INTERIOR PROPERTY MANAGEMENT DIRECTIVES
410 ADDITION TO IPMD
| Section | Subject |
|---|---|
| 114-60.800 | Scope of Subpart |
| 114-60.801 | Relief from Accountability |
| 114-60.802 | Types of Survey Authority |
| 114-60.802-1 | Standing Board of Survey |
| 114-60.802-2 | Local Survey Officer |
| 114-60.802-3 | Travelling Survey Officer |
| 114-60.802-4 | Special Boards of Survey |
| 114-60.803 | Report of Survey |
| 114-60.803-1 | Forms |
| 114-60.803-2 | Distribution |
| 114-60.803-3 | Additional Distribution |
| 114-60.804 | Conducting a Survey Action |
| 114-60.804-1 | Notification of a Board of Survey/SurveyOfficer |
| 114-60.804-2 | Survey Signature |
| 114-60.804-3 | Limitations |
| 114-60.804-4 | Continuing Property in Service |
| 114-60.804-5 | Witnessing Destruction or Reduction to Scrap |
| 114-60.804-6 | Destruction and Disposal of Hazardous Materials |
| 114-60.805 | Reviewing Authority for Reports of Survey and Certificates of Unserviceable Property |
| 114-60.805-1 | Reports of Survey |
| 114-60.805-2 | Authority to Overturn Findings and determinations |
| 114-60.806 | Removal of Surveyed Property from Accountability Records |
| 114-60.807 | Property Irregularities |
| 114-60.807-1 | Property Irregularities Defined |
| 114-60.807-2 | Reporting Theft, Unauthorized Use, or Vandalism to Law Enforcement Authorities |
| 114-60.807-3 | Investigation Requirement |
| 114-60.807-4 | Responsibilities |
| 114-60.808 | Employee Liability, Notification, and Appeal |
| 114-60.808-1 | Determination of Liability |
| 114-60.808-2 | Employee Notification and Participation |
| 114-60.808-3 | Financial Liability and Disciplinary Actions |
| 114-60.808-4 | Determining the Amount of Financial Liability |
| 114-60.808-5 | Depreciation Formula for Lost, Damaged or Stolen |
| 114-60.808-6 | Employee Notification of Findings and Determinations |
| 114-60.808-7 | Employee Appeal of Survey Findings and Determinations |
| 114-60.808-8 | Transmittal of the Official File |
| 114-60.808-9 | Debt Collection |
| 114-60.808-10 | Billing the Employee |
| 114-60.809 | Unserviceable Property |
| 114-60.809-1 | Scope of Part |
| 114-60.809-2 | Relief from Accountability |
| 114-60.809-3 | Certificate of Unserviceability Signature |
| 114-60.809-4 | Forms |
| 114-60.809-5 | Conducting an Unserviceable Property Action |
| 114-60.809-6 | Determination of Unserviceability |
| 114-60.809-7 | Continuing Property in Service |
| 114-60.809-8 | Witnessing Destruction or Reduction to Scrap |
| 114-60.809-9 | Destruction and Disposal of Hazardous Materials |
| 114-60.809-10 | Authority to Overturn Findings and Determinations |
| 114-60.809-11 | Removal of Unserviceable Property from Accountability Records |
114-60.800 -- Scope of Subpart
This Subpart establishes the basic requirements for the appointment of Boards of Survey or other survey authorities to investigate circumstances surrounding lost, stolen, damaged, or destroyed and unserviceable property. It establishes requirements for investigation, reporting findings, and making determinations for the relief of accountability. It also prescribes personal financial liability for lost, stolen, damaged, or destroyed Government property, and review of survey actions.
114-60.801 -- Relief from Accountability
Accountable Property Officers shall request relief of accountability for property loss or unserviceability through a Report of Survey, Form DI 103 (Revised 6/88), or similar bureau/office form. Departmental forms are available from the Printed Materials Distribution Service operated by the Bureau of Land Management for the Department.
