#..INTERIOR/BIA-21

#....System name: Correspondence Control System--Interior, BIA-21.

System location:
Office of the Commissioner, Bureau of Indian Affairs, Department
of the Interior, 18th and C Streets, NW, Washington, DC 20245.
Categories of individuals covered by the system:
U.S. Senators and Congressmen, Governors of States, Indian
leaders.
Categories of records in the system:
Correspondence.
Authority for maintenance of the system:
5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan
3 of 1950, 25 U.S.C. 1a, 2.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is to provide control for prompt
handling or priority correspondence by the Bureau of Indian Affairs.
Disclosures outside the Department of the Interior may be made (1) to
the U.S. Department of Justice when related to litigation or
anticipated litigation, and (2) of information indicating a violation
or potential violation of a statute, regulation, rule, order or
license, to appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation or for
enforcing or implementing the statute, rule, regulation, order or
license.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Maintained in manual form in file folders.
Retrievability:
Indexed alphabetically by name of congressman or letter writer.
Safeguards:
Maintained with safeguards meeting the requirements of 43 CFR
2.51 for manual records.
Retention and disposal:
Copies are destroyed after one year.
System manager(s) and address:
Deputy Assistant Secretary--Indian Affairs (Operations), Bureau
of Indian Affairs, Department of the Interior, 18th and C Streets,
NW, Washington, DC 20245.
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the System Manager. See 43 CFR 2.60.
Record access procedures:
To see your records, write the System Manager. Describe as
specifically as possible the records sought. If copies are desired,
indicate the maximum you are willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual from whom incoming letter was received.