#..INTERIOR/BIA-15

#....System name: Trip Reports--Interior, BIA-15.

System location:
Central Office, Area, Agency and Field Office of the BIA. (For a
listing of specific locations, contact the Systems Manager.)
Categories of individuals covered by the system:
Federal employees who are assigned to travel as part of their
job.
Categories of records in the system:
(1) Copies of reports to supervisors and management officials
documenting employee travel, findings and recommendations, and (2)
records concerning an individual's failure to submit a prescribed
trip report to substantiate official travel when the individual was
granted an advance for such travel and as a result of an official
trip report that does not substantiate the travel authorized and the
individual was advanced funds and/or reimbursed funds for authorized
travel.
Authority for maintenance of the system:
5 U.S.C. 5701, 25 U.S.C.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The primary use of the record is to provide local files which
identify staff officer trip reports by name of individual for each
BIA program office. Disclosures outside the Department of the
Interior may be made (1) to the U.S. Department of Justice when
related to litigation or anticipated litigation, (2) of information
indicating a violation or potential violation of a statute,
regulation, rule, order or license, to appropriate Federal, State,
local or foreign agencies responsible for investigating or
prosecuting the violation or for enforcing or implementing the
statute, rule, regulation, order or license.
Disclosure to consumer reporting agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C.
552a(b)(12), disclosures may be made to a consumer reporting agency
as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or
the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual-letter files.
Retrievability:
(a) Indexed alphabetically by name of traveler. (b) Retrieved by
manual search.
Safeguards:
In accordance with 43 CFR 2.51.
Retention and disposal:
As administrative copies, records are destroyed after four years.
System manager(s) and address:
Deputy Assistant Secretary--Indian Affairs (Operations), U.S.
Department of the Interior, 18th and C Streets, NW, Washington, DC
20240.
Notification procedure:
To determine whether the records are maintained on you in this
system, write to the Agency Superintendent, the Area or Field Office
director with respect to records maintained in the office for which
he is responsible or to the System Manager in the Washington Office.
See 43 CFR 2.60.
Record access procedures:
To see your records, write the officials listed in the
Notification procedure. Describe as specifically as possible the
records sought. If copies are desired, indicate the maximum you are
willing to pay. See 43 CFR 2.63.
Contesting record procedures:
To request corrections or the removal of material from your
files, write the System Manager. See 43 CFR 2.71.
Record source categories:
Individual travelers who prepare the reports.