DOI Integrated Charge Card Program
Transition to SmartPay2 - Frequently
Asked Questions
GENERAL QUESTIONS
- What is GSA SmartPay®?
- How will the charge card transition affect me as a cardholder?
- Will I have to apply for a new card?
- When should I expect to receive my new J.P. Morgan
charge card?
- What should I do when I receive my new card from J.P.
Morgan?
- Why do I need a new charge card if my Bank of America card expiration
date indicates the card will still be valid after November 29, 2008?
- I didn’t receive my new J.P. Morgan card. What
should I do?
- I received an email from Bank of America or J.P. Morgan
asking me to confirm or provide information. What should
I do?
- How can I change my name (e.g., due to marriage or divorce),
or correct the spelling of my name?
- What if my Bank of America account has been suspended or cancelled
due to delinquency?
- Will the new cards also be integrated with purchase, travel and fleet
business lines?
- What should I do with my Bank of America card and, if applicable,
convenience checks?
- I destroyed the wrong card; what should I do?
- When will Bank of America stop processing new applications?
- What happens if I have a credit balance or dispute
on my Bank of America account? How do I get it returned or
resolved?
- Will my Bank of America balance transfer to J.P. Morgan?
- When will I receive my last Bank of America statement?
- Will credit worthiness evaluations be required for J.P. Morgan accounts?
- Will I receive a paper monthly statement from J.P. Morgan?
- Can J.P. Morgan accounts be accessed and managed online?
- How can I get access to J.P. Morgan’s PaymentNet?
- Can I still make a payment to Bank of America after the transition?
- How long will I have access to Bank of America EAGLS?
- What date will J.P. Morgan begin accepting applications?
- Will there be any changes to spending limits and authorities etc.
with the new J.P. Morgan card?
- What are the consequences of not paying the balance due on Bank of
America
accounts?
- What happens to personal information that resides with Bank of America,
once we move to the new J.P. Morgan accounts? Do they get deleted or
do they have it forever? How can we find out what they have and what
happens to it?
TRAINING
- Is there SmartPay2 training online?
TRAVEL RELATED QUESTIONS
- Do I need to change my account number and expiration date in GovTrip?
- If my travel is completed by November 29, 2008, do I need to do anything
different?
- Are there any specific instructions for cardholders traveling
during the transition period (November 29 – November 30, 2008)?
- How are airline, rail reservations and/or rental cars
affected?
- How much is the ATM fee? How can I find an ATM?
- What fees are associated with the program?
- How do I get a Personal Identification Number (PIN)
for my J.P. Morgan account?
- How will I pay for individually billed transactions on my J.P. Morgan
card?
- How can I distinguish individually billed transactions from centrally
billed transactions on my monthly J.P. Morgan cardholder statement
of account?
PURCHASE RELATED QUESTIONS
- I had convenience checks issued by Bank of America,
but I haven’t
received my new
J.P. Morgan checks. What should I do?
- What is the charge for J.P. Morgan convenience checks?
- What do I do with my Bank of America convenience checks?
- What is the last date for writing a convenience check
on my Bank of America account?
FLEET
- Why is there a green diagonal stripe across the back of the J.P.
Morgan fleet card?
- Can the J.P. Morgan fleet charge card be used for other than DOI
fleet vehicles and equipment, e.g. a GSA vehicle?
- What should I do if the fleet charge card is not accepted?
- What type of fuel should I purchase?
- Can I use the J.P. Morgan fleet charge card for non-fuel purchases?
- Are there prompts at the pump, e.g. odometer readings?
Answers
GENERAL QUESTIONS
1. What is GSA SmartPay®?
Established in 1998, the governmentwide GSA SmartPay® program master
contracts provide agencies with commercial charge card services to be
used for official purchase, travel and fleet needs. DOI’s
task order under the master contract is with Bank of America. The
current GSA SmartPay® contract expires November 29, 2008. GSA SmartPay2® contracts
will be effective November 30, 2008. DOI contracted with J.P. Morgan
Chase, hereafter called J.P. Morgan, as its SmartPay2 provider.
