INTERIOR/FWS-7

System name: Water Development Project and/or Effluent Discharge
Permit Application Review--Interior, FWS-7.

System location: (1) Division of Ecological Services, Fish and
Wildlife Service, U.S. Department of the Interior, Washington, DC
20240. (2) All regional, area, and field offices of the Division of
Ecological Services. (See Appendix for addresses.)
Categories of individuals covered by the system: Individuals who
apply for permits from other regulatory agencies including the Corps
of Engineers, and the Environmental Protection Agency. (The records
contained in this system which pertain to individuals contain
principally proprietary information concerning sole proprietorships.
Some of the records in the system which pertain to individuals may
reflect personal information, however. Only the records reflecting
personal information are subject to the Privacy Act. The system also
contains records concerning corporations and other business entities.
These records are not subject to the Privacy Act.)
Categories of records in the system: Contains some public notices
or permit applications from regulatory agencies which give name,
address, and description of work that the applicant is requesting
authorization to perform. In order to adequately evaluate the
proposed project's effect on fish and wildlife resources, additional
project information is at times requested and therefore on file.
Environmental impact statements and environmental assessments on some
proposed projects also are on file.
Authority for maintenance of the system: Fish and Wildlife
Coordination Act, as amended (16 U.S.C. 661-666c; 48 Stat. 401).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: The primary use of
the records is to review and comment on permit applications.
Disclosures outside the Department of the Interior may be made (1) to
the U.S. Department of Justice when related to litigation or
anticipated litigation; (2) of information indicating a violation or
potential violation of a statute, regulation, rule, order or license,
to appropriate Federal, State, local or foreign agencies responsible
for investigating or prosecuting the violation or for enforcing or
implementing the statute, rule, regulation, order or license, (3)
from the record of an individual in response to an inquiry from a
Congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Maintained on paper in file folders.
Retrievability: Indexed by State, name of applicant, and public
notice number.
Safeguards: Maintain records in accordance with provisions of 43
CFR 2.51.
Retention and disposal: Varies in each location but generally held
from two to five years and then either sent to Records Center or
destroyed.
System manager(s) and address: Chief, Division of Ecological
Services, Fish and Wildlife Service, U.S. Department of the Interior,
Washington, DC 20240.
Notification procedure: Inquiries regarding the existence of
records shall be addressed to the System Manager, with respect to
records located in the Washington office, and to regional directors,
with respect to records located in regional or field offices. A
written, signed request stating that the requester seeks information
concerning records pertaining to him is required. See 43 CFR 2.60.
Record access procedures: A request for access shall be addressed
to the System Manager, with respect to records located in the
Washington office, and to regional directors with respect to records
located in regional or field offices. The request must be in writing
and be signed by the requester. The request must meet the content
requirements of 43 CFR 2.63.
Contesting record procedures: A petition for amendment shall be
addressed to the System Manager and must meet the content
requirements of 43 CFR 2.71.
Record source categories: Regulatory agency from which permit is
requested, State, and the individual on whom the record is
maintained.

#..INTERIOR/FWS-10

#....System name:

National Fish Hatchery Special Use Permits--Interior, FWS-10.
System location:
The records are kept at the National Fish Hatcheries.
Categories of individuals covered by the system:
The records are on individuals who applied for special use
permits on National Fish Hatcheries.
Categories of records in the system:
The records contain the names and addresses of permittees, types
of special uses, period of use, and any special conditions.
Authority for maintenance of the system:
The United State Code (16 U.S.C. 640K-3; 16 U.S.C. 664).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the records is to identify those having
special use permits at the National Fish Hatcheries and to. The
records may be disclosed outside of the Department of the Interior
under the following circumstances.
(1) Another Federal agency to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(2) The Department of Justice, or to a court, adjudicative or
other administrative body, or to a party in litigation before a court
or adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(1) The Department or any component of the Department;
(2) Any Departmental employee acting in his or her official
capacity;
(3) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee; or
(4) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(1) Relevant and necessary to the proceedings; and
(2) Compatible with the purpose for which we compiled the
information.
(3) The appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating,
prosecuting, enforcing or implementing a statute, rule, regulation,
order or license, when we become aware of an indication of a
violation or potential violation of the statute, rule regulation,
order or license.
(4) A congressional office in response to an inquiry to that
office by the individual to whom the records pertains.
(5) To debt collection agencies to locate a debtor or to collect
or compromise a Federal claim against the debtor; and
(6) To a consumer reporting agency to prepare commercial credit
reports for use by the Department.
Disclosure to consumer reporting agencies:
Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to
consumer reporting agencies as they are defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Maintained in paper files.
Retrievability:
Indexed by name.
Safeguards:
Maintained in compliance with provisions of the Code of Federal
Regulations (43 CFR 2.51).
Retention and disposal:
We destroy the records one year after the permit expires.
System manager(s) and address:
Chief, Division of Fish Hatcheries, U.S. Fish and Wildlife
Service, Department of the Interior, Washington, DC 20240.
Notification procedure:
Send inquiries regarding the existence of such records to either
the Washington Office, Division of Fish Hatcheries or the appropriate
regional office (see 50 CFR part 2 for regional addresses). The
requestor should send in a written signed request for the records
(see 43 CFR 2.60 of the Code of Federal Regulations) for additional
information.
Record access procedures:
Address requests for access to your records to either the
Washington Office, Division of Fish Hatcheries or the appropriate
Regional Director (see 50 CFR part 2 for regional addresses). The
request must be in writing, signed by the individual, and must meet
the content requirements of the Code of Federal Regulations (43 CFR
2.63).
Contesting record procedures:
To amend your record, address your request to the Chief, Division
of Fish Hatcheries, U.S. Fish and Wildlife Service, Department of the
Interior, Washington, DC 20240 or the appropriate Regional Director
(see 50 CFR part 2 for regional addresses). You must meet the content
requirements indicated in the Code of Federal Regulations (43 CFR
2.71).
Record source categories:
Records come from the individuals on whom the records are
maintained.