INTERIOR/FWS-25

System name: Contract and Procurement Records--Interior, FWS-25.

System location:
(1) Division of Contracting and General Services, Fish and
Wildlife Service, U.S. Department of the Interior, Washington, DC
20240. (2) Regional offices of Fish and Wildlife Service. (See
Appendix for regional addresses).
Categories of individuals covered by the system:
Individuals submitting unsolicited proposals or replying to
solicitations for bids. (The records contained in this system which
pertain to individuals contain principally proprietary information
concerning sole proprietorships. Some of the records in the system
which pertain to individuals may reflect personal information,
however. Only the records reflecting personal information are subject
to the Privacy Act. The system also contains records concerning
corporations and other business entities. These records are not
subject to the Privacy Act.)
Categories of records in the system:
Contains information regarding the individual which would be
required to evaluate contract proposals, i.e., name, age, education,
experience, references, and possible other pertinent information.
Authority for maintenance of the system:
Federal Property and Administrative Act of 1949, as amended 40
U.S.C. 741-745; Fish and Wildlife Act of 1956, 16 U.S.C. 742a-7421;
70 Stat. 1119.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the records is evaluation by contracting
officers and technical representatives of operating (requesting)
Division or Office placing name and address on bidders list for use
in sending out future solicitations. Disclosures outside the
Department of the Interior may be made (1) to the U.S. Department of
Justice when related to litigation or anticipated litigation; (2) of
information indicating a violation or potential violation of a
statute, regulation, rule, order or license, to appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license; (3) from the record of
an individual in response to an inquiry from a Congressional Office
made at the request of that individual, (4) to provide addresses
obtained from the Internal Revenue Service to debt collection
agencies for purposes of locating a debtor to collect or compromise a
Federal claim against the debtor, or to consumer reporting agencies
to prepare a commercial credit report for use by the Department.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be
made to consumer reporting agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Maintained on paper form, in either the ``Bidders Mailing List''
file or a ``Contract Folder''.
Retrievability:
By name and contract number.
Safeguards:
Records maintained in compliance with provisions of 43 CFR 2.51.
Retention and disposal:
Bidders Mailing List--until individual requests withdrawal or
solicitation returned unanswered. Destroyed immediately. Contract
Files: Four years after closing of file.
System manager(s) and address:
Chief, Division of Contracting and General Services, Fish and
Wildlife Service, U.S. Department of the Interior, Washington, DC
20240, and regional directors (See Appendix for regional addresses).
Notification procedure:
Inquiries regarding the existence of records should be addressed
to the System Manager, with respect to records located in the
Washington Office, and to regional directors, with respect to records
located in the office for which each is responsible. A written,
signed request stating that the requester seeks information
concerning records pertaining to him is required. See 43 CFR 2.60.
Record access procedures:
A request for access may be addressed to the System Manager, with
respect to records located in the Washington, Office and to regional
directors, with respect to records located in the office for which
each is responsible. The request must be in writing and be signed by
the requester. The request must meet the content requirements of 43
CFR 2.63.
Contesting record procedures:
A petition for amendment should be addressed to the System
Manager and must meet the content requirements of 43 CFR 2.71.
Record source categories:
Individual submitting proposals for consideration.