Recently Released Report



GovTrip Use and Monitoring by the U.S. Department of the Interior – Bureau of Indian Affairs


05/23/2013

The U.S. Department of the Interior (DOI) spends approximately $250 million a year through GovTrip on travel, with the Bureau of Indian Affairs and Bureau of Indian Education (BIA) accounting for about $32 million of these funds.

This report is part of our DOI-wide audit of GovTrip and related travel processes and procedures. Although a new system will replace GovTrip in November 2013, we found several significant issues specific to BIA that warranted its attention under the current GovTrip travel system.

We randomly selected 99 BIA vouchers and their related authorizations from fiscal years 2009 and 2010. Due to missing documentation, we could fully audit only 72 vouchers. In those we did audit, we found a number of issues relating to latent authorization creation, unnecessary use of auto approval, and missing required documentation.

During our audit, we also learned that the only internal control mechanism used to ensure the validity of travel charges was the required supervisory review of charge card statements. Unfortunately, in our selection of 48 charge card statements across several BIA office locations, we found lax supervisory reviews that contributed to issues with almost half of the statements reviewed. Specifically, we found missing signatures and expenses that were not in GovTrip or did not match what was reported in GovTrip.

We issued two multiple part recommendations to assist BIA in improving current travel management practices and strengthen overall travel controls when DOI fully transitions to the new system. The Bureau concurred with both.

Read the complete report