2. How will the charge card transition affect me as a cardholder?
All DOI Integrated Charge Cards issued by Bank of America will expire
on November 29, 2008, at 11:59 pm eastern standard time. If your
Bank of America account was in good standing as of October 17, 2008,
you should receive a new card issued by J.P. Morgan around November 19,
2008.
3. Will I have to apply for a new card?
If your Bank of America account was in good standing as of October
17, 2008, you should automatically receive a new card issued by J.P.
Morgan around November 19, 2008. If your Bank of America account
was suspended due to delinquency as of October 17, 2008, then you will
need to re-apply for a new card with J.P. Morgan through your agency/organization
program coordinator (A/OPC).
4. When should I expect to receive my new J.P. Morgan
charge card?
You should expect to receive your J.P. Morgan charge card during the
week of
November 17, 2008. The card will be mailed to the address in your
current Bank of America account user profile; this is typically your
statement mailing address. If you have not received your new card
by November 25, 2008, contact your agency/organization program coordinator
(A/OPC).
5. What should I do when I receive my new card from J.P. Morgan?
When you receive your new J.P. Morgan card you should:
- Verify that your name is correct.
- Call the number on the sticker on the front of the card to verify
that you have received your card. As a security measure, in
addition to your 16 digit account number you will be asked to provide
the last four digits of your social security number (collected as
a requirement of the Patriot Act).
- Remove the sticker and sign the back of the card, if applicable.
If during the automated telephone card verification process you elect
to speak with a J.P. Morgan customer service representative you will
be asked to provide additional account information to verify your identity;
e.g., date of birth.
J.P. Morgan will activate cards at 12:01 am on November 30, 2008. As
a security precaution, after a grace period, cards which have not been
used or verified as received will automatically be deactivated.
6. Why do I need a new charge card if my Bank of America
card expiration date indicates the card will
still be valid after November 29, 2008?
DOI’s contract with Bank of America expires November 29, 2008.
Therefore, regardless of the expiration date embossed on your card, all
DOI Bank of America charge card accounts will expire November 29.
7. I didn’t receive my new J.P. Morgan card. What
should I do?
If you have not received your new card by November 25, 2008, contact
your agency/organization program coordinator (A/OPC).
8. I received an email from Bank of America or J.P. Morgan asking
me to confirm or provide information. What should I do?
Neither Bank of America nor J.P. Morgan will ever send you an unsolicited
email requiring you provide information in response. If you suspect
you have been a recipient or victim of a fraudulent email claiming to
be from Bank of America or J.P. Morgan, report it to:
abuse@bankofamerica.com (related
to Bank of America);
abuse@chase.com (related
to J.P. Morgan); or
your agency/organization program coordinator (A/OPC).
9. How can I change my name (e.g., due to marriage or divorce),
or correct the spelling of my name?
Contact your agency/organization program coordinator (A/OPC); or J.P.
Morgan customer service by telephone at 888-297-0781; TTY use relay service;
or 847-488-4442 (International).
10. What if my Bank of America account has been suspended or cancelled
due to delinquency?
If delinquent, you should immediately pay your complete balance due. Cardholders
who were delinquent (60 days or more) or cancelled as of October 17,
2008, will not receive a new card and will be required to re-apply in
order to get a J.P. Morgan card.
11. Will the new cards also be integrated with purchase, travel
and fleet business lines?
Yes. Your new J.P. Morgan card will have the same business lines as
your former Bank of America card; i.e., purchase, travel and/or fleet.
12. What should I do with my Bank of America card and, if applicable,
convenience checks?
After November 29, 2008, or when you have completed travel started on
or before
November 29, 2008, you must cut up and dispose of your Bank of America
card. If applicable, you should also shred your convenience checks. You
may want to make note in a secure place of the card verification value
(CVV) code from the back of your card needed to make online payment on
your account. Do not store this number with your account number.
You must continue to maintain all statements and supporting documents
in accordance with the DOI Integrated Charge Card Policy Manual, and
your bureau record retention policy and procedures.
13. I destroyed the wrong card; what should I do?
Contact your agency/organization program coordinator (A/OPC) or J.P.
Morgan customer service at 888-297-0781; TTY use relay service; or 847-488-4442
(international), who can request a replacement card for you. Confirm
that the card replacement is due to the card being destroyed or damaged,
and not as the result of the card being lost or stolen, or that the number
has been compromised.
