope of the Accounting Handbook?

The purpose of the Accounting Handbook, hereafter referred to as the Handbook, is to document principles and guidance to be followed by all Bureaus/Offices of the U.S. Department of the Interior (DOI). All DOI Bureaus/Offices are required to comply with the standards contained herein. Each Bureau/Office, however, may define supplementary directives and standards to satisfy their unique needs, as long as they are consistent with the DOI-wide standards.

The scope of material included in the Handbook is defined by the roles and responsibilities of the Office of Financial Management (PFM) as opposed to those of other DOI offices such as the Office of Budget and the Office of the Inspector General (OIG), and by the historical division in DOI of accounting functions from other supporting functions such as payroll and contracting. Other offices and functions have guidance or procedure manuals covering their responsibilities. This Handbook includes guidance related to PFM responsibilities, and includes summaries and references to other offices' policies as needed to describe the interactions of PFM activities with other DOI activities.

1.2 What Other Documentation Does This Handbook Reference?

The references in the DOI Electronic Library of Interior Policies (ELIPS) are linked to this Handbook as follows:

· Series: Budget, Part 328, Administrative Control of Funds – describes DOI requirements for controlling funds.

· Series: Financial Management, Part 330: General, Chapter 2, Principal Authoritative Sources for Financial Policies and Accounting Standards – lists the principal authoritative sources for financial policies and accounting standards.

· Series: Financial Management, Part 330: General, Chapter 3, DOI Financial Management/Accounting Organization – lists the DOI financial management and accounting organization roles and responsibilities.

· Series: Financial Management, Part 340: Management Accountability and Control – lists general policy, responsibilities, standards, guidelines, and reporting for management accountability and control.

· Series: Financial Management, Part 341: Financial Management Systems – lists policies and responsibilities for DOI financial management systems.

· DOI Handbooks: DOI financial policies and procedures are also contained in handbooks that can be accessed at www.doi.gov/pfm/policy.html.

· Federal Generally Accepted Accounting Principles (GAAP) Hierarchy at http://www.fasab.gov/accepted.html governs what constitutes GAAP for U.S. Government reporting entities.

1.3 Who Will Modify and Interpret the Handbook? PFM is responsible for establishing and implementing a policy development and maintenance process as defined in 330 DM 1. Modification and interpretation of this Handbook will follow the same process.

Submit requests for waivers or exemptions to the provisions of this Handbook in writing to the Director of PFM. Each request shall identify the specific requirement(s), state fully the reason(s) for the request, identify the period covered by the waiver or exemption, and include supporting documentation. The Director, PFM will promptly issue a response to each request for waiver or exemption.

1.4 What is the Effective Date of this Handbook? This Handbook is effective upon issuance.

1.5 Where Can I Direct Questions and Comments? Bureaus/Offices may direct questions or comments about this Handbook to PFM at 202-208-4701. Address written requests for interpretations of policies and standards to: Office of Financial Management, MS 5412 MIB, 1849 C Street NW, Washington, D.C. 20240

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 2. ASSETS

2.1 What is the Purpose of this Chapter?

This chapter establishes accounting standards to measure and recognize assets in general purpose financial reports, which are issued for users both internal and external to the Department of Interior (DOI). Assets are tangible or intangible items owned by the federal government that have probable economic benefits that can be obtained or controlled by a federal government entity.

2.2 What are the Authoritative Sources?

The policies and procedures contained in this chapter are issued pursuant to:

· Federal Accounting Standards Advisory Board (FASAB) Statements of Federal Financial Accounting Standards (SFFAS) SFFAS No. 1, Accounting for Selected Assets and Liabilities, http://www.fasab.gov/pdffiles/sffas-1.pdf

· SFFAS No. 2, Accounting for Direct Loans and Loan Guarantees http://www.fasab.gov/pdffiles/sffas-2.pdf

· SFFAS No. 3, Accounting for Inventory and Related Property at: http://www.fasab.gov/pdffiles/sffas-3.pdf

· SFFAS No. 6, Accounting for Property, Plant, and Equipment, SFFAS No. 10, Accounting for Internal Use Software, SFFAS No. 11, Amendments to Accounting for PP&E: Definitions and SFFAS No. 16, Amendments to Accounting for PP&E: Multi-use Heritage Assets at http://www.fasab.gov/standards.html

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources at http://fasab.gov/pdffiles/sffas-7.pdf

· SFFAS No. 18, Amendments to Accounting Standards for Direct Loans and Loan Guarantees http://www.fasab.gov/pdffiles/sffas18.pdf

· SFFAS No. 19, Technical Amendments to Accounting Standards for Direct Loans and Loan Guarantees http://www.fasab.gov/pdffiles/sffas-19.pdf

· FASAB Interpretation #1: Reporting on Indian Trust Funds in General Purpose Financial Reports of the Department of Interior and in the Consolidated Financial Statements of the United States Government: An Interpretation of SFFAS No.7 http://fasab.gov/interprt.html

· FASAB Interpretation # 5: Recognition by recipient Entities of Receivable Nonexchange Revenue: An Interpretation of SFFAS 7 http://fasab.gov/interprt.html.

· Accounting and Auditing Policy Committee (AAPC) Federal Financial Accounting and Auditing Technical Release No. 2: Determining Probable and Reasonably Estimable for Environmental Liabilities in the Federal Government http://www.fasab.gov/aapc/technicl.html

· AAPC Federal Financial Accounting and Auditing Technical Release No. 3: Federal Accounting Standards Advisory Board Auditing Estimates for Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Amendments to Technical Release 3: Preparing and Auditing Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act http://www.fasab.gov/aapc/technicl.html

· AAPC Federal Financial Accounting and Auditing Technical Release No. 4: Reporting on Non-Valued Seized and Forfeited Property http://www.fasab.gov/aapc/technicl.html

· AAPC Federal Financial Accounting and Auditing Technical Release No. 6: Federal Accounting Standards Advisory Board Preparing Estimates for Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Amendments to Technical Release 3: Preparing and Auditing Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act http://www.fasab.gov/aapc/technicl.html

· AAPC Federal Financial Accounting and Auditing Technical Release No.10: Accounting for Internal Use Software http://www.fasab.gov/aapc/technicl.html.

· GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 2, Appendix 1 – Most of the standards contained in this appendix have been superseded by standards issued by FASAB. Standards not yet superseded are listed in the GAO publication Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, GAO-02-248G, November 2001 at http://www.gao.gov.

· OMB Bulletin No. 01-09, "Form and Content of Agency Financial Statements;" http://www.whitehouse.gov/omb/bulletins/b01-09.html

2.3 What are Assets and How are they Recognized?

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 18-26, define intra-governmental and governmental assets, and entity and non-entity assets at http://www.fasab.gov/pdffiles/sffas-1.pdf.

B. Federal Agency Guidance

· Treasury Financial Manual Vol. 1 http://www.fms.treas.gov/tfm/vol1/index.html

· GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 7, http://www.gao.gov.

C. DOI Guidance

· Specific balance sheet line items and disclosures requiring special attention are included in the Financial Statement Preparation Guidance, Chapter 2 Balance Sheet, A-Assets at www.doi.gov/pfm/finstate.html.

2.4 What are the Requirements for the Ledgers?

Bureaus/Offices must maintain sufficiently detailed general ledger and subsidiary ledger accounts to provide the categories of assets needed for reports. Bureaus/Offices must review asset accounts and verify them as prescribed in the schedule of reconciliations located in the DOI Accounting Handbook, Chapter 6.1.2, General Ledger Accounting.

2.5 What are the Specific Standards for Assets?

2.5.1 Cash

A. Generally Accepted Accounting Principles (GAAP)

SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 27-30, http://www.fasab.gov/pdffiles/sffas-1.pdf designate cash as an asset, include the items that make up cash and define entity, non-entity, and restricted cash.

B. Federal Agency Guidance

Treasury Financial Manual Vol. 1, inclusive, with specific references to Parts 2, 4, 5, and 6 http://www.fms.treas.gov/tfm/vol1/index.html
CashLinkII http://www.fms.treas.gov/cashlink/index.html
GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 7, inclusive, with specific reference to Chapters 2, 5, and 6 http://www.gao.gov.
GAO Policy and Procedures Manual for Guidance of Federal Agencies, GAO publication Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, GAO-02-248G, November 2001, E-30 Foreign Currency, at http://www.gao.gov.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· Cash Management Handbook www.doi.gov/pfm/policy.html.

2.5.2 Fund Balance with Treasury

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 31-39, http://www.fasab.gov/pdffiles/sffas-1.pdf define fund balance with Treasury; describe what the fund balance includes and does not include, how it is increased and decreased; define authority to borrow, obligated balance not yet disbursed and the unobligated balance; and discuss the explanation of differences between the fund balance with Treasury and an agency’s general ledger balances.

B. Federal Agency Guidance

· Treasury Financial Manual Vol. 1, inclusive, with specific references to Parts 2, 4, 5, and 6 http://www.fms.treas.gov/tfm/vol1/index.html

· Fund Balance with Treasury Reconciliation Procedures, a Supplement to 1 TFM 2-5100 http://www.fms.treas.gov/tfm/vol1/supplements/background.html

· CashLinkII http://www.fms.treas.gov/cashlink/index.html

· GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 7, inclusive, with specific reference to Chapters 2, 3, 5 and 6 http://www.gao.gov.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

2.5.3 Accounts Receivable and Losses on Accounts Receivable (See Section 2.5.9 of this Handbook for a discussion on Loans Receivable.)

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraph 40 states that an accounts receivable arises from claims to cash or other receivables. Paragraphs 41-52, discuss recognition of receivables, separate reporting, entity versus non-entity receivables, and recognition of losses due to uncollectible amounts http://www.fasab.gov/pdffiles/sffas-1.pdf

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources at http://fasab.gov/pdffiles/sffas-7.pdf

B. Federal Agency Guidance

· Treasury’s “Instructional Workbook for Preparing the “Report on Receivables Due From the Public” Section A at http://www.fms.treas.gov/debt/dmrecv.doc.

· OMB Circular A‑129, Policies for Federal Credit Programs and Non-Tax Receivables, Appendix A - IV, Managing the Federal Government’s Receivables http://www.whitehouse.gov/omb/circulars/a129/a129rev.html.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· Department of the Interior Financial Administration Memorandum No. 2001-014, September 27, 2001 www.doi.gov/pfm/policy.html.

· Cash Management Handbook www.doi.gov/pfm/policy.html.

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

Record the receivable in the appropriation or fund that will be credited when collections are accomplished, unless otherwise provided by law or Departmental policy. Internal control begins prior to the transaction that gives rise to the receivable. Bureaus/Offices should control the events and conditions surrounding the delivery of goods, services, etc., that generate receivables so that there is a reasonable assurance that the receivable will be collected in full. After the receivable has been created, the responsibility shifts to the control exercised over the conditions that may affect its collection value. Thus, methods of control require administrative procedures that provide adequate control over the receivables from the initial transaction to collection. After establishing the controls, measure the effectiveness of the controls by periodic examination rather than relying on a low loss ratio as a measure of such effectiveness. Document the controls in Bureau/Office supplements.

