Recently Released Report



GovTrip Use and Monitoring by the U.S. Department of the Interior- U.S. Fish and Wildlife Service


05/23/2013

The U.S. Department of the Interior (DOI) spends approximately $250 million a year through GovTrip on travel, with the U.S. Fish and Wildlife Service (FWS) accounting for about $45 million of these funds.

This report is part of our DOI-wide audit of GovTrip and related travel processes and procedures. Although a new system will replace GovTrip in November 2013, we found several significant issues specific to FWS that warranted its attention under the current GovTrip travel system.

We randomly selected 97 FWS vouchers and their related authorizations from fiscal years 2009 and 2010. We found a number of issues relating to missing documentation, expense errors, missing travel vouchers and profiles, latent authorization creation, unjustified voucher errors, and unnecessary use of auto approval.

During our audit, we also learned that the only internal control mechanism used to ensure the validity of travel charges was the required supervisory review of charge card statements. Unfortunately, in our selection of 50 charge card statements across several FWS office locations, we found lax supervisory reviews that contributed to issues with over one third of the statements reviewed. Specifically, we found missing signatures, expenses that were not in GovTrip or did not match what was reported in GovTrip, and missing traveler profiles. In addition, we found that FWS management had issued a memorandum to its employees allowing the use of third-party travel booking Web sites, which conflicts with the Federal Travel Regulation.

We issued two multiple part recommendations to assist FWS in improving current travel management practices and strengthen overall travel controls when DOI fully transitions to the new system. The Bureau generally concurred with both and has already begun taking steps to improve its travel practices.

Read the complete report