14. When will Bank of America stop processing new applications?
New applications for a Bank of America card will be considered on a
case-by-case basis.
15. What happens if I have a credit balance or dispute on my
Bank of America account? How do I get it returned or resolved?
If your Bank of America charge card account has a credit balance or
dispute, please work with your agency/organization program coordinator
(A/OPC) to resolve the balance/dispute.
16. Will my Bank of America balance transfer to J.P. Morgan?
No. There will be a clean break between card accounts.
17. When will I receive my last Bank of America statement?
You will continue to receive a Bank of America statement as long as
there is activity on your account and/or until there a zero balance on
the account. Your J.P. Morgan statement will only reflect transactions
made using your J.P. Morgan card. This is independent and separate
from your Bank of America account, which will only reflect transactions,
payments and/or credits related to transactions made with your Bank of
America card. You may continue to pay your Bank of America balance free
online at www.myeasypayment.com. In
addition to your account number you will need the three digit CVV number
on the back of your card.
18. Will credit worthiness evaluations be required for J.P. Morgan
accounts?
In accordance with OMB Circular A-123, Appendix B, prior to being issued
a card, new charge card applicants will be required to undergo a credit
worthiness evaluation.
Current cardholders will not be considered new cardholders under the
new program; therefore will be exempt from evaluation for credit worthiness.
19. Will I receive a paper monthly statement from J.P. Morgan?
Yes. If your account had activity during the billing period,
you will receive a paper statement. In the future you will be able
to access and manage your account online using J.P. Morgan’s electronic
access system PaymentNet at https://gov1.paymentnet.com.
The billing cycle and closing date will remain the 19th of the month.
20. Can J.P. Morgan accounts be accessed and managed online?
In the future, you will be able to access and manage your account online
using J.P. Morgan’s electronic access system PaymentNet on the
Internet at https://gov1.paymentnet.com.
You will not be able to see Bank of America statements or transactions
in J.P. Morgan’s PaymentNet.
Bank of America’s electronic access system “EAGLS” will
continue to be available through May 2009.
21. How can I get access to J.P. Morgan’s PaymentNet?
You will be notified when PaymentNet becomes available to cardholders. At
that time you will be instructed to contact your agency/organization
program coordinator (A/OPC) in order to obtain a user ID and password.
22. Can I still make a payment to Bank of America after the transition?
Yes. Bank of America will continue to accept payments for any
unpaid account balances. You may continue to pay your Bank of
America balance free online at www.myeasypayment.com. In
addition to your account number you will need the three digit CVV number
on the back of your Bank of America card.
23. How long will I have access to Bank of America EAGLS?
Bank of America’s electronic access system “EAGLS” will
continue to be available through May 2009.
24. What date will J.P. Morgan begin accepting applications?
Agency/organization program coordinators (A/OPCs) will be notified as
soon as the new application forms are available.
25. Will there be any changes to spending limits and authorities
etc. with the new J.P. Morgan card?
You will see very little change regarding use of the card. Since
the new card is also MasterCard branded, you will have the same worldwide
acceptance that currently exists. The revised DOI Integrated Charge
Card Policy Manual will be available at www.doi.gov/pam/chargecard
in mid-November 2008.
26. What are the consequences of not paying the balance due on
Bank of America accounts?
As of November 30, 2008 accounts that are 180 days or more past due
will be considered a bad debt by the Bank. Bank of America will
report this to the national credit bureaus, which could have an adverse
impact on a cardholder’s personal credit rating. The cardholder
will still be responsible for paying the debt.
As of October 15, 2008, Bank of America no longer honors “mission
critical” status.
27. What happens to personal information that resides with Bank
of America, once we move to the new J.P. Morgan accounts? Do they
get deleted or do they have it forever? How can we find out what
they have and what happens to it?
Bank of America will continue to be required to safeguard all records
and personal information in accordance with the terms of the contract. However,
this question has been posed to both GSA and Bank of America and their
response will be posted here when it is received.
TRAINING
28. Is there SmartPay2 training online?
The DOI Integrated Charge Card Training for cardholders is being updated. Information
regarding training will be disseminated as soon as it is available.