2.5.3.1 What is a Method for Estimating the Allowance for Doubtful Accounts and Loans Receivable?

Bureaus/Offices must establish and maintain reserves for losses on accounts and loans receivable. Since it is a normal part of doing business that not all receivables are actually collected, establish an allowance for doubtful accounts to reduce the gross amount of receivables to its estimated net realizable value. Accounts receivable and associated interest, penalties, fines, and administrative receivables are recorded in the following asset standard general ledger (SGL) accounts:

131A – Accounts Receivable, Off-Budget, Billed

131C – Accounts Receivable, On-Budget, Billed

131G – Accounts Receivable, Off-Budget, Billed – Refund Receivable

131H – Accounts Receivable, Off Budget, Billed – Refund Receivable – Capitalized Assets

131J – Accounts Receivable, Off Budget, Billed – Advance/Deferred Revenue/Suspense

134A – Interest Receivable- Billed

136A – Penalties, Fines, and Administrative Fees Receivable- Billed

Make regular estimates, at least quarterly, for receivables that are not collectible.

The allowance for doubtful accounts should take into consideration not only the principal amount of potentially uncollectible accounts receivable but also the amount of any related interest, penalties, fines, and administrative fees. The allowance for doubtful accounts is recorded as a credit in the contra- SGL accounts with a debit to SGL 6720 - Bad Debt Expense. For non-exchange revenue, debit the contra-revenue account. The contra-SGL accounts are:

1319 - Allowance for Loss on Accounts Receivable vs. SGL 131A & 131C

1349 - Allowance for Loss on Interest Receivable vs. SGL 134A

1369 - Allowance for Loss Penalties, Fines, and Administrative Fees

Receivable vs. SGL 136A

2.5.3.2 What are the Bureau/Office Responsibilities?

· Review the accounts receivable overdue status codes and dates that have been assigned to delinquent account receivable debt to verify their accuracy.

· Report by no later than the 15^th day of the last month of each quarter, any loan balances that are potentially uncollectible. Base this report on an analysis of both current and long-term loan balances. For each loan which is deemed potentially uncollectible, provide the following information:

Ø Name of loan

Ø Fund

Ø Program

Ø Cost authority

Ø Unbilled amount (with separate columns for principal and interest)

Ø Billed amount not yet paid (with separate columns for principal, interest, penalties, and administrative fees)

Ø Factors which might indicate that the collection is uncertain, including individual risk factors associated with groups or categories of similar loans

Review overdue status codes to determine which should be excluded from the allowance for doubtful accounts.
Analyze specific debts which are less than 180 days delinquent and which are associated with debtors who have one or more other outstanding debts that are more than 180 days delinquent to determine if all delinquent debts associated with the debtor should be included in the allowance.
Summarize the totals by Bureau/Office and fund to establish the current estimate for the allowance for doubtful accounts.
Prepare and enter the document(s) into the accounting system to adjust the allowance for doubtful accounts SGLs by Bureau/Office and fund to equal the current estimate.
Perform a Bureau-wide analysis of the estimate of the allowance for doubtful accounts for adequacy.

2.5.3.3 What is the Criteria for Accounts Receivable Collectibility?

· FASAB requires that losses on receivables be recognized when it is more likely than not that the receivables will not be totally collected. The phrase “more likely than not” means more than a 50 percent chance of loss occurrence.

· Use age of receivables as the primary criterion in estimating the allowance for accounts receivable that will not be collected. Except as adjusted below, the estimate for the allowance for doubtful accounts will be all debts more than 180 days delinquent. Adjust this amount as follows:

Ø The allowance will be increased for the total amount of debt that is less than 180 days delinquent that is bankrupt.

Ø The allowance may be increased for debt less than 180 days delinquent if it is owed by a debtor who has other debt which is over 180 days delinquent. Analyze the debtor’s history and related factors to determine if it is appropriate to include the debt less than 180 days delinquent in the allowance.

Ø The allowance may be decreased for debt more than 180 days delinquent if the debt is in a certain status. For example, a debt being collected through installment payments will be excluded from the allowance estimate even though the debt is more than 180 days delinquent.

2.5.3.4 Loans Receivable (See Section 2.5.3.1 of this Handbook for allowance for doubtful accounts for loans receivable; Section 2.5.3.2 for a discussion of Bureau/Office responsibilities; and Section 2.5.3.4.2 for the criteria for collectibility.)

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 2, Accounting for Direct Loans and Loan Guarantees, concerns the recognition and measurement of direct loans, the liability associated with loan guarantees, and the cost of direct loans and loan guarantees http://www.fasab.gov/pdffiles/sffas-2.pdf. SFFAS No. 2 states that generally, direct loans obligated and outstanding prior to October 1, 1991, are recorded as loans receivable at their outstanding principal balance reduced by an allowance for estimated uncollectible amounts. Direct loans and loan guarantees committed after September 30, 1991, are estimated at the net present value of their estimated net cash inflows.

Ø Paragraph 22 and 23 discuss the recognition of post 1991 direct loans and loan guarantees

Ø Paragraphs 24-29 discuss the subsidy costs of post 1991direct loans and loan guaranteed

Ø Paragraphs 30-32 discuss subsidy amortization and reestimation

Ø Paragraphs 33-36 discuss criteria for default cost estimates

Ø Paragraphs 37-38 discuss revenues and expenses

Ø Paragraphs 39-40 discuss pre-1992 direct loans and loan guarantees

Ø Paragraphs 41-56 discuss modification of direct loans and loan guarantees

Ø Paragraphs 57-60 discuss foreclosure of post-1991 direct loans and loan guarantees

Ø Paragraph 61 discusses the write-off of direct loans

· SFFAS No. 18, Amendments to Accounting Standards for Direct Loans and Loan Guarantees amends SFFAS No. 2 to improve financial reporting for subsidy costs and performance of Federal credit programs at http://www.fasab.gov/pdffiles/sffas18.pdf.

· SFFAS No. 19, Technical Amendments to Accounting Standards for Direct Loans and Loan Guarantees presents technical amendments to portions of SFFAS No. 2 http://www.fasab.gov/pdffiles/sffas-19.pdf .

· AAPC Federal Financial Accounting and Auditing Technical Release No. 3: Federal Accounting Standards Advisory Board Auditing Estimates for Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Amendments to Technical Release 3: Preparing and Auditing Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act removes preparation guidance to only include audit guidance and reflects new guidance and terminology in the area of credit reform http://www.fasab.gov/aapc/tr3-revised.pdf.

· AAPC No. 6: Federal Accounting Standards Advisory Board Preparing Estimates for Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Amendments to Technical Release 3: Preparing and Auditing Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act amends the implementation guidance to prepare and report credit subsidy estimates provided in Technical Release 3 http://www.fasab.gov/aapc/aapctr6.pdf.

B. Federal Agency Guidance

· Treasury’s Instructional Workbook for preparing the “Report on Receivables Due From the Public” states under the “Authority” section, “Generally, direct loans obligated and outstanding prior to October 1, 1991, are recorded as loans receivable at their outstanding principal balance reduced by an allowance for estimated uncollectible amounts. Direct loans and loan guarantees committed after September 30, 1991, are accounted for in accordance with the Statement of Federal Financial Accounting Standards No. 2, Accounting for Direct Loans and Loan Guarantees, at the net present value of their estimated net cash inflows.” See http://www.fms.treas.gov/debt/dmrecv.doc

· Treasury Financial Manual Vol. I, Part 2, Chapter 4600 http://www.fms.treas.gov/tfm/vol1/index.html

· Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard 110, Imputed Interest, requires that agencies constructing property, plant, or equipment for sale outside the government must consider imputed interest http://www.gao.gov.

· OMB Circular A-129, Managing Federal Credit Programs http://www.omb.gov/circulars/a129/a129rev.html

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapter 11 Federal Assistance: Guaranteed and Insured Loans http://www.gao.gov (legal products).

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Cash Management Handbook www.doi.gov/pfm/policy.html.

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

2.5.3.4.1 How are Loans Receivable Recorded?

· Current loans receivable are recorded in SGL 135A- Loans Receivable, Billed. Potentially uncollectible balances should be recorded in SGL 1359 - Allowance for Loss on Loans Receivable. If it is determined that the current portion of the loan is probably uncollectible, it follows that the long-term portion of the loan in SGL 135B - Loans Receivable - Unbilled may also be uncollectible. If this is the case, SGL 1359 should also include the long-term portion of the loan.

· SGL 134L - Interest Receivable - Loans and SGL 136L - Penalties, Fines, and Administrative Fees Receivable on Loans use the same contra-asset SGLs as are used for accounts receivable. SGL 1349 - Allowance for Loss on Interest Receivable and SGL 1369 - Allowance for Loss on Penalties, Fines, and Administrative Fees Receivable are credited to off-set the asset SGLs, respectively, with a debit to SGL 6720 - Bad Debt Expense. Debt the contra-revenue account for non-exchange revenue. SFFAS No. 2, Accounting for Direct Loans and Loan Guarantees, Paragraph 39 discusses the allowance for uncollectible amounts for direct loans and loan guarantees. http://www.fasab.gov/pdffiles/sffas-2.pdf.

· Loans governed by the Credit Reform Act of 1990 should not be considered or included in the analysis to establish an allowance for doubtful loans receivable. The allowance for Credit Reform Loans is already taken into account in the subsidy analysis for such loans.

2.5.3.4.2 What is the Criteria for Collectibility of Loans Receivable?

Factors that might indicate that collectiblity is uncertain include the following:

· Loan performance experience

Ø Loan being delinquent either presently or intermittently in the past.

Ø Payer/debtor having another loan that is delinquent or has been written off.

Ø This type/group of loan having a greater than normal number of defaults.

· Current and forecasted international, national, or regional economic conditions that may affect the performance of the loans.

· Drought conditions or other regional economic conditions exist which indicate potential deferral or non-payment.

· Financial and other relevant characteristics of borrowers

Ø Loans are being reviewed for “Ability to Pay”.

Ø Loans have been granted “Ability to Pay” relief.

Ø Payers/debtors are in known financial difficulty.

Ø Payments were renegotiated, or renegotiation has been proposed.

Ø Billed portions of a loan are delinquent or have been written off.

Ø Non-loan bills for the same debtor are delinquent or have been written off.

Ø The debtor is in bankruptcy.

· Newly developed events that would affect the loan’s performance. An allowance will be booked at the Bureau/Office, fund, and project level for each loan where any factor would indicate that there is doubt about its collectibility at the present time.

2.5.4 Interest Receivable

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 53-56 discuss when interest receivable is recognized and not recognized http://www.fasab.gov/pdffiles/sffas-1.pdf

B. Federal Agency Guidance

Treasury Financial Manual Vol. I, Part 2, Chapter 3400, and 4300 http://www.fms.treas.gov/tfm/vol1/index.html
Treasury’s “Instructional Workbook for Preparing the “Report on Receivables Due From the Public” Section A at http://www.fms.treas.gov/debt/dmrecv.doc.
31 CFR Subtitle B, Chapter IX, Parts 900-904 http://www.gpoaccess.gov/cfr/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· Cash Management Handbook www.doi.gov/pfm/policy.html.

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

2.5.5 Advances and Prepayments

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 57-61, http://www.fasab.gov/pdffiles/sffas-1.pdf define advances and prepayments, how to record.

