FAM No. 2003-10 (Recording and Reporting Travel Costs)
April 17, 2003
FINANCIAL ADMINISTRATION MEMORANDUM NO. 2003-010 (II.G.1.)
To: Bureau Assistant Directors, Administration
Director, National Business Center
Bureau Finance Officers
Finance Officer, Financial Management Services
Director of Acquisition and Property Management
From: Theodore Woronka /s/
Deputy Director
Office of Financial Management
Subject: Recording and Reporting Travel Costs
The purpose of this Financial Administration Memorandum (FAM) is to reemphasize the
importance of capturing and recording travel cost information in the detail prescribed by
Appendix C, 41 CFR (Federal Travel Regulation). In particular, travel expenditures must be
recorded in the accounting system by trip purpose, travel type, and appropriate budget
object class.
The Department has been tasked by a Congressional committee to produce a quarterly travel
report reflecting the total cost of official travel by travel type and trip purpose. As such,
all elements of travel cost (i.e., transportation, subsistence, rental car expense, POV
expense, TMC transaction costs, etc) will need to be aggregated by trip purpose and
travel type.
The report format and due dates have not been finalized; however, it is anticipated that
the first report will cover the period April 1,2003 through June 30,2003, with a due date
of approximately July 15,2003.
If you have questions regarding this memorandum, please contact me on (202) 208-4701.
Prior Financial Administration
Memoranda on this Subject:
None
