#..INTERIOR/BIA-7

#....System name: Tribal Rolls--Interior, BIA-7.

System location:
(1) All Area, Agency and Field Offices of the BIA. (2) Director,
Office of Indian Services, Bureau of Indian Affairs, 18th and C
Streets, NW, Washington, DC 20245. (3) Division of Automatic Data
Processing Services, Bureau of Indian Affairs, 500 Gold Ave., SW,
Albuquerque, NM 87103. (For a listing of specific locations, contact
the System Manager.)
Categories of individuals covered by the system:
Individual Indians who are applying for or have been assigned
interests of any kind in Indian tribes, bands, pueblos or
corporations.
Categories of records in the system:
Documents supporting Individual Indians claims to interests in
Indian tribal groups, including birth, marriage and death notices;
records of actions taken (approvals, rejections, appeals); rolls of
approved individuals; records of actions taken (judgement
distributions, per capita payments, shares of stocks); ownership and
census data taken using the rolls as a base; and records concerning
individuals which have arisen as a result of that individual's
receipt of funds or income to which that individual was not entitled
or the entitlement was exceeded in the distribution of such funds.
Authority for maintenance of the system:
25 U.S.C. 163.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are (a) to determine eligibility
of individuals who participate in or enjoy benefits from an interest
in a tribal group, and (b) provide lists of approved enrollees used
to distribute funds or income, or as a base to gather census or
ownership data for planning purposes. Disclosures outside the
Department of the Interior may be made (1) to the Tribe, Band, Pueblo
or corporation of which the individual to whom a record pertains is a
member or a stockholder, (2) to the U.S. Department of Justice when
related to litigation or anticipated litigation, (3) of information
indicating a violation or potential violation of a statute,
regulation, rule, order or license, to appropriated Federal, State,
local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, (4) from the record of
an individual in response to an inquiry from a Congressional office
made at the request of that individual, (5) to a Federal agency which
has requested information relevant or necessary to its hiring or
retention of an employee, or issuance of a security clearance,
license, contract, grant or other benefit, (6) to Federal, State or
local agencies where necessary to obtain information relevant to the
hiring or retention of an employee, or the issuance of a security
clearance, contract, license, grant or other benefit.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a (b)(12). Pursuant to 5
U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting
agency as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual: Letter files and computer printouts. Computer: Disk files
with mag-tape backup protection.
Retrievability:
(a) Indexed by name, identification numbers, family numbers, etc.
(b) Retrieved by manual search or computer inquiry.
Safeguards:
In accordance with 43 CFR 2.51.
Retention and disposal:
Records permanently retained. Disk files are perpetual. Prior
information on disk is erased as new data is added or changed.
System manager(s) and address:
Director, Office of Indian Services, Bureau of Indian Affairs,
18th and C Streets NW, Washington, DC 20245.
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the System Manager or with respect to records
maintained in the office for which he is responsible, an Agency
Superintendent or an Area or Field Office Director. See 43 CFR 2.60.
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual on whom record is maintained. Birth, marriage and
death certificates, and family and tribal histories.