B. Federal Agency Guidance

Treasury Financial Manual Vol. I, Part 6, Chapter 2000 http://www.fms.treas.gov/tfm/vol1/index.html
GAO publication Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, GAO-02-248G, November 2001, Standard G10 for advances to grant recipients at http://www.gao.gov
Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard L-40, Long Term Contracts, discusses advances under long-term contracts http://www.gao.gov.
The Economy Act of 1932 (31 U.S.C. Subtitle II, Chapter 15, Subchapter III, Sec. 1535) http://www.gpoaccess.gov/uscode/browse.html prescribes the rules for the purchase of supplies, equipment, or service by one Federal Government bureau or department from another Federal Government bureau or department.
OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments http://www.whitehouse.gov/omb/circulars/index.html
OMB Memorandum M-03-10, “Business Rules for Intergovernmental Transactions,” at http://www.whitehouse.gov/omb/memoranda/m03-01.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· Department of Interior Interagency Acquisitions Handbook www.doi.gov/pfm/policy.html.

· Cash Management Handbook www.doi.gov/pfm/policy.html.

2.5.6 Inventory

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 3, Accounting for Inventory and Related Property, provides accounting standards for inventory, operating materials and supplies, stockpile materials, seized and forfeited property, foreclosed property, and goods held under price support and stabilization programs, http://www.fasab.gov/pdffiles/sffas-3.pdf

· Accounting and Auditing Policy Committee (AAPC) Federal Financial Accounting and Auditing Technical Release No. 4: Reporting on Non-Valued Seized and Forfeited Property clarifies the required reporting of non-valued seized and forfeited property http://www.fasab.gov/aapc/ffactr4.pdf

B. Federal Agency Guidance

· JFMIP Inventory, Supplies, and Materials System Requirements http://www.jfmip.gov/jfmip.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

2.5.7 Property, Plant, and Equipment (PP&E)

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 6, Accounting for Property, Plant, and Equipment at http://www.fasab.gov/pdffiles/sffas-6.pdf

Ø Paragraphs 17-20 provide the definition of property, plant, and equipment

Ø Paragraphs 21-76 provide recognition and measurement principles; implementation guidance; and disclosure requirements for general PP&E, federal mission PP&E, heritage assets, and stewardship land

Ø Paragraphs 77-84 define deferred maintenance, and give the standard for recognition, and disclosure requirements

Ø Paragraphs 85-111 define cleanup costs, recognition and measurement estimation methods, implementation guidance, and disclosure requirements.

· SFFAS No. 10, Accounting for Internal Use Software, provides recommended accounting standards for the cost of commercial off-the-shelf software and software developed by contractors or internally http://www.fasab.gov/pdffiles/fasab10.pdf.

· SFFAS No. 11, Amendments to Accounting for PP&E: Definitions, amends definitions contained in SFFAS 6 and 8 for Federal mission property, plant, and equipment; and the classification of space exploration equipment as general PP&E in these two statements http://www.fasab.gov/pdffiles/sffas6&8.pdf

· SFFAS No. 14, Amendments to Deferred Maintenance Reporting, changes the status of deferred maintenance to be included as required supplemental information http://www.fasab.gov/pdffiles/sras14.pdf

· SFFAS No. 16, Amendments to Accounting for PP&E: Multi-use Heritage Assets, amends accounting and reporting standards for heritage assets that have a heritage characteristic and are used in general government operations http://www.fasab.gov/pdffiles/sras16.pdf

· Accounting and Auditing Policy Committee (AAPC) AAPC Federal Financial Accounting and Auditing Technical Release No. 2: Determining Probable and Reasonably Estimable for Environmental Liabilities in the Federal Government assists federal agencies in determining probable and reasonably estimatible liabilities related to the environmental cleanup responsibilities http://www.fasab.gov/aapc/aapctr2.pdf.

· Federal Financial Accounting and Auditing Technical Release No. 4: Reporting on Non-Valued Seized and Forfeited Property clarifies the required reporting of non-valued seized and forfeited property http://www.fasab.gov/aapc/ffactr4.pdf

· Federal Financial Accounting and Auditing Technical Release No. 5: Implementation Guidance on Statement of Federal Financial Standards 10: Accounting for Internal Use Software http://www.fasab.gov/aapc/tr5.pdf.

B. Federal Agency Guidance

Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard L-40, Long Term Contracts, discusses how to compute the liability for property, plant, and equipment constructed under long-term contracts. It also states that the appropriate property, plant, and equipment accounts (including construction in progress) shall be adjusted based on liabilities recorded http://www.gao.gov.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html, Chapter 2 Balance Sheet, A. Assets.

· Real Property Financial Management Policy Guide discusses the DOI requirements for real property http://www.doi.gov/pfm/real_property_guide.pdf.

· DOI Financial Statement Guidance Memorandum No. 2001-001, Standard for Capitalizing the Cost of Internal Software www.doi.gov/pfm/finstate.html. DOI will capitalize internal use software following the requirements of SFFAS Number 10 effective October 1, 2000. Costs incurred prior to October 1, 2000, whether capitalized or not, should not be adjusted to the amounts that would have been capitalized, had this statement been in effect when those costs were incurred.

2.5.8 Investments in Treasury Securities

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, Paragraphs 62-73, http://www.fasab.gov/pdffiles/sffas-1.pdf discuss investments by Federal entities in Treasury securities including:

Ø non-marketable par value Treasury

Ø market-based Treasury securities expected to be held to maturity

Ø marketable Treasury securities expected to be held to maturity

This standard also discusses accounting and reporting for federal and non-federal securities, valuation subsequent to acquisition, disclosure of market value, and investment reclassification.

B. Federal Agency Guidance

Treasury Financial Manual Vol. I, Part 2, Chapters 3400 and 4300 http://www.fms.treas.gov/tfm/vol1/index.html
Treasury Operating Circular “Responsibilities Relating to Government Investment Accounts and Investment in Government Account Series (GAS) Treasury Securities” http://www.publicdebt.treas.gov/dfi/dfioctc.htm.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

2.5.9 Stewardship PPE

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 6, Accounting for Property, Plant, and Equipment at http://www.fasab.gov/pdffiles/sffas-6.pdf

Ø Paragraphs 17-20 provide the definition of property, plant, and equipment

Ø Paragraphs 21-76 provide recognition and measurement principles, implementation guidance, and disclosure requirements for general PP&E, federal mission PP&E, heritage assets, and stewardship land,

· SFFAS No.8, Supplementary Stewardship Reporting, establishes standards for Federal government reporting over certain resources entrusted to it and certain responsibilities assumed by it http://www.fasab.gov/pdffiles/sffas-8.pdf.

· SFFAS No. 25, Reconciliation of Stewardship Responsibilities and Eliminating the Current Services Assessment changes the classification of information about stewardship responsibilities and eliminates the requirement to present certain information about stewardship responsibilities knows as “Current Services Assessment” required by SFFAS No. 8 http://www.fasab.gov/pdffiles/sffas-25.pdf.

· Objectives of Federal Financial Reporting Statement of Federal Financial Accounting Concepts, Chapter 4, Paragraphs 134-145 discusses the stewardship objective http://www.fasab.gov/pdffiles/sffac-1.pdf.

B. Federal Agency Guidance

· Treasury Financial Manual Vol. I, Part 2, Chapter 4700, Closing Package for the Governmentwide Financial Report System http://www.fms.treas.gov/tfm/vol1/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html defines stewardship PP&E and discusses the DOI requirements.

2.5.10 Intangible Assets - Assets that are used to produce or sell goods and services but do not have a physical form. Examples of intangible assets include: patents, copyrights, franchises, organization costs, etc.

A. Generally Accepted Accounting Principles (GAAP)

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

2.5.11 Other Assets - The total of those assets not included in any of the previous classifications.

A. Generally Accepted Accounting Principles (GAAP)

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

2.6 What are the Standards for Transfers of Assets Within the Federal Government?

Non-Monetary Exchange

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 344-346 and paragraphs 356-360 at http://fasab.gov/pdffiles/sffas-7.pdf provide standards for transfer of assets without reimbursement.

· FASAB Interpretations #1: Reporting on Indian Trust Funds in General Purpose Financial Reports of the Department of Interior and in the Consolidated Financial Statements of the United States Government: An Interpretation of SFFAS No.7 states, “The assets, liabilities and operating transactions of the Indian trust funds are not part of the Department of Interior and should not be included in the balance sheet, statement of net cost, and statement of changes in financial position of the Department or of the United States Government. However, the Department does have a fiduciary responsibility for these funds and is required to report on them in footnotes to the financial statements by SFFAC No. 7” http://www.fasab.gov/interpretations/intprt1.htm.

· FASAB Interpretation # 5 Recognition by Recipient Entities of Receivable Nonexchange Revenue: An Interpretation of SFFAS 7 states, “Entities that receive nonexchange revenue collected on their behalf by another entity should recognize the revenue based on the best available evidence at the time the financial report is prepared”. http://fasab.gov/interprt.html.

B. Federal Agency Guidance

· United States Standard General Ledger at http://www.fms.treas.gov/ussgl/index.html

C. DOI Guidance

· Real Property Financial Management Policy Guide discusses the DOI requirements for real property http://www.doi.gov/pfm/real_property_guide.pdf.

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· DOI Posting Models at http://www.doi.gov/pfm/policy.

Monetary Exchange

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 294-296, http://fasab.gov/pdffiles/sffas-7.pdf provide standards for the sale of assets.

B. Federal Agency Guidance

C. DOI Guidance

· Real Property Financial Management Policy Guide discusses the DOI requirements for real property http://www.doi.gov/pfm/real_property_guide.pdf

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

Business-like Activities

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. #6, Accounting for Property, Plant, and Equipment, paragraphs 24-25, http://fasab.gov/pdffiles/sffas-6.pdf categorize business-like activities as general PP&E.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· The provisions of Monetary Exchange above do not apply to sales or other transactions that occur in the normal operations of a business-like activity (e.g., revolving fund). However, it does apply to transfers of property that are not part of the normal operation of such business-like activities.

2.7 What are the Standards for Donated Assets?

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 258-259, http://fasab.gov/pdffiles/sffas-7.pdf define and provide standards for donated assets.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Real Property Financial Management Policy Guide discusses the DOI requirements for real property http://www.doi.gov/pfm/real_property_guide.pdf.

· An example for DOI: the Bureau of Reclamation (BOR) receives up-front funding for construction projects from the Bonneville Power Administration in lieu of receiving an allocation through the budget process. BOR uses SGL 5750- Expenditure Financing Sources – Transfer-In.

2.8 What is the Procedure for Assets Held by Award Recipients?

A. Generally Accepted Accounting Principles (GAAP)

B. Federal Agency Guidance

· Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard G10, Grants and Cooperative Agreements, states that the recipient must use the property in accordance with the terms and conditions of the assistance agreement. G10 also states, “The award recipients are generally required to return to the federal government … property or facilities purchased or otherwise made available under the conditions of the awards (or the appropriate federal share, relative to the disposition or sale of property acquired with federal funds), unless legal title thereto is vested unconditionally in the recipient by the terms of the award”.

