#..INTERIOR/BIA-9

#....System name: Traders License Files--Interior, BIA-9.

System location:
All Area and Agency Offices of the BIA. (For a listing of
specific locations, contact the Systems Manager.)
Categories of individuals covered by the system:
Applicants requesting licenses to trade on Indian reservations.
Categories of records in the system:
Case files containing applications, bond forms, copies of
licenses and related correspondence.
Authority for maintenance of the system:
25 U.S.C. 261.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is to identify individuals
authorized to trade Indian reservations. Disclosures outside the
Department of the Interior may be made (1) to the U.S. Department of
Justice when related to litigation or anticipated litigation, and (2)
of information indicating a violation or potential violation of a
statute, regulation, rule, order or license, to appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual: Letter files at Area and Agency Offices.
Retrievability:
(a) Indexed alphabetically by name of applicant. (b) Retrieved by
manual search.
Safeguards:
In accordance with 43 CFR 2.51.
Retention and disposal:
Transfer to the GSA Federal Records Center five years after case
becomes inactive.
System manager(s) and address:
Director, Office of Indian Services, Bureau of Indian Affairs,
18th and C Streets NW, Washington, DC 20245.
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the System Manager or, for records maintained in the
office for which he is responsible, an Agency Superintendent or an
Area Director See 43 CFR 2.60.
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual on whom record is maintained.