Recently Released Report
GovTrip Use and Monitoring by the U.S. Department of the Interior - U.S. Geological Survey
The U.S. Department of the Interior (DOI) spends approximately $250 million a year through GovTrip on travel, with the U.S. Geological Survey (USGS) accounting for about $42.5 million of these funds.
This report is part of our DOI-wide audit of GovTrip and related travel processes and procedures. Although a new system will replace GovTrip in November 2013, we found several significant issues specific to USGS that warranted its attention under the current GovTrip travel system.
We randomly selected 100 USGS vouchers and their related authorizations from fiscal years 2009 and 2010. Of the 100 vouchers selected, we were able to fully audit only 49 vouchers due to data access limitations. During our audit, we found a number of issues relating to missing or incorrect expense documentation, incorrect per diems, latent authorization creation, unnecessary use of auto approval, conflict of duties, and missing required documentation.
During our audit, we also learned that the only internal control mechanism used to ensure the validity of travel charges was the required supervisory review of charge card statements. Unfortunately, in our selection of 50 charge card statements across several USGS office locations, we found lax supervisory reviews that presented internal control risks.
We issued three recommendations to assist USGS in improving current travel management practices and strengthen overall travel controls when DOI fully transitions to the new system. USGS concurred with one recommendation and partially concurred with the other two recommendations.
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