G-10 states, “When title to assets acquired by award recipients vests in the government, appropriate property records shall be established, and the capital assets should be included in the financial statements of the federal agency that has the title. Such assets shall be recorded at their cost to the award recipient, and the agency ’s Invested Capital account shall be increased by a like amount. The agency shall follow its normal depreciation policy”. http://www.gao.gov.

C. DOI Guidance

· Real Property Financial Management Policy Guide discusses the DOI requirements for real property http://www.doi.gov/pfm/real_property_guide.pdf.

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· DOI Accounting Handbook, Chapter 6.2.

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 3. LIABILITIES AND EQUITY OF THE U.S. GOVERNMENT

3.1 What is the Purpose of this Chapter?

This chapter identifies accounting standards to measure and recognize liabilities in general purpose financial reports, which are issued for users both internal and external to the Department of Interior (DOI). Liabilities include both liabilities covered by budgetary resources and liabilities that are not covered by budgetary resources. This chapter also identifies accounting standards for measuring and reporting equity of the U.S. government. Equity includes cumulative results, capital stock, invested capital, unexpended appropriations, and related accounts which represent ownership of the government by its own agencies or third parties.

This chapter defines the points at which liabilities associated with different types of events and transactions are recognized. Recognition means recording a dollar amount in the general ledger and reporting that amount on the face of the financial statements.

3.2 What are the Authoritative Sources?

The policies and procedures in this chapter are issued pursuant to the following guidelines:

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, http://www.fasab.gov/pdffiles/sffas-1.pdf

· SFFAS No. 2, Accounting for Direct Loans and Loan Guarantees, http://www.fasab.gov/pdffiles/sffas-2.pdf

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, http://fasab.gov/pdffiles/sffas-5.pdf

· SFFAS No. 12, Recognition of Contingent Liabilities from Litigation, http://fasab.gov/pdffiles/sffasno5.pdf

· SFFAS No. 18, Amendments to Accounting Standards for Direct Loans and Loan Guarantees, http://fasab.gov/pdffiles/sffas18.pdf

· SFFAS No. 19, Technical Amendments to Accounting Standards for Direct Loans and Loan Guarantees, http://fasab.gov/pdffiles/sffas-19.pdf

· FASAB Interpretation of Federal Financial Accounting Standards Interpretation (IFFAS) No. 2 “Accounting for Judgment Fund Transactions” http://www.fasab.gov/interprt.html.

· FASAB’s IFFAS No. 3 “Measurement Date for Pension and Retirement Health Care Liabilities.” http://www.fasab.gov/interprt.html

· FASAB’s IFFAS No. 4 “Accounting for Pension Payments in Excess of Pension Expense.” http://www.fasab.gov/interprt.html

· Accounting and Auditing Policy Committee (AAPC) Federal Financial Accounting and Auditing Technical Release No. 1: Audit Legal Representation Letter Guidance http://www.fasab.gov/aapc/technicl.html.

· AAPC Federal Financial Accounting and Auditing Technical Release No. 2: Determining Probable and Reasonably Estimable for Environmental Liabilities in the Federal Government http://www.fasab.gov/aapc/technicl.html.

· (AAPC) Federal Financial Accounting and Auditing Technical Release No. 3: Federal Accounting Standards Advisory Board Auditing Estimates for Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Amendments to Technical Release 3: Preparing and Auditing Direct Loan and Loan Guarantee Subsidies under the Federal Credit Reform Act Federal Financial Accounting and Auditing Technical Release 3 http://www.fasab.gov/aapc/technicl.html.

· OMB Bulletin No. 01-09, "Form and Content of Agency Financial Statements;" http://www.whitehouse.gov/omb/bulletins/b01-09.html

· GAO publication Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, http://www.gao.gov

3.3 What are Liabilities and How are they Recognized?

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government http://fasab.gov/pdffiles/sffas-5.pdf,

Ø Paragraph 19 defines a liability

Ø Paragraphs 20-32 define and give examples of events, transactions, exchange and non-exchange transactions, government-related events and government-acknowledged events

Ø Paragraphs 33-34 discuss probable future outflow or other sacrifice of resources and measurability.

· SFFAS No. 12, Recognition of Contingent Liabilities from Litigation, paragraphs 10-11 amend SFFAS No. 5. SFFAS No. 12 provides an exception to the contingent liability standard for recognizing loss contingencies on matters of pending or threatened litigation and unasserted claims http://fasab.gov/pdffiles/sffasno5.pdf.

· FASAB Interpretation # 2: Accounting for Treasury Judgment Fund Transactions addresses (1) how Federal entities should report the costs and liabilities arising from claims to be paid by the Treasury Judgment Fund and (2) how the Judgment Fund should account for the amounts that it is required to pay on behalf of Federal entities. http://www.fasab.gov/interpretations/intprt2.htm.

· FASAB Interpretation # 3: Measurement Date for Pension and Retirement Health Care Liabilities http://www.fasab.gov/interpretations/intprt3.htm.

· Interpretation # 4: Accounting for Pension Payments in Excess of Pension Expense gives further interpretation of SFFAS No.5 http://fasab.gov/interpretations/intprt4.htm.

B. Federal Agency Guidance

· Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard C30 Compensated Absences http://www.gao.gov.

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapters 4 and 5, Availability of Appropriations http://www.gao.gov (Legal Products).

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapter 6, Availability of Appropriations http://www.gao.gov.

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapter 7, Obligation of Appropriations http://www.gao.gov.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

3.4 What are the Requirements for the Ledgers?

Bureaus/Offices must maintain sufficiently detailed general ledger and/or subsidiary ledger accounts to provide the categories of liabilities needed for reports. Review, verify, and document reviews of liability accounts and undelivered orders at least quarterly in order to certify obligations at yearend. The liability includes amounts due from the federal entity to pay for benefits, goods, or services provided under the terms of the program, as of the federal entity’s reporting date, whether or not such amounts have been reported to the federal entity. This means that unreported amounts must be estimated, accrued, and reported on the financial statements and other general-purpose financial reports, Chapter 7, Accrual Accounting, of this Handbook.

3.5 What are the Specific Accounting Standards?

3.5.1 Accounts Payable, Interest Payable, and Other Current Liabilities

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 1, Accounting for Selected Assets and Liabilities, paragraphs 74–80, http://www.fasab.gov/pdffiles/sffas-1.pdf provide the accounting standards for accounts payable, interest payable, and other current liabilities.

B. Federal Agency Guidance

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapters 4 and 5, Availability of Appropriations http://www.gao.gov (Legal Products).

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapter 6, Availability of Appropriations http://www.gao.gov.

· Principles of Federal Appropriation Law, Second Edition, Vol. 1, Chapter 7, Obligation of Appropriations http://www.gao.gov.

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

3.5.2 Capital Leases

Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 43-46, http://fasab.gov/pdffiles/sffas-5.pdf provide the standards for capital leases.

FASAB Interpretation # 2: Accounting for Treasury Judgment Fund Transactions addresses (1) how Federal entities should report the costs and liabilities arising from claims to be paid by the Treasury Judgment Fund and (2) how the Judgment Fund should account for the amounts that it is required to pay on behalf of Federal entities. http://www.fasab.gov/interpretations/intprt2.htm.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Cash Management Handbook www.doi.gov/pfm/policy.html.

3.5.3 Federal Debt and Related Interest Cost

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 47-55, http://fasab.gov/pdffiles/sffas-5.pdf provide the standards for federal debt and related interest cost.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Cash Management Handbook www.doi.gov/pfm/policy.html.

3.5.4 Pensions, Other Retirement Benefits, and Other Post-Employment Benefits

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 56-96, http://fasab.gov/pdffiles/sffas-5.pdf provide the standards for pensions, other retirement benefits, and other post-employment benefits. To help employer entities compute their pension liability, the Office of Personnel Management will provide relevant cost factors and methodologies to agencies annually through the Department.

· FASAB Interpretation # 3: Measurement Date for Pension and Retirement Health Care Liabilities http://www.fasab.gov/interpretations/intprt3.htm

FASAB Interpretation # 4: Accounting for Pension Payments in Excess of Pension Expense gives further interpretation of SFFAS No.5 http://fasab.gov/interpretations/intprt4.htm.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

3.5.5 Insurance and Guarantees

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 97-121, http://fasab.gov/pdffiles/sffas-5.pdf provide the standards for the insurance and guarantee program.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

3.5.6 Exchange and Nonexchange Transactions

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 126-133, http://fasab.gov/pdffiles/sffas-5.pdf provide the standards for exchange and nonexchange transactions.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

3.5.7 Environmental Contingent Liability

A. Generally Accepted Accounting Principles (GAAP)

SFFAS No. 5, Accounting for Liabilities of the Federal Government http://fasab.gov/pdffiles/sffas-5.pdf
SFFAS No. 6, Accounting for Property, Plant, and Equipment http://fasab.gov/pdffiles/sffas-6.pdf
SFFAS No.12, Recognition of Contingent Liabilities Arising from Litigation: An Amendment of SFFAS No. 5, Accounting for Liabilities of the Federal Government http://fasab.gov/pdffiles/sffasno5.pdf
Accounting and Auditing Policy Committee (AAPC) Federal Financial Accounting and Auditing Technical Release No. 2: Determining Probable and Reasonably Estimable for Environmental Liabilities in the Federal Government http://www.fasab.gov/aapc/technicl.html

B. Federal Agency Guidance

OMB Bulletin No. 01-09, "Form and Content of Agency Financial Statements;" http://www.whitehouse.gov/omb/bulletins/b01-09.html

C. DOI Guidance

· Draft Environmental Contingent Liability Handbook, at www.doi.gov/pfm/ecl.htm.

3.6 How are Compensated Absences Accrued?

A. Generally Accepted Accounting Principles (GAAP)

· Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, Standard C30 Compensated Absences, http://www.gao.gov

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

3.7 What are Contingencies?

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 5, Accounting for Liabilities of the Federal Government, paragraphs 35-42, http://fasab.gov/pdffiles/sffas-5.pdf, define a contingency, a loss contingency, criteria for recognition of a contingent liability, and criteria for disclosure of a contingent liability.

· AAPC Federal Financial Accounting and Auditing Technical Release No. 1: Audit Legal Representation Letter Guidance http://www.fasab.gov/aapc/technicl.html.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

3.8 What is Equity of the U.S. Government?

The nature of proprietary accounting for a federal agency closely resembles that of a private sector firm. As with the private sector firm, assets equal liabilities plus capital. However, “capital” in federal accounting is called “Equity of the U.S. Government.” Therefore:

Assets = Liabilities + Equity of the U.S. Government

Types of equity accounted for by DOI include unexpended financing sources, investments, and net results of operations.

On the Balance Sheet, all equity accounts which make up the total DOI “Equity of the U.S. Government are presented in the ‘Net Position’ sections ”. SFFAC 2 – Entity and Display, paragraph 84 “Net Position”, http://www.fasab.gov/pdffiles/sffac-2.pdf defines net position.

3.9 What Equity Accounts Does the Department of Interior Use?

The following equity accounts are used by DOI and are presented as subcomponents of “Net Position” on the balance sheet. See also Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html.

