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Privacy Act System of Records NoticesI. Office of the Secretary and Department-wide:
Categories of individuals covered by the system: Past, present and prospective departmental employees, contractors, subcontractors, grantees, subgrantees, lessees, licensees, and other persons doing business with the Department, or having contact with the Department or geographical areas under its jurisdiction. Categories of individuals covered by the system: Past, present, and prospective Departmental employees, contractors, subcontractors, grantees, subgrantees, lessees, licensees, and other persons doing official business with the Department, or having contact with the Department or geographical areas under its jurisdiction. (replaced by DOI-46 below published 3/12/07) Categories of individuals covered by the system: All individuals who have had access to the Main and South Interior Buildings. These include, but are not limited to, the following groups: Current agency employees, former agency employees, agency contractors, persons authorized to perform or to use services provided in the Main and South Interior Buildings (e.g., Department of the Interior Federal Credit Union, Interior Recreation Association Fitness Center, etc.), volunteers and visitors. Categories of records in the system. New routine use added to this notice Categories of individuals covered by the system: Individual Indians who have money accounts. New routine use added to this notice Categories of individuals covered by the system: Professional, dual-function and incidental pilots employed by Department of the Interior bureaus and offices. Categories of records covered by the system. New routine use added to this notice Categories of individuals covered by the system: Employees of the Office of Aircraft Services. New routine use added to this notice Category of individuals covered by the system: Present and former employees of the Department of the Interior who voluntarily apply for a child care subsidy, their spouses, and children. Categories of individuals covered by the system: Departmental employees required to file financial interests or disclosure statements as required by 5 CFR part 2634 and 5 CFR 3501.101, and Departmental employees subjected to remedial or disciplinary action for conflicts of interest or other ethics violations. New routine use added to this notice Categories of individuals covered by the system: Individuals whose names and other identifying information appear in file folders from inactive BIA and OST records being retired to the American Indian Records Repository. Future information may include individual Indian-related financial records from other Departmental bureaus or offices. New routine use added to this notice Categories of individuals covered by the system: Employees of the Department of the Interior and their families who seek, are referred to, and/or receive assistance through the Employee Assistance Program. Categories of individuals covered by the system:Persons performing work for the Department of Interior as volunteers but not as an employee of the agency.It includes interested persons, individuals involved in community, youth organizations, high schools and colleges. Categories of individuals covered by the system: (1) Members of the public who (a) purchase the ``America The Beautiful--The National Parks and Federal Recreational Lands Pass'' via the Internet or a telephone call-center, (b) register online to receive information about the Pass program and stewardship opportunities, or (c) are awarded a Pass as a result of reaching the necessary threshold of hours volunteered at Federal recreation lands; (2) representatives of businesses and organizations who are third party vendors of the Pass; and (3) DOI and U.S. Department of Agriculture, Forest Service employees who serve as ordering contacts for the Pass for sale/distribution. New routine use added to this notice Categories of individuals covered by the system: (1) Professional, dual-function and incidental pilots, air crews, mechanics and ground personnel employed by Interior bureaus. (2) Pilots, aircrews, mechanics, and ground personnel of commercial operators utilized by Interior bureaus. (3) Pilots, aircrews, mechanics, and ground personnel of cooperating government agencies, organizations and private individuals. New routine use added to this notice Categories of individuals covered by the System: Individuals involved or otherwise identified in hearings and appeals proceedings before the Office of the Director, Appeals Boards, and Hearings Divisions of the Office of Hearings and Appeals. New routine use added to this notice Categories of individuals covered by the system:The system contains information on individuals who send and receive electronic messages using Internet email and interoffice email from and to those Departmental bureaus/offices involved with Indian Trust programs, and those individuals who are referred to in the electronic messages. New routine use added to this notice Individuals or contacts for organizations nominated for a Take Pride In America (TPIA) Award, and individuals who provide nominations. New routine use added to this notice All employees, contractors, volunteers and appointees of the Department of the Interior (DOI), who receive training related to their official duties, whether or not sponsored by DOI bureaus and offices. All non-DOI individuals who