#.. INTERIOR/BIA-8

#....System name: Indian Social Services Case Files--Interior, BIA 8.

System location:
All Area, Agency and Field Offices of the BIA. (For a listing of
specific locations, contact the System Manager.)
Categories of individuals covered by the system:
Individual Indians who apply and receive social services and
direct assistance from the Bureau of Indian Affairs on Indian
reservations.
Categories of records in the system:
Case files and related card files giving history of social
services and direct assistance to individual Indians; and records
concerning, individuals which have arisen as a result of that
individual's receipt of payment or overpayment of direct assistance
funds which the individual was not entitled and/or for the misuse of
funds disbursed under the direct entitlement program.
Authority for maintenance of the system:
25 U.S.C. 13.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are (a) provides permanent
individual records on social services and direct assistance to
individual Indians; (b) provides management with an automated
information system for program planning, reporting and management
utilization. Disclosures outside the Department of the Interior may
be made (1) granting access or transfer to another Federal agency, a
State or local government, Indian tribal group or to any individual
or establishment that will have jurisdiction whether by contract to
the BIA, by assumption of trust responsibilities or by other means,
for social services programs now controlled by the BIA, (2) to the
U.S. Department of Justice when related to litigation or anticipated
litigation, (3) of information indicating a violation or potential
violation of a statute, regulation, rule, order or license to
appropriate Federal, State, local, foreign or tribal agencies
responsible for investigating or prosecuting the violation or for
enforcing or implementing the statute, rule, regulation, order or
license, (4) from the record of an individual in response to an
inquiry from a Congressional office made at the request of that
individual, (5) to Federal, State, local or tribal agencies where
necessary and relevant to the hiring or retention of an employee, or
the issuance of a security clearance, contract, license, grant or
other benefit, (6) to federal, state, local or tribal governmental
officials responsible for administering child protective services in
carrying out his or her official duties, (7) to a guardian or
guardian ad litem of a child named in the report, (8) to agencies
authorized to care for, treat, or supervise abused or neglected
children whose policies also require confidential treatment of
information, and (9) to members of community child protective teams
for the purposes of establishing a diagnosis, formulating a treatment
plan, monitoring the plan, investigating reports of suspected
physical child abuse or neglect and making recommendations to the
appropriate court of competent jurisdiction, whose policies also
require confidential treatment of information.
Disclosure to consumer reporting agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C.
552a(b)(12), disclosures may be made to a consumer reporting agency
as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or
the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual; letter files; computer-maintained in computer
translatable form on magnetic tape for automated areas.
Retrievability:
(a) Indexed alphabetically by name of applicant and/or recipient.
(b) Retrieved by manual search.
Safeguards:
In accordance with 43 CFR 2.51.
Retention and disposal:
Transfer inactive files to GSA Federal Records Center in five
years.
System manager(s) and address:
Deputy to the Assistant Secretary--Indian Affairs (Tribal
Services), Bureau of Indian Affairs, 1849 C Street, MS 4614 MIB,
Washington, DC 20240.
Notification procedure:
To determine whether the records are maintained on you in this
system write to the System Manager, or, with respect to records
maintained in the office for which he is responsible, an Agency
Superintendent or an Area or Field Office Director. (See 43 CFR
2.60.)
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. (See 43 CFR 2.63.)
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. (See CFR 2.71.)
Record source categories:
Individual on whom record is maintained.