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April 17, 2008

Department of the Interior Acquisition Guidance Release (DIG) 2008-04

SUBJECT: Reporting Competition in the Federal Procurement Data System for Task/ Delivery Orders and BPA Calls.

REFERENCES: Federal Acquisition Regulation Subpart 4.6, Contract Reporting

Issue Date: April 17, 2008

1. Purpose:

This acquisition guidance release is issued to clarify how competition information related to Task/Delivery Orders and Blanket Purchase Agreement (BPA) Calls should be reported in the Federal Procurement Data System (FPDS).


2. Effective Date:

Effective upon issuance.


3. Background and Explanation:

FPDS is the Government-wide system used to collect procurement data for transactions over the micro-purchase threshold. FPDS also supplies information to the Federal Funding Accountability and Transparency Act website www.federalspending.gov. In early 2008, the Office of Federal Procurement Policy convened a competition summit with representatives from numerous agencies to discuss needed changes to the competition fields in FPDS. Although the changes agreed to at the summit are still being planned, in anticipation of their Government-wide implementation, Department of the Interior employees should adhere to the guidance provided below.


4. Action Required:

a. All DOI employees MUST make a selection in the Extent Competed field when reporting Task/Delivery Orders or BPA Calls in FPDS. This is currently not a required field on the report screens so diligence is required by bureaus during their validation and verification review process to ensure users have made the appropriate selection.

b. If a Task/Delivery Order is awarded against a multiple award indefinite delivery vehicle (IDV) and fair opportunity was given, users should select competed delivery order under the Extent Competed field. If fair opportunity was not given, select the non-competed delivery order option.
c. If a BPA Call is awarded using FAR Part 13 procedures users should select the appropriate competition type (Full and Open, Full and Open after Exclusion of Sources, Completed under SAT).
d. If a Task/Delivery Order is awarded against a single award IDV and the IDV was awarded under full and open competition, select competed delivery order under the Extent Competed field. If a Task/Delivery Order was awarded against a single award IDV that was not awarded competitively, then the non-competed delivery order option should be selected.
e. A BPA against a Federal Supply Schedule (FSS) should be coded based on whether more than one FSS was reviewed prior to award. If more than one FSS contract was reviewed prior to award, “fair notice” is considered to have been given and the BPA should be coded as full and open competition. If only one FSS was reviewed, then the BPA was not competed.
f. A BPA Call against a BPA referencing a FSS when more than one FSS was considered prior to award of the BPA should be entered in FPDS as a full and open competition.


5. Additional Information:

If you have questions about this matter, please contact your bureau FPDS system administrator, or Kate Oliver, Office of Acquisition and Property Management, at (202) 208-3345, or Chip DiMuzio, Office of Acquisition and Property Management at (202) 219-0771.
 


/ signed Debra E. Sonderman, Director
Office of Acquisition and Property Management