· Unexpended appropriations – “Unexpended Appropriations-Cumulative” (SGL 3100) represents equity from an appropriation authorized but for which goods and services to be funded by the appropriation have not been ordered or received. This account represents the amount of unexpended appropriations after fiscal yearend closing. The normal balance is a credit. The balance in the account remains the same during the fiscal year. Activity to increase or decrease unexpended appropriations is reflected in other SGL accounts in the 3100 series. At yearend, the nominal SGL accounts in the 3100 series are closed to this SGL account. During the fiscal year, the net of debit and credit balances in the 3100 series accounts reflects the total remaining balance of unused appropriations. The SGL is only used for appropriations from the general fund and not from special or available funds. See the Financial Statement Preparation Guidance, Chapter 7 at www.doi.gov/pfm/finstate.html

· Cumulative Results of Operations – “Cumulative Results of Operations” (SGL 3310) is the net difference since the inception of the activity between expenses and losses and financing sources including appropriations, revenues, and gains. The normal balance is a credit. This SGL amount should not change during the year, but will change at yearend post closing. The U.S. Government Standard General Ledger Accounts and Descriptions Supplement, Section II http://fms.treas.gov/ussgl/tfm_releases/effective04/sec2.doc identifies the normal balances for all SGL accounts.

Ø expenses and losses – represent consumption of goods and services on an accrual basis and losses from the disposal of assets. Activity in expenses and losses is reflected in SGL accounts in the 6000 and 7200 series. Because expenses and losses decrease equity, these accounts normally have debit balances.

Ø appropriations, revenues, and gains – include appropriations used to fund agency operations for which goods and services have been received; earnings from provision of goods and services to other agencies on an accrual basis; and gains from the disposal of assets.

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 4. REVENUES AND OTHER FINANCING SOURCES

4.1 What is the Purpose of this Chapter?

The purpose of this chapter is to define and provide the accounting standards for revenue and other financing sources. SFFAS No.7, Accounting for Revenue and Other Financing Sources, paragraphs 30-32, http://fasab.gov/pdffiles/sffas-7.pdf define revenue and other financing sources. SFFAS No. 7, paragraph 30 states, “Revenue comes from two sources: exchange transactions and nonexchange transactions.”

4.2 What are the Authoritative Sources?

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources http://fasab.gov/pdffiles/sffas-7.pdf

· SFFAS No. 7, Implementation Guide, http://fasab.gov/pdffiles/impguid7.pdf

· SFFAS No. 13, Deferral of Paragraph 65.2 – Material Revenue – Related Transactions, http://fasab.gov/pdffiles/sffasno7.pdf

· SFFAS No. 20, Elimination of Certain Disclosures, http://fasab.gov/pdffiles/stdedition7.pdf

· FASAB Interpretations # 1: Reporting on Indian Trust Funds in General Purpose Financial Reports of the Department of Interior and in the Consolidated financial Statements of the United States Government: An Interpretation of SFFAS No. 7 http://www.fasab.gov/interprt.html

· FASAB Interpretation # 5: Recognition by Recipient Entities of Receivable Non exchange Revenue: An Interpretation of SFFAS 7. http://www.fasab.gov/interprt.html

· Technical Bulletin 2002-1, Assigning to Component Entities Costs and Liabilities that Result from Legal Claims Against the Federal Government http://www.fasab.gov/tchbl.html.

· Technical Bulletin 2002-2, Disclosures Required by Paragraph 79(g) of SFFAS 7 http://www.fasab.gov/tchbl.html.

· OMB Bulletin No. 01-09, "Form and Content of Agency Financial Statements;" http://www.whitehouse.gov/omb/bulletins/b01-09.html

4.3 What are the Specific Accounting Standards?

4.3.1 Exchange Revenue

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 33-47, http://fasab.gov/pdffiles/sffas-7.pdf define exchange revenue; provide the standards for recognition and measurement of exchange revenue, and disclosures and other accompanying information.

B. Federal Agency Guidance

The United States Standard General Ledger at http://www.fms.treas.gov/ussgl/index.html
JFMIP Revenue System Requirements http://www.jfmip.gov/jfmip/docs.htm

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· DOI Accounting Models at http://www.doi.gov/pfm/policy.

4.3.2 Nonexchange Revenue

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 48-69.4, http://fasab.gov/pdffiles/sffas-7.pdf define nonexchange revenue; provide the general standard, taxes and duties standards, fines and penalties standards, donations standards, other nonexchange revenue; and disclosures, supplementary information, and other accompanying information.

· FASAB Interpretation # 5: Recognition by Recipient Entities of Receivable Non exchange Revenue: An Interpretation of SFFAS 7. http://www.fasab.gov/interprt.html

B. Federal Agency Guidance

The United States Standard General Ledger at http://www.fms.treas.gov/ussgl/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

· DOI Accounting Models at http://www.doi.gov/pfm/policy.

4.3.3 Other Financing Sources

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 70-75, http://fasab.gov/pdffiles/sffas-7.pdf define other financing sources; provide standards for recognition and measurement of other financing sources, financing imputed for cost subsidies, and transfers of assets. Bureaus/Offices must adhere to the legislative requirements when operations are financed from Special Receipt Funds or Available Receipt Funds. Refer to the Treasury and DOI posting models to obtain the appropriate accounting entries.

B. Federal Agency Guidance

The United States Standard General Ledger at http://www.fms.treas.gov/ussgl/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

4.3.4 Other Financing Sources–Prior Period Adjustments

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraph 76 http://fasab.gov/pdffiles/sffas-7.pdf provides the standards for prior period adjustments.

· SFFAS No.21, Reporting Corrections of Errors and Changes in Accounting Principles, http://fasab.gov/pdffiles/sffas-21.pdf amends SFFAS No. 7.

B. Federal Agency Guidance

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

4.3.5 Budgetary Information

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 77-82, http://fasab.gov/pdffiles/sffas-7.pdf provide the standards for budgetary information.

· SFFAS No.22, Change in Certain Requirements for Reconciling Obligations and Net Cost of Operations, http://fasab.gov/pdffiles/sffas-22.pdf amends SFFAS No. 7.

B. Federal Agency Guidance

· OMB Circular A-11, "Preparation, Submission, and Execution of the Budget" http://www.whitehouse.gov/omb/circulars/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

4.3.6 Accountability for Dedicated Collections

A. Generally Accepted Accounting Principles (GAAP)

· SFFAS No. 7, Accounting for Revenue and Other Financing Sources, paragraphs 83-87, http://fasab.gov/pdffiles/sffas-7.pdf provide the standards for accountability for dedicated collections.

B. Federal Agency Guidance

· Treasury Financial Manual Vol. I, Part 2, Chapter 1500 http://www.fms.treas.gov/tfm/vol1/index.html

C. DOI Guidance

· Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html

· Credit and Debt Management Handbook www.doi.gov/pfm/policy.html.

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 5. FINANCIAL AND MANAGEMENT ACCOUNTING REPORTS

5.1 What is the Purpose of this Chapter?

This chapter provides general information regarding Department of Interior (DOI) financial reporting requirements. The reports described herein are designed to meet the institutional and programmatic management needs of Headquarters, Bureaus/Offices. Federal financial reporting consists of general purpose and management accounting reports.

5.2 What are the Authoritative Sources?

The guidance and procedures in this chapter are issued pursuant to the following laws, regulations, and guidelines:

· Chief Financial Officers Act of 1990, 31 U.S.C. Sec. 3512, 3515 (Public Law 101-576)

· Government Performance and Results Act of 1993

· Government Management Reform Act of 1994

· Federal Financial Management Improvement Act of 1996 (FFMIA) (P.L. 104-208)

· Federal Accounting Standards Advisory Board (FASAB) Statements of Federal Financial Accounting Standards (SFFAS), Interpretations, Technical Bulletins, Technical Releases, and Concepts at: http://www.fasab.gov

· OMB Circulars and Bulletins at http://www.whitehouse.gov/omb

Ø OMB Circular A-11, "Preparation, Submission, and Execution of the Budget"

Ø OMB Circular A-127, "Financial Management Systems" and Transmittal Memorandum No. 2

Ø OMB Circular A-130, Transmittal Memorandum No. 4, Management of Federal Information Resources

Ø OMB Circular A-134, “Financial Accounting Principles and Standards”

Ø OMB Bulletin 01-09, “Form and Content of Agency Financial Statements”

Ø OMB Bulletin 01-02, "Audit Requirements for Federal Financial Statements"

· GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 2, Appendix 1 – Most of the standards contained in this appendix have been superseded by standards issued by FASAB. Standards not yet superseded are listed in the GAO publication Accounting Principles, Standards, and Requirements - Title 2 Standards not Superseded by FASAB Issuances, GAO-02-248G, November 2001 at http://www.gao.gov.

· Treasury Financial Manual, Volume I Chapter 2-4000, Federal Agencies’, Centralized Trial-Balance System (FACTS) http://www.fms.treas.gov/tfm/index.html.

· DOI Handbooks: Handbooks that can be accessed at www.doi.gov/pfm/policy.html

5.3 What are General-Purpose Financial and Management Accounting Reports?

General-purpose financial reports include internal management reports and external management reports. The objective of internal management reporting is to supply management with clear, concise, and useful budget execution reports and accounting data. External management reports provide financial management information to users outside of the Department. The objective of external financial reporting is to comply with the reporting requirements of central agencies.

General-purpose financial reports should provide the following information:

· sources and uses of budgetary resources

· operations and the related resources

· government's assets

· government's liabilities and financial responsibilities

· concerns with the future

· disclosure of the levels of financial controls

Management accounting reports shall provide a means of comparing plans to performance, and for comparing similar operations from period-to-period and between organizations. Analyses of variances are integral to reporting results to operating and program managers and to the Chief Financial Officer (CFO).

5.4 Who is Responsible for Financial Reporting?

The Bureau heads and CFOs are responsible for ensuring that all financial information reported by their Bureaus/Offices meets the guidance of this chapter. The DOI CFO is responsible for ensuring that all financial information reported by the Office of Financial Management (PFM) or another office within the Office of the Secretary meets the guidance of this chapter. The DOI CFO and Bureau CFOs should delegate authority and responsibility as necessary to ensure compliance with this guidance without imposing an administrative burden on offices responsible for reporting. However, the DOI CFO and Bureau CFOs may not delegate responsibility for overall compliance with this guidance.

5.5 What are the Principles of Financial Reporting?

· A comprehensive financial reporting system – This entails various kinds of reports, which are an essential feature of the financial management system. These bring together financial and quantitative factors which can reveal significant data needed by management for funding; planning; controlling; and evaluating, in financial terms, operations and progress.

· Report Preparation:

Ø Include all pertinent financial transactions for the period covered and disclose all essential facts that have a direct bearing on financial condition and operations;

Ø Prepare key reports timely to meet the needs for management decisions at all levels;

Ø Prepare and issue reports to comply with legal requirements;

Ø Develop report data, financial or otherwise, directly from accounting records (ledgers, accounts, files, etc.) and have adequate accounting support;

Ø Report data on a consistent basis from one period to another; if deviations are necessary, justify the effect on financial condition and operations and document the deviation;

Ø Prepare reports, statements and supporting schedules, to the extent practicable and permissible by law or regulation, in layman's terminology which is readily understood and meaningful to those who utilize the reports; and

Ø Use reports developed at the Departmental level, to the extent possible, to form the basis for official external reports, budget estimates, and other financial data.

