#.. INTERIOR/OIG-2

#....System name: Investigative Records--Interior, Office of
Inspector General--2.

System location:
(1) Office of Inspector General, U.S. Department of the Interior,
18th and C Streets, NW, Washington, DC 20240; (2) Office of Inspector
General Regional Offices and Regional Suboffices (A current listing
of such offices and their locations can be obtained from the System
Manager); (3) Investigative site during course of an investigation.
Categories of individuals covered by the system:
Past, present, and prospective Departmental employees,
contractors, subcontractors, grantees, subgrantees, lessees,
licensees, and other persons doing official business with the
Department, or having contact with the Department or geographical
areas under its jurisdiction.
Categories of records in the system:
Investigative reports and materials pertaining to allegations of
fraud, waste, abuse, mismanagement, danger to public health or
safety, violations of law, misconduct and irregularities by
individuals covered by the system, including irregularities involving
the policies and practices of the Department and real and personal
property under its jurisdiction; a list of individuals having records
subpoenaed in connection with investigations; and their subpoenaed
records.
Authority for maintenance of the system:
(1) Inspector General Act of 1978, 5 U.S.C. app. 1, sections 1-
12; (2) 5 U.S.C. 7301; (3) Executive Order No. 11222, 18 U.S.C. 201
note; (4) 18 U.S.C. 437, as amended by Pub. L. 96-277, 94 Stat. 544;
(5) 30 U.S.C. 6; (6) 43 U.S.C. 11; (7) 43 U.S.C. 31; (8) 43 U.S.C.
1466; (9) Reorgan. Plan No. 3 of 1950, 64 Stat. 1262, as amended, 5
U.S.C. app.; (10) 43 CFR part 20; (11) 25 CFR 11.30(n)(2)(ii) (12) 28
CFR 20.3; and (13) 355 and 356 DM.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are: (a) To conduct and report
investigations of fraud, waste, abuse and mismanagement in the
programs and activities of the Department and real and personal
property under its jurisdiction, including violations of law, waste
of funds, abuse of authority, serious employee misconduct, other
irregularities, or danger to public health and safety, to insure
compliance by Departmental employees, contractors, subcontractors,
grantees, lessees, licensees and other persons doing business, or
having contact, with the Department with federal statutes,
regulations, policies, and procedures; and (b) to prevent and detect
fraud and abuse, and to promote economy, efficiency, and
effectiveness in the programs and operations of the Department of the
Interior.
Disclosures outside of the Department may be made: (1) To the
U.S. Department of Justice when related to litigation or prosecution
or anticipated litigations or prosecution; (2) to a Member of
Congress from the record of an individual in response to an inquiry
made at the request of that individual; (3) to federal, state,
tribal, territorial, or local agencies where necessary to obtain
information relevant to the firing or retention of an employee, or
the issuance of a security clearance, contract, license, grant or
other benefit; (4) to a federal agency which has requested
information relevant or necessary to its hiring or retention of an
employee, or issuance of a security clearance, license, contract,
grant, or other benefit; (5) to appropriate federal, state, tribal,
territorial, local, or foreign agencies responsible for investigating
or prosecuting the violation of, or for enforcing, implementing, or
administering a statute, rule, regulation, program, facility, order,
lease, license, contract, grant, or other agreement; (6) to a
federal, state, tribal, territorial, local, or foreign agency, or an
organization, or an individual when reasonably necessary to obtain
information or assistance relating to an audit, investigation, trial,
hearing, preparation for trial or hearing, or any other authorized
activity of the Office of Inspector General; (7) to an actual or
potential party or his or her attorney for the purpose of negotiation
or discussion on such matters as settlement of the case or matter,
plea bargaining, or informal discovery proceedings; (8) to a foreign
government pursuant to an international treaty, convention, or
executive agreement entered into by the United States.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folders and wood processing equipment storage media.
Retrievability:
Indexed by name and subpoena number.
Safeguards:
File folders and word processing equipment storage media are in
locked rooms; manual files, standard passworded files, automated data
processing equipment, and software are accessible to authorized
persons only.
Retention and disposal:
Reports of cases selected for their continuing historical value
are retained for 10 years after they become inactive and then they
are offered to the National Archives; reports on nonselected cases
are destroyed 10 years after they become inactive; subpoena log and
subpoenaed records are destroyed or returned when no longer needed
for agency use.
System manager(s) and address:
Assistant Inspector General for Investigations, Office of
Inspector General, U.S. Department of the Interior, 18th & C Sts.,
NW, Washington, DC 20240.
Systems exempted from certain provisions of the act:
Under the specific authority provided by 5 U.S.C. 552a(k)(2), the
Department of the Interior has adopted a regulation, 43 CFR 2.79(b),
which exempts this system from the provisions of 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4) (G), (H) and (I), and (f) and the portions of 43
CFR, part 2, subpart D which implement these provisions. The reasons
for adoption of this regulation are set out at 40 FR 37217 (August
26, 1975).
Under the specific authority provided by 5 U.S.C. 552a(j)(2), the
Department of the Interior has adopted a regulation, 43 CFR 2.79(a)
which exempts this system from all of the provisions of 5 U.S.C. 552a
and Department of Interior regulations in 43 CFR part 2, subpart D--
Privacy Act, except subsections (b), (c)(1) and (2), (e)(4)(A)
through (F), (e)(6), (7), (9), (10), and (11) and (i) of 5 U.S.C.
552a and the portions of the regulations in subpart D implementing
these subsections.