INTERIOR/USGS-9
 
System name: National Research Council Grants Program--Interior, 
 USGS-9.
 
 System location: 
 Office of the Chief Geologist, Geologic Division, U.S. Geological 
 Survey, National Center, Mail Stop 912, Reston, Virginia 22092.
 Categories of individuals covered by the system: 
 Individuals assigned to U.S. Geological Survey who are considered 
 for grants made through the National Research Council.
 Categories of records in the system: 
 Contains name, address, social security number, date of birth, 
 and marital status of individuals considered for a grant. Records 
 included are: The SF 171 (Application for Federal Employment) for 
 each individual; research proposal; internal memoranda; 
 correspondence between the National Research Council and the 
 applicant; travel requests, if appropriate; and documentation for 
 renewal of assignment, if applicable.
 Authority for maintenance of the system: 
 43 U.S.C. 31 et seq., 5 U.S.C. 3101
 Routine uses of records maintained in the system, including 
 categories of users and the purposes of such uses: 
 The primary use of the records is to evaluate individuals being 
 considered for grants made through the National Research Council. 
 Disclosures outside the Department of the Interior may be made to: 
 (1) The National Research Council for evaluation purposes; (2) The 
 U.S. Department of Justice or in a proceeding before a court or 
 adjudicative body when (a) the United States, the Department of the 
 Interior, a component of the Department, or, when represented by the 
 Government, an employee of the Department is a party to litigation or 
 anticipated litigation or has an interest in such litigation, and (b) 
 the Department of the Interior determines that the disclosure is 
 relevant or necessary to the litigation and is compatible with the 
 purpose for which the records were compiled; (3) Disclose pertinent 
 information to an appropriate Federal, State, local, or foreign 
 agency responsible for investigating, prosecuting, enforcing, or 
 implementing a statute, regulation, rule, or order, where the 
 disclosing agency becomes aware of an indication of a violation or 
 potential violation of civil or criminal law or regulation; (4) A 
 congressional office from the record of an individual in response to 
 an inquiry the individual has made to the congressional office; (5) A 
 Federal agency which has requested information relevant or necessary 
 to its hiring or retention of an employee, or issuance of a security 
 clearance, license, contract, grant or other benefit; and (6) 
 Federal, State or local agencies where necessary to obtain 
 information relevant to the hiring or retention of an employee or the 
 issuance of a security clearance, license, contract, grant or other 
 benefit.
 Policies and practices for storing, retrieving, accessing, 
 retaining, and disposing of records in the system: 
 Storage: 
 Manual system maintained in files showing data on Research 
 Associates assigned to the Geological Survey under this program.
 Retrievability: 
 Indexed by name:
 Safeguards: 
 Maintained with safeguards meeting the requirements of 43 CFR 
 2.51.
 Retention and disposal: 
 Records are disposed of periodically as prescribed under Bureau 
 Records Disposition Schedule RCS/Item 802-06b and 802-07.
 System manager(s) and address: 
 Human Resources Officer, Geologic Division, U.S. Geological 
 Survey, National Center, Mail Stop 912, Reston, Virginia 22092.
 Systems exempted from certain provisions of the act: 
 Under the specific exemption authority of 5 U.S.C. 552a(k)(5), 
 the Department of the Interior has adopted a regulation (43 CFR 
 2.79(c)(2)) which exempts this system from the provisions of 5 U.S.C. 
 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) to the 
 extent that the system consists of investigatory material compiled 
 solely for the purpose of determining suitability, eligibility or 
 qualifications for federal civilian employment. The reasons for 
 adoption of this regulation are set out at 40 FR 37217 (August 26, 
 1975).