· Verification

Ø Complete reconciliations and verifications as prescribed in Chapter 6.1.2 of this Handbook to ensure that reports are correct, valid, and in agreement with accounting records.

Ø Establish controls for all reports and reconcile these reports with applicable general ledger control accounts. This is necessary whether the source data is recorded by manual or automated means.

Ø In addition to the verification and reconciliation requirements prescribed above, Bureaus/Offices shall take action to ensure:

§ submission of legible copies of the reports and statements;

§ legible correction of errors on all copies of the reports

§ clear identification of all adjustments or data applicable to prior periods;

§ verification for completeness, including page numbers, inclusion of all pages, complete and proper headings, and proper labels;

§ verification of the printout or typing of the final report;

§ verification of addressees and addresses for transmitting reports; and

§ dated submissions and supporting papers.

· Compliance with Due Dates – Individual report instructions will specify a "due date." Usually, the "due date" is expressed in terms of a specific number of working days after the close of the time period covered by the report. For instance, when a due date of "9 working days after the end of the quarter" is prescribed, forward the required report to reach the addressee no later than the close of business (COB) on the ninth working day of the subsequent quarter. In some instances, individual report instructions will prescribe a "due date" on a particular calendar day of a month. In these instances, the required report shall reach the addressee by the COB of the prescribed calendar day. Unless there are instructions otherwise, due dates that fall on Saturday are due on the preceding Friday; due dates that fall on Sunday are due on the following Monday.

5.6 What are the Requirements for Financial Statements?

The CFO Act of 1990 and the Government Management Reform Act of 1994 require audited financial statements for all activities of the Department. The Director of OMB prescribes the form and content of financial statements to be prepared under these Acts in OMB Bulletin 01-09, “Form and Content of Agency Financial Statements” at http://www.whitehouse.gov/omb. DOI guidance for preparing financial statements is contained in the Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html. See also Statement of Federal Financial Accounting Concepts (SFFAC) SFFAC 1 – Objectives of Federal Financial Reporting, SFFAC 2 – Entity and Display, SFFAC 3 – Management’s Discussion and Analysis – Concepts, SFFAC 4 – Intended Audience and Qualitative Characteristics for the Consolidated Financial Statement of the United States Government http://www.fasab.gov/concepts.html.

· Fairness of Presentation – Provide full disclosure of financial operations and financial position in accordance with accounting principles and standards specified under the hierarchy of authority in Federal Generally Accepted Accounting Principles (GAAP) Hierarchy at http://www.fasab.gov/accepted.html.

Full disclosure carries with it the burden of reporting, as necessary, unsatisfactory conditions and violations of statutory limitations. Full disclosure implies that financial statements shall not be adjusted arbitrarily or in such a manner as to eliminate such conditions or violations. Financial statements shall fully disclose any alternate accounting basis for the preparation of statements that are not fully in accordance with the principles and standards of the FASAB or this Handbook.

All financial reports must identify their purpose and present logical data consistent with that purpose. If the report classifications do not provide the means of disclosing significant factors affecting the financial data, append proper footnotes and references to the report. These explanations and interpretations should be expressed as simply as possible to help report users understand the information in its proper context.

Prepare all financial reports on a consistent basis over time and from period to period. Once an accounting principle or reporting concept is adopted, it should be used for all similar transactions and events unless there is good cause to change. Where significant changes are made in accounting classifications or other concepts underlying a financial report that significantly impairs comparability; disclose the nature, reason, and effect of the change until comparability is obtained. Identify adjustments separately, but adjustments will be reported on the financial statements as cumulative with final numbers.

Financial reports should be reliable, verifiable, and free from bias. To be reliable, financial reports should be comprehensive. Nothing material should be omitted from the report nor should anything be included that would likely cause the information to mislead the intended report user.

Financial and operational reports, compiled on a monthly basis, shall include both current and cumulative transactions recorded on a timely basis. See the Financial Statement Preparation Guidance, Chapter 5, Section 11 Restatements for prior period adjustments at www.doi.gov/pfm/finstate.html. Use SGL 740* to record prior period adjustments. Bureaus/Offices should coordinate with PFM in the event a significant prior period adjustment becomes necessary. Bureaus/Offices should periodically review SGL 740* balances to determine if prior period adjustments are material and if they will require a restatement of prior year statements in the annual report. Set forth adjustments and corrections separately in the statements in such a manner that their financial significance can be readily determined.

· Accuracy – Define financial data by the DOI Posting Models http://www.doi.gov/pfm/policy. Prepare financial reports directly from general ledger accounts, or from records under general ledger control and reconciliation. System design and procedures shall ensure that all financial transactions pertaining to an accounting period are accounted for, either by direct processing into the accounting system, or by identification and provision of a reasonable estimate if the transaction cannot be received in time for direct processing. Chapter 7 of this Handbook discusses developing and documenting estimates. To ensure accuracy and completeness of reports, closeout procedures shall provide a review of accounts before final closing of the books for the accounting period.

Procedures must state that a professional accountant will supervise all accounting work. Such procedures may provide for day-to-day processing controls, proof of batch listings, and journals of original entry. Assign approval of closeout procedures, journal vouchers, general ledger reconciliation and corrections, and formal statements as a responsibility of professional accountants.

One of the most important functions of a finance office is to ensure the accuracy of the financial statements. Steps that need to be taken to increase the likelihood of accurate numbers on financial statements include:

Ø Ensure that the financial statements are drawn from the information contained in the system;

Ø Require that adequate work papers and documentation exist to support the flow of numbers from the system to the financial statements;

Ø Document all adjustments to amounts derived from the accounting system;

Ø Reconcile internal records timely with data from outside sources, such as reports from the Department of the Treasury;

Ø Review the numbers for reasonableness, including a comparison against prior year amounts and an explanation of variances as needed; and

Ø Disclose any uncertainty regarding the reliability of the numbers and the reasons thereof in the notes to the financial statements.

· Timeliness – Prepare official financial accounting reports from financial accounting systems or subsystems as directed by the CFO in accordance with due dates established by the Department. Such financial reporting system(s) must be able to produce reports timely enough to meet the mandatory internal and external reporting deadlines. Provide financial data for management accounting reports by the DOI Key Milestones at http://www.doi.gov/pfm/finstate.html. Include financial transactions issued or approved by management through the last workday of the reporting period in the reports.

Timely financial accounting information is especially critical to the successful preparation of the reporting entity’s financial statements. A major factor in obtaining an unqualified audit opinion on the Department’s financial statements is ensuring that bureau audits stay on time. Any Bureau/Office audit that falls behind risks the possibility of a scope limitation, and subsequent disclaimer of an opinion by the auditors. Since the preparation of the Department-wide consolidated financial statement and subsequent audit opinion relies on the cumulative results of the individual Bureau/Office audits, any one Bureau/Office that falls behind will hold up the whole Department and may adversely affect the Department's audit opinion.

· Comparability – The financial statements are to include consolidated, comparative financial data from the immediate prior year unless a differing opinion has been issued by PFM. Prior year data must be reported in a format consistent with the current year's data. See the Financial Statement Preparation Guidance, at www.doi.gov/pfm/finstate.html for current requirements and formatting.

5.7 What Reports are Required by External Agencies?

Departmental accounting system(s) shall have the capability of producing financial and budgetary reports, and supporting schedules, as required by OMB and Treasury. The Joint Financial Management Improvement Program (JFMIP)“Core Financial Requirements” discusses core financial system requirements for financial systems http://www.jfmip.gov/jfmip/systemrequirements.htm. Refer to Treasury Financial Manual, Volume 1, Part 2 at www.fms.treas.gov/tfm for Treasury reports and

www.whitehouse.gov/omb/circulars/index.html for OMB reports.

In addition to the formal financial statements and budget reports, other external financial reports required are listed below:

EXTERNAL FINANCIAL REPORTS

FORM NO.	FORM TITLE	REQUIRED REPORT REFERENCE	FREQUENCY
Exhibit 140	Report on Unvouchered Expenditures	A-11, Section 140	Annual
Exhibit 52	Report on Resources for Financial Management Activities	A-11, Section 52	Annual
Exhibit 53	Agency IT Investment Portfolio	A-11, Section 53	Annual
SF-133	Report on Budget Execution and Budgetary Resources	Prepared from FACTS II information	Quarterly
FACTS II	Treasury’s Federal Agencies’ Centralized Trial-balance System II	http://www.fms.treas.gov/factsii/index.html	Quarterly
2108	Yearend Closing Statement	Prepared from FACTS II information	Annually
SF-224	Statement of Transactions	http://www.fms.treas.gov/tfm/vol1/a%2D02%2D04.html	Monthly
Biennial review of User Charges		CFO Act of 1990 P.L. 101-576 OMB Circular A-25	Biennially
International Transactions		Department of Commerce - Directive #19	Quarterly
Annual Report of Quarters Income and Expense
Ex Order 12250	Contributions to Federally Conducted and Federally Assisted Activities	Ex Order 12250 goes thru Civil rights group and then to the department	Annually
Credit Reform Loan Balance Confirmation Report	Form is e-mailed from BPD “Balance Confirmations”	Bureau of Public Debt, The Department of the Treasury
Submit all reports using the Debt Management Information System (DMIS)	Treasury Report on Receivables (TROR)	Refer to I TFM 2-4100 for instructions on preparing the TROR http://www.fms.treas.gov/debt/dmrpts.html http://www.fms.treas.gov/debt/trorworkbk.html.	Quarterly

5.8 What Internal Reports are Required?

The Department’s financial reporting goals are to achieve and maintain unqualified audit opinions for departmental and Bureau/Office financial statements, to strengthen financial controls, and to ensure that financial data produced for management decision-making is reliable, verifiable, and consistent with the annual audited financial statements. PFM’s website at www.doi.gov/pfm/finstate.html includes key milestones for quarterly and yearend reports; financial statement checklists for CFO/Bureau Directors and Finance Officers, and Program Managers Guide to Financial Statement Audits. This guidance is provided to standardize Bureau/Office reports, provide a checklist for Bureau/Offices to uniformly review reports, establish reporting dates, and establish responsibilities for the audit process.

· Integrated Financial Performance Metrics – This report implements the integrated financial performance metrics necessary for Office of Management and Budget (OMB), Treasury, and internal reporting requirements. See http://www.doi.gov/pfm/metrics.html for the report format. (under construction). The current instructions are in FAM 2003-015 dated July 1, 2003. The report provides the indicators, measures, objectives, data sources, PFM staff contacts, and reporting frequency (includes due dates) by functional area. Refer to the website referenced above for current format requirements. The Monthly Debt Management Reporting requirements were rescinded as of fiscal year 2004. Refer to the Departmental Credit and Debit Management Handbook for debt management guidance. (EDITORIAL NOTE: Link to this Handbook)

The measures were chosen to demonstrate whether Bureau/Office finance operations are “healthy”; if not, the measures will indicate which areas require closer management attention. The performance measures will help ensure compliance with financial-related laws and regulations.

