FAM No. 2002-13 (Travel Guidance for Year End Travel and Beginning of New Fiscal Year)
September 23, 2002
FINANCIAL ADMINISTRATION MEMORANDUM NO. 2002-013 (II.G.1.)
To: Bureau Assistant Directors, Administration
Director, National Business Center
Bureau Finance Officers
Finance Officer, National Business Center
From: William E. Webber /s/
Focus Leader, Asset and Debt Management
Office of Financial Management
Subject: Travel Guidance for Year End and Beginning of New Fiscal Year
The purpose of this Financial Administration Memorandum (FAM) is to provide
guidance on procurement of travel and transportation services prior to receiving
funding for the new fiscal year.
Bureaus with multi-year funding (2 year and no-year funding) may continue to
authorize travel from these funds as long as there is a fund balance sufficient
to cover the travel being performed. The authorized travel should be for the
purpose for which the funds were appropriated. Bureaus and Offices that do not
have multi-year funding should not arrange or plan travel which will require
tickets to be issued on or after October 1, 2002, until a continuing resolution
or appropriation providing funding for the new year has been signed by the
President.
Travel arrangements that are made for the last few days of the fiscal year may
be funded out of the current annual appropriation, providing the travel actually
starts on or before September 30, 2002, and the per diem and other miscellaneous
expenses are charged to the fiscal year in which the expenses are incurred. In
the event funding is not forthcoming and an employee is in a travel status at
midnight on September 30, 2002, DOI will advise bureaus and offices if it is
necessary to have the employee return to his/her permanent duty station.
Tickets, rental cars, parking and other centrally billed items funded by an
annual appropriation may not be charged to either the Centrally Billed Charge
Card account or the Individually Billed Charge Card account until a continuing
resolution or appropriation has been signed. Centrally billed charges become
immediate obligations and could result in an Anti-deficiency Act violation.
Please direct any questions you may have on this subject to Mr. Lesley Oden on
(202) 208-6225.
Prior Financial Administration
Memorandum on this Subject:
No. 2000-020 (II.G.1.), September 19, 2000 - Cancelled