(a) Survey action not required:
1. To document the loss of non-expendable, non-sensitive property with a depreciated value of less than $5000, unless required by bureau/office policy. However, this does not alleviate the requirement to establish appropriate internal controls over all assets, regardless of cost. Managers are responsible for documenting losses of non-expendable, non-sensitive property with an original acquisition cost of less than $5,000, in accordance with bureau/office policy.
2. For damage to a motor vehicle when such damage is clearly not the result of employee negligence and there is no possibility of a claim against the Government, e.g., broken windshield from flying debris, minor dents while appropriately parked, damaged tires resulting from road hazards, etc.
3. When a Certificate of Unserviceable Property is used in accordance with 114-60.809.
(b) Referral to Survey authority. If documentation or conditions indicate a pattern of unacceptable losses for low value property the Accountable Property Officer or other authorized person may refer the incident, regardless of original acquisition cost, to a Survey authority for investigation.
(c) Survey action required. Except as permitted in IPMD 114-60.801(a), Survey action is required for relief from accountability for lost, stolen, damaged, or destroyed Government property. Survey action is also required for all sensitive property.
(d) Surveys for loaned, shared or co-located equipment. Survey action responsibilities for property that is loaned, shared or co-located with other than Department of the Interior entities shall be clearly stated in the agreement authorizing the loan, sharing, or co-location use.
114-60.802 -- Types of Survey Authority
When survey action is required it must be conducted by one of the following methods: A Standing Board of Survey, a Travelling Survey Officer, a Local Survey Officer, or a Special Board of Survey. Board members and Survey officers must be Government employees. Contractor or other non-Government personnel may not be appointed although they may participate in an advisory capacity.
(a) Appointment. A Survey authority will be appointed, in writing, by the head of the bureau/office, the head of the regional, area, or comparable office, or the Accountable Property Officer. Bureau/office policy will establish appointment authority.
(b) Membership. The Accountable Property Officer and the employee responsible for the property to be surveyed shall not be Survey authorities. Property Managers may participate either as full members, or non-voting participants in an advisory capacity as determined by bureau/office policy.
(c) Periods of appointment. Survey authorities will be appointed for a period of at least one year. In the event of a change in the appointing official, i.e., transfer, retirement, death, existing appointments may remain in effect, but must be renewed by the new permanent appointing official.
114-60.802-1 -- Standing Board of Survey
A standing Board of Survey of no less than three members will be appointed, in writing by the Property Management Officer.
Responsibilities.
1. Appointed to investigate loss of Government property; and
2. Required to complete a Report of Survey documenting the investigation; and
3. Arrive at findings and make determinations about the disposition of the property and financial liability for the loss.
114-60.802-2 -- Local Survey Officer
(a) Responsibilities. A Local Survey Officer has the same responsibilities as a Standing Board of Survey.
(b) Appointment: Can only be appointed to investigate loss of non-sensitive Government property with an original acquisition cost of less than the capitalization threshold.
114-60.802-3 -- Travelling Survey Officer
(a) Responsibilities. A Travelling Survey Officer has the same authorities, responsibilities, and restrictions as a Standing Board of Survey and acts in lieu thereof.
(b) Appointment. In instances where the appointing authority is responsible for property at separate geographic locations, and it is determined that use of a Travelling Survey Officer is required, one may be appointed.
114-60.802-4 -- Special Boards of Survey
Heads of bureaus/offices, regional directors or comparable officials may establish Special Boards of Survey to investigate unusual losses such as those resulting from major incidents (e.g., fire, flood, earthquake, etc.). Special Boards of Survey have the same responsibilities and authority as Standing Boards of Survey. No limits are imposed upon the composition (membership) or size of Special Boards. The appointing official shall designate all members in writing.