TRAVEL RELATED QUESTIONS
29. Do I need to change my account number and expiration date
in GovTrip?
If your current GovTrip Profile has an accurate Bank of America charge
card number and expiration date loaded by 5:00 pm eastern standard time
on November 25, 2008, it will automatically be updated with your new
J.P. Morgan charge card number and expiration date on November 26, 2008.
You should confirm that the correct information was loaded by reviewing
the profile after November 30, 2008.
If the information is not correct, or you did not have existing Bank
of America charge card information in your GovTrip profile, you will
have to manually enter the new J.P. Morgan charge card information into
the profile by clicking Traveler Setup, Traveler Profile, and My Account
Information in GovTrip.
30. If my travel is completed by November 29, 2008, do I need
to do anything different?
No. You should use your Bank of America card for all authorized
travel and travel-related expenses incurred before 11:59 pm eastern standard
time on November 29, 2008. It is recommended that vouchers for
these trips be submitted no-later-than December 5, 2008.
31. Are there any specific instructions for cardholders traveling
during the transition period (November 29 – November 30, 2008)?
Yes. You should carry both cards. Be sure to verify receipt
of your new J.P. Morgan card before leaving on travel. Charge all
official travel expenses up to 11:59 pm eastern standard time on November
29, 2008, to your current Bank of America card. Travel expenses
starting 12:00 am eastern standard time on November 30, 2008, must be
charged to the new J.P. Morgan card. However, it is not necessary
to split hotel bills among the two cards.
Rental car reservations: If you are obtaining a rental vehicle
and the pick-up date is on or before November 29 and the drop-off date
is on or after November 30, you will need to rent the vehicle using your
Bank of America card. When you return the vehicle you may leave
the charge on your Bank of America card or use your J.P. Morgan card
to pay.
32. How are airline, rail reservations and/or rental cars affected?
Airline reservations: All airline reservations made on a Bank of America
charge card must be ticketed prior to the conversion, regardless of departure
date. The Department's Travel Management Center, SATO, will be supporting
travelers with this process. However, travelers are responsible
for ensuring authorizations that include airline reservations are approved
by their supervisor in GovTrip prior to Monday, November 24, 2008. November
21 through November 25, 2008, SATO will issue tickets for all airline
reservations approved in GovTrip. Travelers should look for an email
confirming their airline ticket was issued on or around November 25,
2008.
Travelers with airline reservations that are not approved as of November
24, 2008, should contact SATO at 866-486-6135. SATO will work with the
traveler to prevent the loss of the airline reservation (e.g., SATO may
issue ticket for upcoming reservations or request the traveler's new
J.P. Morgan charge card number for reservations far into the future).
Note: The full service fee of $28.15 will be incurred for this type
of assistance.
Rental car reservations: If you are obtaining a rental vehicle
and the pick-up date is on or before November 29 and the drop-off date
is on or after November 30, you will need to rent the vehicle using your
Bank of America card. When you return the vehicle you may leave
the charge on your Bank of America card or use your J.P. Morgan card
to pay.
33. How much is the ATM fee? How can I find an ATM?
J.P. Morgan [Chase] ATM terminals do not charge an ATM terminal or access
fee when using their card. Other banks usually charge a terminal
fee. In the event you need to use an ATM that charges a terminal
fee, you may claim the fee for reimbursement on your travel voucher. J.P.
Morgan will assess a 1.75% cash advance fee, which can also be claimed
on your voucher.
Employees in the Washington, DC, metro area may also use their J.P.
Morgan cards for cash advances at the DOI Federal Credit Union ATMs located
in the Main Interior Building and the USGS Headquarters in Reston, VA. The
DOI Federal Credit Union does not charge terminal access fees, but the
1.75% cash advance fee from J.P. Morgan will still apply.
J.P. Morgan [Chase] ATMs may be located on the internet at www.chase.com. The
ATM locator is in the upper right-hand corner.
34. What fees are associated with the program?
- Late Fee - If your account has been cancelled, a $25.00 late fee
will be charged for any payment not received within 96 calendar days
past the closing date on the statement of account in which the charge
first appeared.
- Cash Advance Fee/ATM – The cash advance fee is 1.75% of the
amount of each cash advance transaction. In some cases, an
additional surcharge may be imposed by ATM operators.
