Recently Released Report




GovTrip Use and Monitoring by the U.S. Department of the Interior – Office of Surface Mining Reclamation and Enforcement


05/23/2013


The U.S. Department of the Interior (DOI) spends approximately $250 million a year through GovTrip on travel, with the Office of Surface Mining Reclamation and Enforcement (OSM) accounting for about $2.8 million of these funds.

This report is part of our DOI-wide audit of GovTrip and related travel processes and procedures. Although a new system will replace GovTrip in November 2013, we found several significant issues specific to OSM that warranted its attention under the current GovTrip travel system.

We randomly selected 90 OSM vouchers and their related authorizations from fiscal years 2009 and 2010. During our audit, we found a number of issues relating to missing or incorrect expense documentation, latent authorization creation, unnecessary use of auto approval, and missing required documentation.

During our audit, we also learned that the only internal control mechanism used to ensure the validity of travel charges was the required supervisory review of charge card statements. Unfortunately, in our small selection of 15 charge card statements from 2 OSM office locations, we found lax supervisory reviews that presented internal control risks.

We issued two, multiple part recommendations to assist OSM in improving current travel management practices and strengthen overall travel controls when DOI fully transitions to the new system. The Bureau partially concurred.

Read the complete report

 

Last Updated: 05/23/2013