114-60.803 -- Report of Survey
Form DI 103 (6/88), Report of Survey, or equivalent bureau/office form, plus any additional forms or attachments deemed necessary will be used to document the results of Survey investigations, findings, and determinations.
The original Report of Survey will be signed by the Survey Authority(s) and will be submitted through channels to the Reviewing Authority. If approved, the original will be used as authority to make adjustments to the property records. Report of Survey files will be retained for six years and then destroyed.
114-60.803-3 -- Additional Distribution
Copies of approved Reports of Survey for property losses over $50,000 shall be provided by the bureau/office Property Management Officer to the Office of Acquisition and Property Management, Office of the Secretary.
114-60.804 -- Conducting a Survey Action
114-60.804-1 -- Notification of a Board of Survey/Survey Officer
When circumstances require convening a Survey authority, the Accountable Property Officer for the property to be surveyed will immediately notify the Board Chairperson, Survey Officer, or Property Administrator as determined by bureau/office instructions. Survey action shall be initiated within 30 days of the discovery of the loss. Delays shall be explained in writing and attached to the Survey document.
114-60.804-2 -- Survey Signature
All members with survey authority involved in the decision of the Survey findings and determinations must sign the Report of Survey.
Boards of Survey and Survey Officers will limit their activities to surveying Government property. Loss of private property is not the concern of Boards of Survey/Survey Officers, but is handled through the tort claims process.
114-60.804-4 -- Continuing Property in Service
Survey authorities may recommend that the property be continued in service, reported for reutilization as available/excess property, or cannibalized for parts.
114-60.804-5 -- Witnessing Destruction or Reduction to Scrap
Destruction, cannibalization, or reduction to scrap of all non-expendable property must be witnessed by two individuals. The witnesses may not be the Accountable or Custodial Property Officer, or the cognizant employee to whom the property is assigned.
114-60.804-6 -- Destruction and Disposal of Hazardous Materials
Hazardous materials, including hazardous material containers, and personal property containing hazardous materials shall be destroyed under Federal, State, and local waste disposal and air and water pollution control standards. Additional requirements for the abandonment and destruction of certain specific hazardous materials are contained in FPMR 101-42.1102.
114-60.805 -- Reviewing Authority for Reports of Survey
114-60.805-1 -- Reports of Survey
The Reviewing Authority shall be the senior official, or designee, at the next higher organizational level than where the property was assigned. A Reviewing Authority must not be a member of the Board of Survey that acted in the case under consideration. Under no circumstances will a Reviewing Authority be the Accountable Property Officer for the property involved.
(a) Exception. Reviews may occur at the same level where the property and board members are assigned, if permitted by bureau/office policy.
114-60.805-2 -- Authority to Overturn Findings and Determinations
The Board of Survey or Survey Officer findings and determinations cannot be overturned by the Reviewing Authority or Accountable Property Officer. The Reviewing Authority may only return a Report of Survey for reasons of technical insufficiency or inadequate documentation. If the Reviewing Authority disagrees with the Board of Survey's or Survey Officer's findings and determinations, a written statement will be prepared outlining reasons for such disagreement, and attached to the Report of Survey. The Report of Survey shall be forwarded to the head of the bureau/office, or designee at the bureau/office headquarters level, for resolution.
114-60.806 -- Removal of Surveyed Property from Accountability Records
Surveyed property will not be removed from the property accountability records until the Reviewing Authority has approved the Report of Survey.
114-60.807 -- Property Irregularities
Property irregularities shall be investigated by Boards of Survey/Survey Officers in accordance with the following procedures.
114-60.807-1 -- Property Irregularities Defined
Examples of property irregularities include:
(a) Repetitive losses of a particular type of property or recurring losses at a given location.
(b) Losses of a suspicious nature.
(c) Evidence of serious misconduct or irregularity (fraud, falsification of records, etc.)
(d) Known, suspected, or alleged fraud, waste or abuse, or misappropriation of Government property.