5.9 How Do Bureaus/Offices Measure Successful Reporting?

The Department's financial management systems and the reports that they generate must serve Department decision-makers and managers at various levels. Individuals from all disciplines within the Department must work together to achieve successful reporting. To achieve this goal, an active partnership must exist among Bureau/Office headquarters and all levels of Bureau/Office management. The Bureau/Office heads are responsible to assure that all the necessary individuals are involved in the process. Managers in each of the responsible functions must be accountable and committed. Such information should support:

· Informed program and resource decisions--this requires information to support the budget and management decision process, both within the Department and at the executive and Congressional level. Ongoing information relating to the cost of producing products and services should allow managers to better control costs; make informed program decisions and necessary adjustments during the course of a year; and to avoid “surprises” at yearend. DOI is integrating cost accounting with budgetary accounting through Activity Based Costing (ABC). Refer to http://www.doiu.nbc.gov/abc/ for information on ABC.

· Compliance with law, policy requirements, and budget and management decisions—this requires the establishment of controls and the tracking of spending against requirements. The availability of historical product and service cost information, consistently applied, should serve to improve the quality and reliability of agency estimates used in preparing budgets.

· Efficient, effective program delivery--this requires reporting on service efforts, accomplishments, and costs. During the 1990s, several laws were enacted which shifted the focus of government decision making and accountability away from a preoccupation with the activities that are undertaken to a focus on the results of those activities.

· Proper stewardship over Federal resources--this requires reporting on management's accountability for resources, as well as their cost and service potential.

· Protection from future liabilities resulting from current decisions and events--this requires information on such things as loan guarantees, insurance exposures, pension commitments, and environmental clean-up decisions.

· Meeting external reporting requirements--this requires Bureau/Office budget formulation and execution presentation, as well as financial statements describing the financial position, results of operations, cash flows, and reconciliation to budget reports.

· Regular review of reports to keep abreast of management’s ever changing information requirements--Perform reviews, as needed, to determine if current reports are still needed, or if revisions are required to meet the changing needs of program managers. Provide new reports as needed to enhance or maintain sound decision-making. Additional changes in budget or program classifications may be necessary during this review.

DEPARTMENT OF THE INTERIOR

ACCOUNTING HANDBOOK

CHAPTER 6. GENERAL ACCOUNTING

6.0 What is the Purpose of this Chapter?

This Chapter includes general ledger accounting, grants and cooperative agreement accounting, gifts and donations, and cost recovery/user charges. The provisions of this chapter apply to all transactions affecting the Department of Interior’s (DOI) assets, liabilities, investments, revenues, and expenses.

6.1 General Ledger Accounting

6.1.1 What are the Authoritative Sources?

· GAO Policy and Procedures Manual for Guidance of Federal Agencies http://www.gao.gov.

· Treasury Financial Manual, Volume I http://www.fms.treas.gov/tfm/index.html.

· OMB Memorandum M-03-10, “Business Rules for Intergovernmental Transactions,” at http://www.whitehouse.gov/omb/memoranda/m03-01.html

6.1.2 What are the Department of Interior’s Accounting Control Activities for General Ledger Accounting?

The following accounting control activities are prescribed for Bureau/Office accounting and subsidiary accounting systems:

· Documentation

Ø Fully document all transactions, processing procedures, and systems of administrative controls, and other internal controls (e.g., objectives, techniques) so that a clear audit trail is established.

Ø Establish controls to assure that financial transaction documents are received and processed in a timely manner. Properly classify documents. Dispose in accordance with records management standards.

Ø Include internal control requirements in directives, policies, manuals, plans, flowcharts, and desk procedures.

· Recording Transactions and Events – Use the journal entry process for recording financial transactions in appropriate general ledger accounts. A transaction recorded in an accounting journal must consist of two or more journal entry lines where the debit and credit totals balance. Each journal entry line must identify specific transaction information.

Ø Promptly and accurately record and classify transactions and other significant events in the proper account, in the proper amount, and in the proper period.

Ø Maintain an approved system of general ledger and subsidiary accounts for assets, liabilities, net worth, revenues, costs, budgetary accounts, and memo accounts (8000-9000 series of accounts).

Ø Use system controls to automatically record transactions in the proper accounts, as well as to prevent billings in excess of customer agreement amounts and in excess of expenses incurred.

Ø Provide periodic inspections by a second individual to ensure transactions are properly recorded.

· Execution of Transactions and Events

Ø Only execute transactions and other significant events that are authorized by persons acting within the scope of their authority.

Ø Clearly communicate authority to managers and employees and include the specific terms under which the authority exists.

Ø Perform a systematic, ongoing administrative review of disbursement transactions to ensure proper certification of vouchers and disbursement of Government funds. May employ statistical sampling in the administrative review process.

· Reconciliation of Accounts

Ø Proper reconciliation of accounts shall consist of identification of differences between general ledger balances and subsidiary ledgers. The reconciliation must include the timely processing (preferably in the following month) of the identified items constituting the difference between controlling accounts and the detail. Promptly, bring accounting records into agreement with the results of audits or physical inventories when they are taken. Investigate differences to determine the causes and implement procedures to prevent recurrence of errors and, if applicable, effect recoveries.

Ø Reconcile General Ledger accounts to subsidiary ledgers and source documents as frequently as possible, but no less frequently than prescribed by the following schedule:

General Ledger Account Frequency

Cash Monthly

Imprest Funds Monthly

Advances Monthly

Accounts Receivable Monthly

Deposit Accounts Monthly

Suspense Accounts Monthly

Inventories Monthly (Bring into balance after physical inventory)

Fixed Assets Annually

Other Assets Annually

Undelivered Orders Quarterly

Accounts Payable Monthly

Other Liabilities Quarterly

Investments Monthly

Budgetary to Proprietary Monthly

Accounts

Statement of Financing Monthly

To other Statements

Interim SF-133, Reports Quarterly

On Budget Execution and

Budgetary Resources/FACTS

II to General Ledger

General Ledger Monthly

Investment and Fund

Balances Reconciled

to Treasury

Review of Suspense Monthly

Accounts, Accounts

with Abnormal Balances,

and Old Account Balances,

Correcting Invalid Entries,

and Documenting the

Review

Perform Variance Monthly

Analysis

Ø Precede the preparation of external financial statements or financial reports by complete reconciliations.

Ø Performance standards are developed for these reconciliations and reviews and will be reported to PFM as prescribed by the Integrated Performance Metrics Report. (See Chapter V, Financial and Management Accounting Reports and http://www.doi.gov/pfm/metrics.html for the report format. (under construction). The current instructions are in FAM 2003-015 dated July 1, 2003.)

Ø Normal schedules and work papers for such reconciliations shall be of sufficient detail to ensure the accuracy of financial statements and reports. Retain the working papers and records on which such verifications are based within the Bureau/Office in a form that will facilitate audit.

Ø The reconciliation of general ledger accounts with subsidiary and support records helps to substantiate and maintain the accuracy of account postings and balances. Different tools may be used to accomplish a meaningful reconciliation based on the finance officer’s professional judgment and knowledge of the systems and controls involved. Employ computer-assisted procedures whenever possible. When it is not feasible to pull every document, statistical sampling may be used. Base statistical sampling on an adequate sample size to reach a confidence level that will support the risk level. Fully document all reconciliation procedures.

· Periodic Activities – Bureaus/Offices must generate accrual transactions, adjusting entries, consolidation entries, and closing entries at the end of a period (month, quarter, or year) for reporting purposes. The core financial system must:

Ø Provide for month-end, quarter-end, and yearend closing and rollover of the general ledger account balances under the control of an authorized system administrator;

Ø Provide the capability for multiple preliminary yearend closings before final yearend closing, while maintaining the capability to post current period data;

Ø Provide the capability for selective, automatic generation of recurring accrual entries and reversals in the next fiscal period;

Ø Allow for accruals of contracts or other items that cross fiscal years;

Ø Selectively generate required transactions as needed by the yearend closing procedures;

Ø Separately identify amounts which would be eliminated when preparing intra-agency and interagency consolidations (see a discussion on eliminations in 6.1.5 of this Chapter); and

Ø Prepare trial balances and other supporting information needed for external reports and financial statements, including consolidated statements.

The Bureau/Office financial management personnel are responsible for performance and execution of all necessary monthly, quarterly, fiscal yearend, calendar, and annual accounting activities. This includes recording accruals, recording consolidating and adjusting entries, preparing trial balances, and the generation of the required external and internal reports such as the SF-224, "Statement of Transactions," and the SF-133, "Report on Budget Execution/FACTS II." This also includes the automatic generation of reversals for the accruals in the next accounting period.

· Period Cutoff – The Bureau/Office financial management personnel must establish appropriate cutoff dates for processing the data for the various operational activities and system processes to accomplish the period-end closing. Provide these cutoff dates to all users in sufficient time to allow for compliance.

· Annual Activities – Financial management personnel are responsible for the establishment and performance of all required annual activities such as fiscal and calendar yearend closing activities. This includes consolidating and adjusting entries, pre/post-closing trial balances, nominal (temporary) account closing, external and internal management reports, and balance forward account amounts.

General requirements for adjusting and closing current and expired account balances for appropriations are in 31 U.S.C. Subtitle II, Chapter 15, Subchapter IV, Sections 1551-1558 http://www.gpoaccess.gov/uscode/browse.html. Specific instructions to executive departments for adjusting and closing accounts are set forth in OMB Circular A-11, Part 4, Chapter II, Section 130, “SF-133 Instructions on Budget Execution," at http://www.whitehouse.gov/omb and the Treasury Financial Manual, Volume I, Part 2, Chapter 4200 http://www.fms.treas.gov/tfm/index.html.

Maintain records to account for total budget authority, unobligated balance, and obligated balance (unliquidated obligations) for expired appropriations. In accordance with P.L. 101-510, expired appropriations are valid for liquidation for only 5 years Treasury Financial Manual, Volume I, Part 6, Chapter 6000 http://www.fms.treas.gov/tfm/index.html.

Maintain records to account for each appropriation account at the time of closing for closed appropriations. This is represented by the canceled unobligated amount, canceled amount of unliquidated obligations (undelivered orders), and amount of accounts payable when the account was closed.

6.1.3 What Does the General Ledger Posting Process Include?

The general ledger posting process records financial transactions in the general ledger using the double-entry accounting method. Posting to the ledger should follow a standard set of pro- forma entries established by the Department for recording transactions with the appropriate transaction numbers (referred to as the ACEN). All transactions posted to the general ledger must be traceable to the source document and the transaction number. The DOI Posting Models can be found at http://www.doi.gov/pfm/policy.

Post all transactions to record financial events to the general ledger either directly or indirectly through subsidiary ledgers regardless of the origin of the transaction. Post all accounting transactions at the original point of entry (i.e., the first time the transaction is associated with debits and credits), using standard Departmental codes, including general ledger accounts and budget object codes. Record other necessary information using attributes and other codes as permitted by the financial systems, but do not use non-SGL account codes for this purpose. Provide an adequate audit trail that allows all individual transactions to be traced from the general ledger to the source document.

6.1.4 What Does the General Ledger System Include?

Financial management data must be recorded and reported in the same manner throughout the Department and should conform with the standard definitions as shown in Appendix B, "Glossary."

· Ledgers to be Maintained – A ledger is defined as a group of accounts. The two classes of ledgers are general ledgers that contain control accounts and subsidiary ledgers that contain detail-supporting accounts.

