#..INTERIOR/BIA-20

#....System name: Correspondence Files System--Interior, BIA-20.

System location:
Office of Administration, Bureau of Indian Affairs, 1951
Constitution Avenue, NW, Washington, DC 20245.
Categories of individuals covered by the system:
Individuals who correspond with or apply to the BIA Central
Office on significant business or program matters.
Categories of records in the system:
Subject and case files pertaining to individual Indians and
tribes on various BIA programs and subject matters.
Authority for maintenance of the system:
5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan
3 of 1950, 25 U.S.C. la, 2.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is to provide information for use
by Department of the Interior; BIA; Indian Tribes; Indian Claims
Commission; and the Indian Claims Division, Office of Finance, GSA.
Disclosures outside the Department of the Interior may be made (1) to
another Federal agency, a State or local government, an Indian Tribal
Group or a contractor that will have jurisdiction over programs now
controlled by the BIA, (2) to the U.S. Department of Justice when
related to litigation or anticipated litigation, (3) of information
indicating a violation or potential violation of a statute,
regulation, rule, order or license, to appropriate Federal, State,
local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license, and (4) from the record
of an individual in response to an inquiry from a Congressional
office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual: Letter files.
Retrievability:
(a) Cross-indexed by name of person or firm name and subject. (b)
Retrieved by manual search.
Safeguards:
In accordance with 43 CFR 2.51.
Retention and disposal:
Records are permanent and are transferred to the GSA Federal
Records Center after four years.
System manager(s) and address:
Director, Office of Admininstration, Bureau of Indian Affairs,
1951 Constitution Avenue, NW, Washington, DC 20245.
Notification procedure:
To determine whether the records are maintained on you in this
system write to the System Manager. See 43 CFR 2.60.
Record access procedures:
To see your records, write the System Manager. Describe as
specifically as possible the records sought. If copies are desired,
indicate the maximum you are willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual on whom the record is maintained.