(e) Loss or theft of a firearm or weapon, ammunition, explosives, hazardous materials, or a controlled substance.
114-60.807-2 -- Reporting Theft, Unauthorized Use, or Vandalism to Law Enforcement Authorities
Cases of theft, ongoing unauthorized use, or vandalism will be reported to the local or State law enforcement authorities, and where appropriate, to facility security forces. (Note: see IPMD 114-60.807-3 and IPMD 114-60.807-1(c)(2)(i) for exceptions) Additionally, all thefts and vandalism will be reported to the Federal Bureau of Investigation (FBI). The FBI may choose to conduct an active investigation only in cases where the value of the property stolen, missing, or vandalized is $5,000 or more. Reports for items valued at less then $5,000 will be placed in the FBI administrative files for further analysis but normally no investigation will be conducted.
114-60.807-3 -- Investigation Requirement
In addition to the general requirements of Part 114-60 for survey action, 355DM 2 requires additional investigation of property irregularities when the situation warrants. The provisions in the Departmental Manual pertaining to Office of Inspector General (OIG) investigations are in addition to Boards of Survey/Survey Officer requirements.
114-60.807-4 -- Responsibilities
(a) Boards of Survey or Survey Officer. If, in the course of the investigation there exists evidence of property irregularities as outlined in 114-60.807-1, the findings will be referred to the head of the bureau/office or designee.
(b) Head of bureau or office. Reports forwarded with evidence of property irregularities shall be reviewed by the head of the bureau/office or designee to determine whether the case merits referral to the OIG. When it is determined that property irregularities exist, the initial findings and all of the pertinent documentation will be forwarded to the Assistant Inspector General for Investigations. A copy of each case referred to the OIG will also be provided to the Director, Office of Acquisition and Property Management, for review. No further investigations or disciplinary actions will be taken pending the outcome of the OIG review.
(c) Office of Inspector General. The OIG will:
1. Review all Reports of Survey forwarded by bureaus and offices.
2. Conduct investigations and provide the head of the reporting bureau/office and the Director, Office of Acquisition and Property Management with the results and recommendations.
3. Notify the bureau/office and the Office of Acquisition and Property Management in instances where investigations are not appropriate. If so notified, the bureau/office may begin Survey procedures.
114-60.808 -- Employee Liability, Notification, and Appeal
114-60.808-1 -- Determination of Liability
(a) No liability. Employees will not be held financially liable for loss attributable
to inadequate instruction or inherent defects in the property. The loss of Government
property alone does not automatically indicate negligence. If the Survey authority
cannot prove negligence based on facts, or convincingly demonstrate in written
argument that the employee acted in an imprudent manner, then it cannot arrive
at a determination of negligence.
Employees and Accountable Property Officers should be relieved of accountability
and financial liability when they satisfactorily explain the circumstances surrounding
the loss, the evidence is consistent with such explanation, and under the circumstances,
the loss occurred despite reasonable care and precautions.
(b) Liability. Under circumstances other than the above, employees will be held financially liable when a thorough investigation determines:
1. That the property loss was a result of use for other than official purposes;
2. That the property loss was due to simple or ordinary neglect or negligence, which is an act or omission of the employee in which he/she failed to exercise the degree of care, precaution, attention, and vigilance which a prudent person would exercise under like circumstances;
3. That property loss resulted from a supervisor or manager who failed to provide an employee with adequate instruction or authorized the use of property by an employee unfamiliar with its operation; or
4. That property loss was due to gross negligence, which is an act or omission which constitutes misconduct in accordance with 370 DM 752, or a wanton and reckless disregard for the property.
(c) Non-Government personnel liability.
1. Legal use. Use of Government property by non-Government personnel must be authorized by a legal instrument such as a contract, cooperative agreement, etc., which contains the required property clauses. No survey action is required when such use of Government property is properly authorized. Where Government property is lost, damaged, or destroyed a determination of liability and amount due, if any, will be made by the contracting officer or other designated Government representative for the contract, memorandum of understanding, cooperative agreement, etc.