- Convenience Check Fee – The convenience check fee is 1.9%
of the amount of each convenience check.
- Returned/Rejected Payment Fee – If your check or electronic
payment is not honored, or if J.P. Morgan must return it to you because
it cannot be processed, then you will be charged a returned/rejected
fee of $25.00.
- Collection Fees – If J.P. Morgan refers your account to an
attorney for collection, you will be responsible for any attorney’s
fees, if any, not to exceed one third of recovered amount plus actual
court costs except where prohibited by law.
These fees cannot be paid or reimbursed by the government.
35. How do I get a Personal Identification Number (PIN) for my
J.P. Morgan account?
If you have ATM authority, you should receive your PIN in the mail approximately
four (4) days after receiving your new J.P. Morgan card. If you
have a question regarding receipt of a PIN number contact J.P. Morgan
customer service at 888-297-0781.
36. How will I pay for individually billed transactions on my J.P. Morgan card?
You may make a payment at no charge either by:
(1) mailing in your payment with the coupon from your monthly statement; and
(2) by telephone at 888-297-0781; TTY use relay service; or 847-488-4442 (International).
Payment cannot be made at J.P. Morgan [Chase] branch offices.
37. How can I distinguish individually billed transactions from
centrally billed transactions on my monthly J.P. Morgan cardholder
statement of account?
Individually billed transactions will appear in a separate section from
your centrally billed transactions.
PURCHASE RELATED QUESTIONS
38. I had convenience checks issued by Bank of America, but I
haven’t received my new J.P. Morgan checks. What should
I do?
Contact your agency/organization program coordinator (A/OPC).
39. What is the charge for J.P. Morgan convenience checks?
The use of convenience checks should be minimized as much as possible. Each
convenience check will be assessed a fee of 1.9 % of the check face amount.
40. What do I do with my Bank of America convenience checks?
Bank of America convenience checks should be shredded. Convenience
check registers and supporting documentation are official records and
must be maintained with the cardholder statements of account.
41. What is the last date for writing a convenience check on
my Bank of America account?
The last date for writing checks will be November 29, 2008. Checks
not presented by the vendor for payment by December 15, 2009, will be
returned unpaid by Bank of America.
FLEET
42. Why is there a green diagonal stripe across the back of the J.P.
Morgan fleet card?
Fleet charge cards are generally assigned to a vehicle or equipment
rather than an individual. Therefore, there is a green diagonal stripe
across the signature block, because no signature is required.
43. Can the J.P. Morgan fleet charge card be used for other than
DOI fleet vehicles and equipment, e.g. a GSA vehicle?
No. The J.P. Morgan fleet charge card may only be used for DOI-owned
vehicles or equipment. Typically, GSA leases include payment for
fuel, scheduled maintenance and repairs; therefore, the assigned GSA
fleet charge card must be used.
The fleet charge card shall not be used to fuel privately-owned vehicles
(POV) or rental cars. Fuel reimbursement is included in the mileage
reimbursement rate.
44. What should I do if the fleet charge card is not accepted?
Please contact J .P. Morgan Chase or your bureau Fleet agency/organization
program coordinator (A/OPC).
45. What type of fuel should I purchase?
You should only purchase regular unleaded, regular diesel or alternative
fuel (as specified by the motor vehicle manufacturer).
46. Can I use the J.P. Morgan fleet charge card for non-fuel
purchases?
The J.P. Morgan fleet charge card can only be used for official purposes
to purchase fuel, maintenance and repair services. The fleet charge
card can be used for emergency repairs and services, for example towing
services or tire repair or replacement, but shall not exceed the micropurchase
threshold, unless otherwise specified by bureau/office policy. The
fleet charge card shall not be used for unofficial purposes, e.g.,
beverages, snacks, etc.
47. Are there prompts at the pump, e.g. odometer readings?
The J.P. Morgan fleet charge card does not require any data collection
prompts, e.g., odometer readings. However, there is an industry
standard for security prompts. Typically, you may be asked for
the zip code in which case you must use the billing statement zip code. Consult
your fleet manager for this information.
The GSA fleet charge card may have data collection prompts. Please
consult your fleet manager for specific instructions.
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