· General Ledger – The general ledger is a uniform system of accounts in which all transactions are summarized. It contains control accounts from which the trial balance and related supporting schedules are prepared, and establishes a control point for the accounting system. Refer to the DOI chart of accounts for the specific general ledger accounts used for summary balances. Maintain General Ledger accounts to provide balances that are auditable and reconcilable.

· Subsidiary Ledgers – Subsidiary ledger accounts are used to accumulate and segregate detailed transactions during an accounting period and support or generate entries recorded in applicable general ledger control accounts. The combined balances of the subsidiary ledger accounts must agree with the balance of the related control account in the general ledger. Subsidiary ledger accounts may also have accounts that are subsidiary.

6.1.5 What is the Elimination Process?

Elimination represents the process where a federal entity having transactions with another federal entity insures that the amounts on its trial balances for specific accounts correlate with those amounts in the reciprocal accounts of the federal entity with which business was conducted. Federal entities conducting business with one another are referred to as “trading partners.”

All DOI reporting entities are required to report and eliminate intra-governmental account balances (currently proprietary accounts) in financial statements to offset the effect of transactions between (a) a DOI reporting entity and other federal agencies, (b) DOI reporting entities and (c) organizations within a DOI reporting entity.

For the most part, the Department’s accounting systems were designed and implemented prior to the establishment of the requirement to eliminate intra-governmental transactions. Current systems cannot produce the necessary reconciliation between buyers and sellers. Consequently the current approach to eliminations Interior-wide calls for resource intensive manual reconciliations.

6.1.5.1 What are the Authoritative Sources?

· Treasury’s Federal Intragovernmental Transactions Accounting Policies Guide for reconciliation and elimination of intragovernmental, intra-departmental, and intra-bureau transactions at http://www.fms.treas.gov/irri/regulations.html

· OMB Memorandum M-03-10, “Business Rules for Intergovernmental Transactions,” at http://www.whitehouse.gov/omb/memoranda/m03-01.html

· Treasury Financial Manual Vol. 1, Part 2, Chapter 4060 http://www.fms.treas.gov/tfm/vol1/index.html

· OMB Bulletin No. 01-09, "Form and Content of Agency Financial Statements;" http://www.whitehouse.gov/omb/bulletins/b01-09.html

6.1.5.2 What is the Department of Interior Guidance?

Bureaus/Offices will complete the following:

Post all accruals by the 15^th day of the subsequent month following the end of the quarter. Support all accrual balances by the agreement number (Ordering office’s obligation number).

Identify and clear collections or disbursements from clearing accounts that are over thirty days old.
Process refunds of over-collections within thirty days of the end of a project.
Include the ordering office’s obligation numbers and servicing period on all IPACs. Charge back IPAC transactions exceeding the obligation amount.
Analyze advances quarterly. Monthly costs reports should be generated for advances so that the advances can be drawn down.
Clear Treasury Statements of Differences so that the Statement does not exceed $100,000 or contain transactions older than three months. All adjusting entries must have supporting documentation.

6.1.5.3 What are the Bureau/Office Responsibilities?

Bureaus/Offices are responsible to:

Establish and maintain an internal control structure for intra-governmental, intra-departmental, intra-bureau transactions.
Document and support the information recorded in its accounting records related to intra-governmental, intra-departmental, and intra-bureau transactions.
Reconcile the intra-governmental fiduciary, intra-departmental, and intra-bureau assets, liabilities, revenues and expenses in its accounting records to the supporting documentation and corresponding records in the trading partners’ accounts.
Ensure that the reconciliation and confirmed balances for intra-governmental fiduciary, intra-departmental, and intra-bureau transactions agree to the Department’s audited financial statements and FACTS I reporting.
Ensure that no part of the elimination process results in a negative balance

6.1.5.4 What are Trading Partner Codes?

A trading partner is an agency, department Bureau/Office or other federal entity that is party to intragovernmental transactions with another federal agency. Bureaus are required to use the two digit department code of the trading partner when reporting USSGL account balances relating to activity with another federal agency. When the trading partner is another Interior Bureau/Office, the two character Bureau/Office partner code must be used in conjunction with the Interior department code of “14”. Interior guidance alternately employs both “F” and “G” to designate government trading partners while “N” identifies those partners that are non-government or public. Appendix B of Treasury’s Federal Intra-governmental Transaction Accounting Policies Guide contains a comprehensive listing of Federal trading partner codes http://www.fms.treas.gov/irri/regulations.html.

Note: When identifying Treasury as the trading partner in a transaction, users should differentiate between the usage of Trading Partner code “G.20” and “G.99”.

Trading Partner Code G.20 should be used for transactions with the administrative Treasury entity for activities like reimbursable services, and for fiduciary transactions with the Bureau of Public Debt and the Federal Financing Bank.
On the other hand, Trading Partner “G.99” reflects transactions occurring with the Treasury General Fund. Further discussion of the topic can be found in FY 2003 Financial Statement Preparation Guidance, Chapter 6 www.doi.gov/pfm/finstate.html.

6.1.5.5 What are the Categories of Intra-governmental Transactions?

Intra-governmental transaction data falls into four categories: sale of goods and services to federal reporting entities, intra-governmental fiduciary transactions, transfers-in (out) and prior period adjustments.

Sale of Goods and Services to Federal Reporting Entities. The revenues and expenses resulting from transactions with other federal reporting entities.
Intra-governmental Fiduciary Transactions. These are specific transactions which have been identified by the Department of Treasury, Financial Management Service in its Intra-governmental Fiduciary Transactions Accounting Guide. These transactions include:

Ø Investments in Treasury Securities issued by the Bureau of Public Debt

Ø Borrowings from the Bureau of Public Debt and Federal Financing Bank

Ø Federal Employees Compensation Act transactions with the Department of Labor

Ø Employee benefit transactions with the Office of Personnel Management

6.1.5.6 What are Reciprocal Accounts?

Pairings of related standard general ledger accounts are used by a seller and buyer agency to reconcile like intra-Department activity balances. Bureaus/Offices record transactions that correlate with their trading partner role. In general, if a Bureau/Office trading partner’s role is that of seller, then the seller’s pertinent transactions will relate to revenues and assets. On the other hand, if a bureau’s trading partner role is that of buyer, then the pertinent transactions of the buyer will reflect transactions related to expenses and liabilities. In most instances a Bureau/Office’s records will reflect a combination of the Bureau/Office in the roles of both buyer and seller.

Several comparisons exist that look at the position of the Bureau/Office in relation to its trading partners (TP). For illustrative purposes only the chart below presents the most common comparisons. There are instances where reclassifications rather than accruals may be necessary.

SGLs with which the trading partner would be concerned are indicated with the “TP” suffix. * Denotes wild card.

#	Comparison of Reciprocal Accounts	The Bureau/Office’s	Comparative Trading Partner’s
#	Comparison of Reciprocal Accounts	SGL	SGL
1	Bureau’s Revenue versus TP Expenses	5200, 590E, 590N	TP 610A, TP 610Z, TP 610*
2	Bureau’s Assets Versus TP Liabilities	131C, 131D, 131*, 1410, 1450	TP 2110, TP 2120, TP 2190, TP 2213, TP 2310, TP 2400
3	Bureau’s Expenses versus TP Revenues	610A, 610Z, 610*	TP 5200, TP 520E, TP 590N
4	Bureau’s Liabilities versus TP Assets	2110, 2120, 2213, 2310, 2400	TP 131C, TP 131D, TP 131*, TP 1410, TP 1450
5	Bureau’s Transfer Outs versus TP Transfer Ins	573*, 5745, 5760, 5765, 5765B	TP 572*, TP 5740, TP 5750, TP 5755, TP 5755B
6	Bureau’s Transfer Ins versus TP Transfer Outs	572*, 5740, TP 5750, TP 5755, TP 5755B	TP 573*, TP 5745, TP 5760, TP 5765, TP 5765B
7	Unexpended Appropriation – Transfers In versus TP Transfers Out	3102	TP 3103
8	Unexpended Appropriation – Transfers Out versus TP Transfers In	3103	TP 3102

6.1.5.7 What is the Elimination Worksheet?

The worksheet below indicates the minimum steps a Bureau/Office should employ in the elimination process. It is meant to serve as a basis on which Bureaus/Offices may elaborate in creating individual checklists.

Due Date	_Completed	Task	Notified
		Load detail worksheets to the XA drive. ·
		Load unbilled receivables to the XA drive (131C & 131D). ·
		Load advance report to the XA drive. ·
		Reconcile all elimination reports to Hyperion amounts, unbilled/advance reports. ·
		Add Hyperion journals to detail worksheets. ·
		Validate trading partners on transfers in/out. ·
		Record unbilled/advance journals with other trading partners. ·
		Resolve (reconciling and doing 9998 adjustments (Hyperion)) intra-bureau elimination differences. (BOR to BOR, MMS to MMS, etc.) ·
		Complete bureau to bureau reconciliations. ·
		Update trading partners joint snapshot worksheet. ·
		Update Top 10 list. ·
		Communicate corrections/problems within own bureau and follow-up. ·

6.1.5.8 What are the Key Elements of the Elimination Process?

As the checklist above indicates, there are several key elements to the elimination process.

Detail worksheets reflect data derived from the accounting systems that the Bureau/Office makes available to its trading partners by posting on the X drive in Hyperion. The detailed worksheets, or a separate tab or worksheet, should reflect any Hyperion adjustments impacting federal proprietary trading partners. (In those instances where Bureaus/Offices do not use the snapshot, a tabbed worksheet should present the same data.)

Ø Both Unbilled Receivables and Advances from Others represent data derived from the accounting systems that the Bureau/Office makes available to its trading partners by posting on the X drive in Hyperion.

Ø Advances from others for service orders:

There will be no advance payments for service orders unless a requirement is explicitly stated in legislative language. The legislative language pertaining to the Department of Interior’s Franchise Fund does explicitly mandate the payment of advances. The Economy Act does not mandate such payments.

Ø Advances for orders of Goods:

Advances will be permitted for orders of goods that exceed $1,000,000; however, the advance cannot exceed 50% of the ordered amount. In order to be permitted advances for goods less then $1,000,000 must be explicitly stated in legislative language.

For permissible advances, the buyer records the payment as an “advance to.” The seller records the receipt of payments as “advance from”. According to OMB Memorandum M-03-10, “Business Rules for Intergovernmental Transactions,” at http://www.whitehouse.gov/omb/memoranda/m03-01.html, the seller is responsible for providing the buyer with monthly status updates of earned revenue; and advance payments made prior to the effective date of the Business Rules require the monthly status report.

Negative Accounts Receivable – Prior to the OMB Business Rules for Intergovernmental Transactions, negative accounts receivable were treated as advances. Bureaus/Offices should follow one of the following options:

§ Leave the negative accounts receivable as a negative unbilled and track it to see if more expenses will reduce the negative unbilled.

§ Refund the money.

TABLE OF CONTENTS

EXTERNAL FINANCIAL REPORTS

Accounts

Review of Suspense Monthly

6.1.5.2 What is the Department of Interior Guidance?

Bureaus/Offices will complete the following:

6.1.5.3 What are the Bureau/Office Responsibilities?

6.1.5.5 What are the Categories of Intra-governmental Transactions?