2. Illegal use. Unauthorized use of Government property by non-Government personnel is illegal (see 18 U.S.C. 641).
(i) If a Government employee permits unauthorized use the action shall be considered a property irregularity and shall be reported to the Office of the Inspector General in accordance with IPMD 114-60.807. (ii) Any other illegal use shall be reported to law enforcement authorities in accordance with IPMD 114-60.807-2.
114-60.808-2 -- Employee Notification and Participation
(a) Prior to convening a board of survey the Chairperson, Board of Survey or Survey Officer will send written notification to the employee who may be held liable for property loss, and afford the employee the opportunity to present a written statement of facts surrounding the loss. Any such statement must be presented to the Board of Survey/Survey Officer by the employee within fourteen (14) calendar days of the date of the notification. The statement(s) will become a part of the Report of Survey and will be considered in the investigation and determination of financial liability.
(b) The employee may also orally address the Board within the same timeframe, but must provide an accompanying written statement of any facts he/she wishes the Board to include in the Report of Survey.
114-60.808-3 -- Financial Liability and DisciplinaryActions
Any deliberation concerning an employee's liability must be completely separate and apart from, and without prejudice to or from, any personnel action that may be under consideration (e.g., admonishment, reprimand, suspension, reassignment, demotion, etc.). The assessment of financial liability is not to be used in lieu of, or as a form of, disciplinary action. Boards/Officers may not recommend personnel actions, but must confine their recommendations to recovering Government losses and correcting the cause of the incidents.
114-60.808-4 -- Determining the Amount of Financial Liability
When the Board of Survey/Survey Officer finds that an employee should be held liable for property loss, the Board/Officer will determine and specify in writing the exact dollar amount. More than one employee may be found negligent for an incident involving a piece of property, but the dollar amount must be prorated equitably among the negligent employees, e.g., if two employees are equally to blame for a loss, then the total amount of the loss should be divided between them. The total amount of liability assessed should be determined as follows:
(a) Simple negligence. The amount of financial liability assessed by the Board of Survey/Survey Officer in cases where property loss was the result of simple or ordinary negligence shall be:
1. Damage. The estimated or actual cost of repairs for damage to Government property, regardless of whether or not the property was repaired; or the replacement cost for a comparable item, whichever is less.
2. Loss or theft. The amount of financial liability for Government property which was lost or stolen as a result of simple negligence shall be the estimated or fair market value of the property computed by subtracting the accumulated depreciation from the acquisition value; or the replacement cost of a comparable item; whichever is less.
3. Destruction. The amount of financial liability for Government property which was destroyed as a result of simple negligence shall be the estimated or fair market value of the property computed by subtracting the accumulated depreciation from the depreciable amount; or the replacement cost of a comparable item; whichever is lowest.
In no case involving simple negligence will the employee be assessed more than $250 or one month's disposable pay, and always at the lesser amount. Under no circumstances shall associated costs such as towing, storage, damage to private property, etc. be part of the liability assessed.
(b) Gross negligence. When a Board of Survey/Survey Officer finds that an employee should be held liable for loss, theft, damage, or destruction of property resulting from gross negligence, the amount of liability shall be determined as follows:
1. Damage. The amount of financial liability for damage resulting from gross negligence shall be the lower of the replacement cost of a comparable item or the estimated or actual cost of repairs, regardless of whether or not the property is repaired.
2. Loss or theft. The amount of financial liability for loss or theft of Government property resulting from gross negligence shall be the lower of the replacement cost of a comparable item or the estimated or fair market value of the property computed by subtracting the accumulated depreciation from the acquisition value.
3. Destruction. The amount of financial liability for destruction of Government property resulting from gross negligence shall be the lower of the replacement cost of a comparable item or the estimated or fair market value of the property computed by subtracting the accumulated depreciation from the depreciable amount.