participate in DOI-sponsored training or attend DOI-sponsored meetings. Non-DOI individuals are defined as Federal employees from other agencies; personnel from states, private agencies, not-for-profit organizations, universities Categories of individuals covered by the system: Individuals who claim to have been discriminated against on the basis of race, color, sex, religion, national origin, disability, age, status as a parent, and sexual orientation in violation of various statutes and regulations including Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 2000e, et seq); Section 501, Section 504 and Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 794, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 621, et seq); Title IX of the Education Amendments of 1972 (Pub. L. 92-318); Section 403 of the Trans-Alaska Pipeline Authorization Act (Pub. L. 93-153.87 Stat. 576); the Americans with Disabilities Act of 1990 (Pub. L. 101-336); the Age Discrimination Act of 1975 (29 U.S.C. 621); the Architectural Barriers Act of 1968 (Pub. L. 90-480); the Civil Rights Restoration Act of 1987 (Pub. L. 100-259); the Civil Rights Act of 1991 (Pub. L. 102-166); the Health Insurance Portability and Accountability Act of 1996 (Pub. L. 104-191); Department of the Interior Regulations at 43 CFR Parts 17 and 41; Presidential Executive Orders 12898, 13160, 13166, 13152, and 13145; and Departmental Manual 373 DM 8, dated July 1, 2005, subject: Procedures for Processing Complaints under Executive Order 13160, and 373 DM 7, dated December 1, 1998, subject: Equal Opportunity Procedures for Processing Complaints of Discrimination Based on Sexual Orientation. New routine use added to this notice Categories of individuals covered by the system: Persons who have written to the Secretary of the Interior on official business. Categories of individuals covered by the system: Enrollees (YCC) of USDI Federal YCC program. Categories of individuals covered by the system: Youth accepted into the YCC program. Categories of individuals covered by the system: Enrollees of past Interior Federal YCC program. Categories of individuals covered by the system:A random sample of 600 1973 YCC enrollees. Categories of individuals covered by the system: Youths between the ages of 15 and 18 who file an application to attend a Department of the Interior, or State Grant YCC camp. New routine use added to this notice Categories of individuals covered by the system: Individuals borrowing library materials from the Department of the Interior library. New routine use added to this notice Categories of individuals covered by the system: Individuals (generally Department, bureau/office, and contractor employees) who make long distance telephone calls and individual who receive long distance telephone calls placed from or charged to DOI telephones. Related to HSPD12 Implementation (see DOI-45, DOI-46, and DOI-47) Categories of Individuals: Individuals who require regular, ongoing access to Departmental facilities, information systems and networks, and/or information classified in the interest of national security, including applicants for employment or contracts with the Department of the Interior, Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also covers individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.) Note: This system notice does not apply to occasional visitors or short-term guests to whom the Department issues temporary identification and credentials. These records are covered by Interior/DOI-46, ``HSPD-12: Physical Security System Files.'' This system notice also does not apply to individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider. Although data pertaining to these individuals are stored in the Department's identity management system, their records are covered, respectively, by their individual agency Privacy Act system of records notices. Additionally, this system notice does not apply to individuals accused of security violations or found to be in violation. Records relating to personnel and building security violations will be covered by Interior/OS-18: ``Security Complaints and Investigations Files.'' Categories of Individuals: Individuals who require regular, ongoing access to Departmental facilities, including Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also includes individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.) NOTE: All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days. (2) Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental facilities. (3) Visitors and other individuals who require infrequent access to Department facilities including services provided in Departmental facilities (e.g., Departmental Museum, Indian Arts and Crafts Shop, etc.) Categories of Individuals: Individuals who require access to Departmental networks, information systems, and e-mail services, including Departmental employees, contractors, students, interns, volunteers, etc. Note: All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days. Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental networks, information systems and e-mail services. New routine use added to this notice Categories of individuals covered by the system: Individuals writing to or receiving correspondence from the following Department of the Interior officials: The Secretary, the Under Secretary, the Deputy Secretary, the Solicitor, the Assistant Secretaries, the Deputy Assistant New routine use added to this notice Categories of individuals covered by the system: Individuals requesting a parking permit or joining a carpool from both the Federal and private sector. Categories of records in the system. New routine use added to this notice Categories of individuals covered by the system: (1) Individuals designated as Custodial Officers in the Office of the Secretary. (2) Individuals in independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary) who are charged with the management of property assigned to their agency, council, or commission. New routine use added to this notice Categories of individuals covered by the system: (1) Employees of the Department of the Interior who travel on official business. (2) Employees of independent agencies, councils, and commissions who are provided administrative support by the Department of the Interior who travel on official business. (3) Individuals who travel on official business on behalf of the Department of the Interior. New routine use added to this notice Categories of individuals covered by the system: Individuals who have submitted requests for notification of the existence of, access to, and petitions for amendment of records maintained in formally designated ``systems of records'' under the Privacy Act. Individuals who have filed Privacy Act appeals with the Assistant Secretary-Policy, Management and Budget in accordance with Departmental Privacy Act appeal procedures. New routine use added to this notice Categories of individuals covered by the system: (1) Employees of the Department of the Interior. (2) Employees of independent agencies, councils and commissions (which are supported, administratively, by the Office of the Secretary). New routine use added to this notice Categories of individuals covered by the system: Employees of the Department of the Interior, contractors, concessionaires, and public visitors to Interior facilities who have been involved in an accident resulting in personal injury and/or property damage. Categories of individuals covered by the system: Members of advisory committees and candidates for advisory committee membership. New routine use added to this notice Amended September 18, 2002 in 67 FR 58817-58819). (Previously Freedom of Information Request Files System--Interior, Office of the Secretary—71).Categories of individuals covered by the system: Individuals who have submitted FOIA requests under Department of the Interior FOIA procedures. New routine use added to this notice Categories of individuals covered by the system: Current and former Departmental employees and dependents receiving compensation payments through the Federal Employees' Compensation Act (FECA) which are being charged back to the Department of the Interior. New routine use added to this notice Categories of individuals covered by the system: Departmental employees filing grievances in accordance with 370 DM 771. New routine use added to this notice Categories of individuals covered by the system: Current employees of DOI. New routine use added to this notice Categories of individuals covered by the system: Departmental employees filing unfair labor practice charges/ complaints. New routine use added to this notice Categories of individuals covered by the system: Departmental employees filing grievances/complaints. Categories of records in the system. New routine use added to this notice Categories of individuals covered by the system: Current and recently separated employees of the Department of the Interior. New routine use added to this notice Categories of individuals covered by the system: Departmental employees who apply for, participate in, and/or graduate from Departmentwide executive development programs such as the Senior Executive Service Candidate Development Program and the Team Leadership Program. New routine use added to this notice Categories of individuals covered by the system: Employees, former employees, and other Federal employees indebted and owing money to the Department of the Interior. (1) Current and former employees of the Department of the Interior (employees). (2) Current and former emergency workers ("casuals") of the Department of the Interior (emergency workers). (3) Volunteers within the Department of the Interior (volunteers). (4) Contractors within the Department of the Interior (contractors). New routine use added to this notice Categories of individuals covered by the system: Individuals owing money to the Office of the Secretary, including employees of the Department, former employees of the Department, business firms, institutions, and private citizens. New routine use added to this notice Categories of individuals covered by the system (1) Employees of the Office of the Secretary, (2) Employees of independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary, (3) Persons serving the Department in other capacities, without compensation, to the extent authorized under 5 USC. New routine use added to this notice Categories of individuals covered by the system: (1) Employees and former employees of the Department of the Interior. (2) Employees of other Federal agencies, councils and commissions using the system under a cross-servicing arrangement. (3) Persons serving without compensation to the extent authorized under 5 U.S.C. 5703, consultants, foreign participants, volunteers, contractors, and private citizen debtors and creditors who are serviced by either of the NationalBusiness Centerlocations listed above. |