#..INTERIOR/MMS-5

#....System name:

Telephone/Employee Locator System (TELS)--Interior, MMS-5.
System location:
Procurement and Support Services Division, Minerals Management
Service, Mail Stop-2520, 381 Elden Street, Herndon, Virginia, 20170-
4817, and Administrative Service Centers.
Categories of individuals covered by the system:
Minerals Management Service (MMS) employees Service-wide, and
contractor personnel.
Categories of records in the system:
Names of individual employees and contractor employees, social
security numbers, grades, office telephone, building codes, room
numbers, mail stop codes, tenures, work schedules, organization
codes, and home zip codes.
Authority for maintenance of the system:
5 U.S.C. 301.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of these records are: (1) To prepare MMS
telephone directories; (2) ride sharing; (3) to prepare space
occupancy reports; (4) to show change in employees position status
and location; (5) to monitor telephone inventories. Disclosure
outside of the Department may be made: (1) To the U.S. Department of
Justice or in a proceeding before a court or adjudicative body when
(a) the United States, the Department of the Interior, a component of
the Department, or, when represented by the Government, an employee
of the Department is a party to litigation or anticipated litigation
or has an interest in such litigation, and (b) the Department of the
Interior determines that the disclosure is relevant or necessary to
the litigation and is compatible with the purposes for which the
records were compiled; (2) of information indicating a violation or
potential violation of a statute, regulation, rule, order, or license
to appropriate Federal, State, local or foreign agencies responsible
for investigating or prosecuting the violation or for enforcing or
implementing the statute, rule, regulation, order, or license; (3) to
a congressional office from the record of an individual in response
to an inquiry the individual has made to the congressional office;
(4) to a Federal Agency which has requested information relevant or
necessary to its hiring or retention of an employee or issuance of a
security clearance, license, contract, grant, or other benefit; and
(5) to Federal, State, or local agencies where necessary to obtain
information relevant to the hiring or retention of an employee, or
the issuance of a security clearance, license, contract, grant, or
other benefit.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Maintained in manual and computerized form.
Retrievability:
By name or social security number or telephone number
Safeguards:
Maintained with safeguards meeting the requirements of 43 CFR
2.51 for computer and manual records.
Retention and disposal:
Retention and disposal is in accordance with Records Management
Handbook, MMSM 380.2-H, 401-01.
System manager(s) and address:
Chief, Support Services Branch, Procurement and Support Services
Division, Minerals Management Service, Mail Stop 2520, 381 Elden
Street, Herndon, Virginia, 20170-4817.
Notification procedure:
A written and signed request stating that the expense seeks
information concerning records pertaining to him or her must be
addressed to the System Manager. See CFR 2.60.
Record access procedures:
A request for access should be addressed to the System Manager.
See 43 CFR 2.63.
Contesting record procedures:
Contact the System Manager. See 43 CFR 2.71.
Record source categories:
Individuals on whom records are kept.