Under no circumstances shall associated costs such as towing, storage, damage to private property, etc. be part of the liability assessed.
114-60.808-5 -- Depreciation Formula for Lost, Damaged or Stolen Property
Straight-line depreciation is the Departmental standard for depreciation. To determine the value of property at the time of its loss or damage do the following:
1. Determine the acquisition value (the fair market or estimated value at the time of receipt).
2. Identify the salvage value (10% of the original acquisition value in 1.).
3. Subtract the salvage value from the acquisition value.
4. Subtract the acquisition year from the current year and multiply the result by twelve.
5. Subtract the acquisition month from the current month.
6. Add or subtract the result from line 5 with line 4.
7. Multiply the result from line 3 by the result from line 6.
8. Determine the useful life and subtract the acquisition year less the model year. Multiply the result by twelve.
9. Divide the result from line 7 by the result from line 8.
10. The result from line 9 is the accumulated depreciation for the item at the time of loss and is then subtracted from the acquisition value to determine the amount of financial liability.
114-60.808-6 -- Employee Notification of Findings and Determinations
The Board of Survey or Survey Officer must provide the employee with the following information immediately following the completion of review and approval of a Survey action.
(a) A copy of the signed, reviewed, and approved Report of Survey, including findings and recommendations.
(b) A letter stating: "If you (the employee) choose to appeal the findings and determinations of the Board of Survey/Survey Officer you must file with the Director, Office of Hearings and Appeals, (801 N. Quincy Street, MS 300-QC, Arlington, VA 22203) a notice of appeal within 30 days of the date of the decision transmitted by this letter (See IPMD 114-60.808-7 and 114-60.808-8 for filing procedure.). A copy of your appeal letter must be forwarded to (the applicable property office) to ensure billing procedures will not be implemented until your appeal is decided".
114-60.808-7 -- Employee Appeal of Survey Findings and Determinations
(a) An employee may appeal a Board of Survey or Survey Officer finding of simple or gross negligence and/or financial liability. Appeal procedures are found in 43 CFR 4.700 - 4.704. An ad hoc board of appeals at the Department's Office of Hearings and Appeals will normally decide appeals. All findings by the ad hoc board of appeals are final for the Department in accordance with 43 CFR 4.1(b)(4).
(b) A copy of all appeals shall be sent by the appellant to the appropriate servicing property office, who will ensure that billing procedures are not inadvertently begun and will transmit the official file to the Office of Hearings and Appeals.
(c) Bureaus/Offices have the right to respond to an employee appeal. Upon notification of an employee appeal the bureau/office must immediately contact the Office of Hearings and Appeal requesting an opportunity to respond. A timeframe for responding will also be established.
114-60.808-8 -- Transmittal of the Official File
(a) Within 10 calendar days of receipt of a copy of the notice of appeal, the
official whose decision is being appealed shall ensure that the entire original
* official file in making the determination is transmitted to the Director,
OHA (43 CFR 4.702).
*Note: Photographic copies of photographs are not acceptable.
(b) The official file must be organized in a logical reverse chronological order and bound or stapled so that it will not become disorganized in the transmittal process.
114-60.808-9 -- Debt collection
Amounts owed by an employee resulting from a Survey action may be voluntarily remitted under bureau/office procedures or may be collected by administrative offset in accordance with 31 U.S.C. 3716 (1988).
(a) Employees may replace lost, stolen, or destroyed items with a comparable item, or have damaged items repaired, upon written approval by the Accountable Property Officer.
114-60.808-10 -- Billing the employee
(a) Requirement to establish a claim. When it is determined by the Board of Survey/Survey Officer that an employee should be held financially liable, and that determination has been approved by the Reviewing Authority, the Government will establish its claim against the employee after the 30 day appeal period by billing for the amount determined by the Board of Survey/Survey Officer. Payment of such billing does not convey title to the property.
