FAM No. 99-45 (Employee Exit Clearance Procedures - Charge Card Program)
December 22, 1999
FINANCIAL ADMINISTRATION MEMORANDUM NO. 99-045 (II.G.1.)
To: Bureau Assistant Directors, Administration
Chief Executive Officer, National Business Center
Bureau Finance Officers
Finance Officer, Financial Management Services
From: William E. Webber /s/
Focus Leader, Asset and Debt Management
Office of Financial Management
Subject: Employee Exit Clearance Procedures - Charge Card Program
Bureaus are required to cancel the contractor-provided travel and purchase
cards when an employee cardholder leaves the Department. The purpose of this
Financial Administration Memorandum is to require that employees performing
the clearance confirmation process inform the exiting employee that if he/she
has a charge card balance, the charge card contractor will be notified of
their departure and their forwarding address. Moreover, the employees
providing the confirmation will need to follow through by either notifying
the contractor directly (if they have the system access authority to do so)
or notifying their Agency Program Coordinator for the Charge Card Program.
Under the charge card contract terms and provisions of the Travel and
Transportation Act of 1998 (PL 105-264), the Department may offset an
employee’s pay to recover delinquent amounts due the contractor under
certain conditions. In the next few months, the Department expects to
issue new policy and procedures according “due process” for current and
departing employees before payroll offset can take place.
Should you have questions or require additional information on this subject,
please contact me on (202) 208-5684.
Prior Financial Administration
Memorandums on this subject:
95-004 (II.G.1) dated January 18, 1995 - Inactive
