#..INTERIOR/BIA-5

#....System name: Indian Land Leases--Interior, BIA-5.

System location:
(1) Area, Agency and Field Offices of the BIA. (2) Division of
Automatic Data Processing Services, Bureau of Indian Affairs, 500
Gold Ave., SW, Albuquerque, NM 87103. (3) Contractors, including
Indian tribal groups and other federal agencies. (For a listing of
specific locations, contact the Systems Manager.)
Categories of individuals covered by the system:
Individual Indian and Indian tribal groups that are owners of
real property held in trust by the government, and individuals or
groups that are potential or actual lessees of that property.
Categories of records in the system:
Land description, heirship and current ownership of Indian trust
lands and real property; identification of owners and lessees; water,
surface and subsurface rights on that land; conservation, irrigation
and land use projects; and information on all types of leases,
including grazing, farming, minerals and mining, timber, business,
etc; and records concerning individuals which have arisen as a result
of that individual's receipt of overpayment(s) relative to the
distribution of leased income.
Authority for maintenance of the system:
25 U.S.C. 415.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary uses of the records are (a) to control leases on
Indian trust lands and real property, (b) for the collection and
distribution of lease income (c) protection of water, surface and
subsurface rights on Indian trust lands, and (d) planning, and
implementing conservation, irrigation and land use projects on Indian
lands. Disclosures outside the Department of the Interior may be
made, (1) to another Federal agency, a State or local government,
Indian tribal group or contractor having jurisdiction of programs
ordinarily the responsibility of the BIA, (2) to the Department of
Justice when related to litigation or anticipated litigation, (3) of
information indicating a violation or potential violation of a
statute, regulation, rule, order or license to appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, (4) to title insurance
and abstracting companies and attorneys for the purposes of
determining ownership of and encumbrances against title.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5
U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting
agency as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Manual: Letter files and maps. Computer: Mag-tape.
Retrievability: (a) Indexed by name of identification number of
the individual. Computer file is in order by reservation and then by
land lease numbers. (b) Retrieved by manual search, use of computer
printouts, and batch inquiries of the computer.
Safeguards: Most records are maintained in accordance with 43 CFR
2.51 for both manual and computer records. A program will be
initiated to bring the safeguards for the remaining systems of
records up to the same standards.
Retention and disposal: Records held two years after lease
expiration and then transferred to the Federal Records Center.
Records permanently retained on mag-tape. Prior information on mag-
tape is erased as new data or changes are added.
System manager(s) and address: Director, Office of Trust
Responsibilities, Bureau of Indian Affairs, 18th and C Streets NW,
Washington, DC 20245.
Notification procedure: To determine whether the records are
maintained on you in this system, write to the System Manager or,
with respect to records maintained in the office for which he is
responsible, an Area or Field Office Director, or an Agency
Superintendent See 43 CFR 2.60.
Record access procedures: To see your records, write the officials
listed in the Notification procedure. Describe as specifically as
possible the records sought. If copies are desired, indicate the
maximum you are willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual on whom record is maintained. Titles, deeds, birth and
death notices, all types of land and water rights and usages
documents.