INTERIOR/NPS-12

System name: U.S. Park Police Personnel Photograph File--Interior NPS-12.
System location:
Office of Inspectional Services and Personnel Section, United
States Park Police Headquarters, 1100 Ohio Drive SW, Washington, DC
20024.
Categories of individuals covered by the system:
All U.S. Park Police Officers.
Authority for maintenance of the system:
Pub. L. 80-447, as amended by Pub. L. 91-282, Section 4.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is (1) for management to aid in the
investigation of personnel complaints and to assist the media in
identifying officers involved in all types of incidents. Disclosures
outside the Department of the Interior may be made to:
(1) Another Federal agency to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(2) The Department of Justice, or to a court, adjudicative or
other administrative body, or to a party in litigation before a court
or adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(1) The Department or any component of the Department;
(2) Any Departmental employee acting in his or her official
capacity;
(3) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee; or
(4) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(1) Relevant and necessary to the proceedings; and
(2) Compatible with the purpose for which we compiled the
information.
(3) The appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating,
prosecuting, enforcing or implementing a statute, rule, regulation,
order or license, when we become aware of an indication of a
violation or potential violation of the statute, rule regulation,
order or license.
(4) A congressional office in response to an inquiry to that
office by the individual to whom the records pertains.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
In a 5 x 8 Cardex File.
Retrievability:
By individual name.
Safeguards:
Maintained with safeguards meeting requirements of 43 CFR 2.51
for manual records.
Retention and disposal:
After an officer leaves the Park Police, his/her photograph is
properly disposed of.
System manager(s) and address:
Chief of Police, United States Park Police (See Location).
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the Systems Manager.
Record access procedures:
To see your records, write the Systems Manager. Describe
specifically as possible the records sought. If copies are desired,
indicate the maximum you are willing to pay.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the Systems Manager.
Record source categories:
Personnel files and ID photographs.