(b) Suspension of billing procedures. Billing procedures will be suspended pending the outcome of a timely appeal. Billing will be reinstated if the Office of Hearings and Appeals finds in favor of the Government, or when the Director or an Appeals Board provides that a decision or any part of it shall be in full force and effect immediately. (See 43 CFR 4.21)
(c) Exemption. Because of the costs associated with the collection process, bureaus/offices may elect not to collect small amounts in cases of simple negligence. If the amount is less than the estimated cost to effect the collection and does not exceed $100, the appropriate finance officer may waive it. All other requirements of IPMD 114-60.8 remain in full force and effect.
114-809 -- Unserviceable Property
114-60.809-1 -- Scope of Subpart
This Subpart establishes the basic requirements for conducting unserviceable property actions. It establishes requirements for unserviceability determinations, reporting findings, and making determinations for the relief of accountability.
114-60.809-2 -- Relief from Accountability
Accountable Property Officers shall request relief of accountability for unserviceable property through a Certificate of Unserviceable Property, Form DI 103A (Revised 6/88), or similar bureau/office form. Departmental forms are available from the Printed Materials Distribution Service operated by the Bureau of Land Management for the Department.
Exception. Unserviceable action is not required for the loss of non-expendable, non-sensitive property with a depreciated value of less than $5000, unless required by bureau/office policy. However, this does not alleviate the requirement to establish appropriate internal controls over all assets, regardless of cost. Managers are responsible for documenting losses of non-expendable, non-sensitive property with an original acquisition cost of less than $5000, in accordance with bureau/office policy.
114-60.809-3 -- Certificate of Unserviceable Property Signature
Each Certificate of Unserviceable Property must be signed by the servicing property management staff and include their recommendation.
Form DI 103A (6/88), Certificate of Unserviceable Property, or equivalent bureau/office form may be used for documenting the disposition of property that is obsolete or worn out through fair wear and tear.
114-60.809-5 -- Conducting an Unserviceable Property Action
Unserviceable property actions must be well documented, with all necessary signatures. After final approval, property records must be changed to reflect the destruction/rehabilitation of the property, and the documentation filed for six years for audit trail purposes and then may be destroyed.
114-60.809-6 -- Determination of Unserviceability
Upon receipt of a Certificate, the property official will make a recommendation to the Accountable Property Officer regarding the serviceability of the property. The Certificate and the recommendation will be forwarded to the Accountable Property Officer for review and signature.
114-60.809-7 -- Continuing Property in Service
The Reviewing Authority may recommend that the property be continued in service, reported for reutilization as available/excess property, or cannibalized for parts.
114-60.809-8 -- Witnessing Destruction or Reduction to Scrap
Destruction, cannibalization, or reduction to scrap of all non-expendable property must be witnessed by at least one individual designated by the appointing official. The witness may not be the Accountable or Custodial Property Officer, or the cognizant employee to whom the property is assigned.
114-60.809-9 -- Destruction and Disposal of Hazardous Materials
Hazardous materials, including hazardous material containers, and personal property containing hazardous materials shall be destroyed under Federal, State, and local waste disposal and air and water pollution control standards. Additional requirements for the abandonment and destruction of certain specific hazardous materials are contained in FPMR 101-42.1102.
114-60.809-10 -- Authority to Overturn Findings and Determinations
The Accountable Property Officer may disapprove a Certificate if supporting information is inadequate or incomplete. The Certificate will be returned to the originator through the property official outlining the reasons for disapproval and specifying what additional information is required. The revised Certificate and statements will be resubmitted by the originator through the property official within 30 days. Upon resubmission, the Accountable Property Officer may make a final determination.
114-60.809-11 -- Removal of Unserviceable Property from Accountability Records
Property approved for destruction/reduction to scrap/cannibalism will not be removed from the property records until all appropriate signatures are obtained.